September 8, 2009
Records Analyst II, Vermont State Archives and Records Administration
QUAL: Knowledge, Skills and Abilities:
- Working knowledge of archive, records and information management theory, principles, methodology, applications, professional standards, and ethics that guide records analysis and management work.
- Working knowledge of State and Federal laws, regulations, policies, and procedures that govern records analysis and management practices.
- Working knowledge of the purposes and functions of retention schedules and transfer lists.
- Working knowledge of database theory, applications, and practices, and other current and emerging technologies employed to maintain consistent standards in managing records and information.
- Working knowledge of state government structure and functions.
- Working knowledge of personal computers, databases and electronic records management systems, and software applications.
- Skill in communicating with others, both verbally and in writing.
- Ability to manage multiple assignments and adapt to changing priorities.
- Ability to initiate and sustain cooperative relationships with a wide variety of individuals encountered during work activities.
- Ability to work independently and in a team environment.
- Ability to effectively impart complex ideas to others in easily understandable terms.
- Ability to exercise sound judgment in evaluating situations and make logical decisions.
- Ability to incorporate evolving and emerging theories, principles, ethics, and best practices; and apply these to current assignments.
Education and Experience:
Bachelor's degree from an accredited college or university in any subject major;
AND
Two years of professional records analysis and records management work experience at the entry level, or two years of experience as a Records Analyst I with the State of Vermont.
OR
Master's degree from an accredited college or university in archival management, library or information science, records management, business administration, general management, public administration, computer science, legal studies, or a closely related field;
AND
One year of professional records analysis and records management work experience at the entry level, or one year of experience as a Records Analyst I with the State of Vermont.
DUTIES: The Vermont State Archives and Records Administration (VSARA), a division within the Vermont Office of the Secretary of State, oversees the state records management program in addition to the State Records Center and State Archives.
The Vermont Secretary of State's Office has an excellent opportunity for a detail oriented, analytical individual with good communication skills. You will perform the full variety of records management functions, including: appraisal theory and methodology; records management policies and procedures; legal reviews; and professional standards and best practices. You will also collaborate with other VSARA records analysts to strengthen the state records management program, records center operations, and the State Archives.
One position is available: Records Analyst II, Job Reference # 25932
Responsibilities:
Performs a full range of work for establishing and administering the State's records management program (1 V.S.A. § 317(g)(1)). The position functions under the general supervision of the Senior Records Analyst (Records Analyst III).
Utilizes effective and efficient methods for the systematic identification and management of public records to assure their authenticity and accessibility from creation to ultimate disposition; the identification, classification, and analysis of public records to determine their value and ultimate disposition (destruction or transfer to state archives); and the establishment and maintenance of agency records management programs.
Applies knowledge and expertise in software applications, state government structures and functions, database theory, archives, records and information management, and electronic information systems to collect and analyze recordkeeping data.
Independently performs the full variety of records management functions, including: appraisal theory and methodology; records management policies and procedures; legal reviews; and professional standards and best practices.
Work is explained in general terms and reviewed upon completion.
Interprets and applies policies, guidelines, and standards to resolve problems encountered during the work and refers only the most complex and difficult issues to the supervisor.
Understands and explains records management program requirements to state agencies and public bodies; analyzes and develops services specific to meet those needs; and provides full consultative services and outreach to state agencies and public bodies, including guidance on record schedules, laws and regulations, policies and guidelines, and professional standards and best practices.
Monitors public agencies for compliance with record schedules, policies and guidelines, and professional standards and best practices, negotiates with agency personnel to encourage compliance, and independently determines when compliance concerns need to be referred for further review.
Examples of duties:
- Analyze, research, and create records retention schedules for public agencies.
- Operate personal computers, relevant databases, electronic records management systems, and software applications.
- Coordinate the record life cycle with agency personnel and the Vermont State Archives and Records Administration.
- Identify compliance issues and negotiate with public agencies to encourage compliance. Determine when to refer compliance issues for further review, advice, and action.
- Review federal and state laws and regulations, state and department standards, and professional literature.
- Participate in special projects.
- Participate in educational and professional development opportunities.
SALARY: Minimum salary: $42,036.
TO APPLY: Apply online at: http://www.vermontpersonnel.org/ Complete the online application and attach a cover letter and resume.
If you would like more information about this position, please contact Linda Hall, Personnel Administrator, at 802-828-0586 or lhall@sec.state.vt.us.
DEADLINE: September 15, 2009
