University Archivist, Louisiana State University, Baton Rouge LA

LSU Libraries

Special Collections
University Archivist

Assistant Librarian




Reporting to the Head of Special Collections, the University Archivist has primary responsibility for the appraisal, acquisition, processing, and preservation of university records of enduring historical, evidential, or administrative value, and leads records management efforts for university records in all formats, including born-digital materials.  The incumbent arranges and describes archival collections and creates DACS-compliant finding aids.  He/she hires, supervises, trains, and assigns work to 2 FTE support staff in University Archives. The University Archivist provides reference assistance to patrons, participates in outreach activities as appropriate, and works to meet tenure and promotion requirements.


45%    RECORDS MANAGEMENT AND PROCESSING.   Leads records management efforts for university records in all formats, including born-digital materials.  Establishes records retention policies and schedules, assists departments in interpreting schedules, and ensures the timely transfer of archival records to the archives.  Leads implementation of programmatic long-term management, organization, and preservation of the University's electronic records.  Appraises, organizes, describes, and arranges university records and prepares finding aids to facilitate their use by researchers. Sets priorities for processing in consultation with the Head of Special Collections.  Assesses processing needs of newly-acquired records and devises and implements effective and efficient processing plans. Creates finding aids and original MARC records, employing DACS, LCSH, MARC, and LCNAF.  


25%    MANAGEMENT AND SUPERVISION.  Hires, trains, supervises, and evaluates 2 FTE support staff.  Assigns work to, monitors progress of, and performs quality control on work performed by unit staff.  Maintains and reports relevant statistics. Develops and maintains policies and procedures for managing and processing collections.  


15%    PUBLIC SERVICE AND OUTREACH. Provides advanced reference assistance to researchers using University Archives and other library materials.  Collaborates with the Exhibitions Coordinator or Digital Services Librarian to mount exhibitions or digital collections featuring University Archives holdings.  May undertake outreach, public programming, and instruction activities to promote awareness and use of University Archives and Special Collections resources.  May undertake outreach to promote documentation of student life and culture, as well as other aspects of university history.


15%    Works to meet tenure and promotion requirements.


Required Qualifications:  Master's degree from an ALA-accredited library school program with a concentration in archival studies or management.  Three years professional experience in the appraisal, processing, and description of archival materials.  Knowledge of issues pertaining to management of institutional records.   Demonstrated knowledge of archival theory, practice, and national and international standards and best practices, including Describing Archives: A Content Standard (DACS), EAD, MARC , LCSH, LNAF.  Demonstrated strength in interpersonal skills to collaborate successfully with a broad range of personnel from various campus departments.  Strong oral and written communication and organizational skills.  Ability to lift and move 40 pounds. Evidence of potential to meet the promotion and tenure requirements for scholarship/research and professional service.

Preferred Qualifications:  Demonstrated project management and supervisory skills. Experience with university or institutional records.  Knowledge of or experience with electronic records management and digital preservation issues.  Experience providing reference service in an archival setting.  Knowledge of archive management software and EAD.

To apply for this job, go to  The application deadline is October 22, 2013, or until the position has been filled.  

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