Electronic Records Archivist, Kansas Historical Society, Topeka KS

The Kansas Historical Society seeks to hire an Electronic Records Archivist (Policy & Program Analyst) to support the State Archives Division's implementation of a trusted digital repository -- the Kansas Enterprise Electronic Preservation (KEEP) digital archives. 

State of Kansas job posting  (https://www.da.ks.gov/ps/pub/reqinfo.asp?id=176320)
Complete position description (http://www.kshs.org/involved/work/pdfs/pd_policy_program_analyst.pdf)
 
The Electronic Records Archivist will:

  • Promote use of the KEEP digital archives by Kansas government agencies.
  • Coordinate the transfer of permanent electronic records to KEEP.
  • Develop and update KEEP digital archives policies and procedures.
  • Identify long-term records impacted by new Kansas state government information technology projects subject to branch Chief Information Technology Officer (CITO) review and approval.
  • Ensure that CITO-reportable project plans include appropriate provisions for managing and preserving long-term records, including the transfer of permanent records to KEEP.
  • Provide records management consulting services to Kansas government agencies.
  • Prepare new and revised records retention and disposition schedules for Kansas State Records Board review.
  • Serve as a subject matter expert in the domains of electronic records management and digital preservation.


Minimum Qualifications:
Four years of experience in collecting, evaluating, studying or reporting on statistical, economic, fiscal/budget, legislative or administrative data. Education may be substituted for experience as determined by the agency. Preferred experience includes:

  • electronic records and information management;
  • digital preservation;
  • application of automated information management systems to records management, archives, or business       environments.


Requires knowledge of 

  • records and information management methods and best practices;
  • standards and best practices related to trusted digital repositories including, but not limited to, the following:
    • Open Archival Information System (OAIS): ISO 14721:2012
    • Audit and Certification of Trustworthy Digital Repositories: ISO 16363:2012
    • Producer-Archive Interface - Methodology Abstract Standard (PAIMAS): ISO 20652:2006 
  • electronic information systems;
  • digital preservation methods and best practices;
  • archival methods and best practices;
  • business process analysis methods and best practices;
  • enterprise architecture methodologies;
  • project management methods and best practices;
  • metadata standards for archives, records management, and digital preservation including, but not limited to, the following:
    • Metadata Encoding Transmission Standard (METS)
    • Dublin Core
    • PREMIS (preservation metadata)
    • Encoded Archival Description (EAD)
  • American history with special emphasis on western and Kansas history;
  • archives and special collections reference techniques and best practices;
  • historical research methods.


Requires ability to: 

  • manage projects;
  • negotiate and administer contracts;
  • work with a variety of people and in a team environment;
  • balance multiple projects;
  • meet deadlines;
  • express ideas clearly, orally and in writing, to groups with varying expertise in the relevant subject matter.


Preferred Qualifications:  Master's degree in public or business administration, library or information science with an archival administration concentration, or a related field.

HOW TO APPLY:

STEP 1:  Register by completing the online Personal Data Form at http://da.ks.gov/ps/aaa/recruitment/jobsteps.htm
(Skip this step if you already have an Applicant ID number.)

STEP 2:  Complete the online State of Kansas Employment Application form at http://da.ks.gov/ps/aaa/recruitment/intro.htm and submit to the Historical Society.

STEP 3:   Email your resume, cover letter, Kansas Tax Clearance Certificate, and copies of college transcripts to HistSocjobs@da.ks.gov Include the job requisition number and your last name in the subject line.  

KANSAS TAX CLEARANCE CERTIFICATE REQUIRED:  Each applicant applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website athttp://www.ksrevenue.org/taxclearance.html  A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.

Recruiter:
Vicki Harding 
(785)368-6496 

Your application will be considered incomplete and you may be found ineligible if you fail to submit all required documentation by the closing date of the vacancy announcement. 

How You Will Be Evaluated:
Once you complete and submit your application materials, your application will be reviewed to ensure you meet the minimum and any necessary special requirements.  Next, your application will be evaluated based on preferred competencies and criteria for the position. 

What To Expect Next:
After your application is evaluated and ranked, you may be referred to the hiring manager for further consideration and possible interview. 

Veterans Preference' Eligible (VPE):
Former military personnel or their spouse that have been verified as a "veteran" under K.S.A. 73-201 will receive an interview if they meet the minimum qualifications and competency factors of the position. The veterans' preference laws do not guarantee the veteran a job.  Positions are filled with the best qualified candidate as determine by the hiring manager.  Additional VPE information can be found at http://da.ks.gov/ps/aaa/recruitment/veterans.htm

Individuals with disabilities are encouraged to contact the agency recruiter if reasonable accommodations are needed for any part of the application or hiring process.

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