Polish Collections Project Archivist, Hoover Institution Archives, Stanford University, Stanford CA


 (One year Fixed-Term)

The Hoover Institution Archives is seeking a motivated, enthusiastic Polish Collections Project Archivist with language skills in Polish to work on the arrangement and description of targeted collections about Polish history, government and politics from World War II to the present day.  This position will be a full-time fixed-term appointment for a period of one year.

Duties and Responsibilities:

Coordinate the arrangement, appraisal, and description of large, complex archival collections according to professional standards and current archival procedures. Analyze problems and recommend solutions, displaying a high degree of initiative, originality, and judgment in applying archival principles and procedures to complex and unique collections. 

Participate in the formulation and implementation of project planning, management, and work flow; determine project goals and schedules; and survey archival holdings to identify materials in need of additional attention. Assist with the development of procedures and the establishment of work flows to address the backlog of unprocessed collections in Polish.

Search local and national databases for background information on individuals and archival materials in Polish. Prepare original collection description including abstracts, finding aids, metadata, EAD encoding, and other descriptive tools.

Conduct preservation assessments to determine appropriate preservation treatments and archival storage decisions, and provide high-level, in-depth reference and research assistance. 



  • Reading and writing knowledge in English and Polish

  • M.L.S. from an A.L.A.-accredited library school or M.A. with an archival concentration, archival management certificate, or related subject specialty, or equivalent degree

  • Demonstrated ability to organize and prioritize work, acting with initiative, good judgment, and problem solving skills

  • Established understanding of archival collections, principles of arrangement and description, and primary source research

  • Excellent interpersonal skills, flexibility, and the ability to work in a team as well as independently

  • Advanced subject knowledge of Polish twentieth-century history and comprehensive understanding of the research use of primary sources

  • Strong project management skills with the ability to use considerable judgment and initiative

  • Demonstrated high level of productivity

  • Technical skills with databases, spreadsheets, office software and other applications

  • Experience using MARC format and Encoded Archival Description (EAD)

  • Ability to lift 40 pound boxes and push fully loaded book trucks


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