Associate Director for Administration & Liaison Services, University of Washington Libraries, Seattle WA

Application Deadline

To ensure consideration, applications should be received no later than 5:00 pm, Monday, February 10, 2014.

The Libraries
Serving three campuses, the University of Washington Libraries is one of the largest and most innovative libraries in North America with collections exceeding 8 million volumes, over 500,000 electronic books, more than 120,000 currently received journal titles, as well as millions of scholarly resources in other formats. Beyond the strength of local collections and digital resources, the Libraries is recognized for its excellent service, innovative learning and research spaces, faculty partnerships, global reach, extensive assessment efforts and diverse award-winning staff. The Libraries plays a significant leadership role regionally as a member in the groundbreaking Orbis Cascade Alliance and throughout the profession as evidenced by the number of its staff selected for competitive leadership programs and honored by professional association lifetime achievement awards.

Health Sciences Library

The Health Sciences Library (HSL) is a national leader in the development and application of innovative strategies and technologies to meet information and research needs. The HSL supports the education, research, and clinical programs of the six UW health science schools; two academic medical centers and a network of clinics, as well as the wider interdisciplinary biomedical community of the University. The Public & Research Services unit designates librarians as liaisons for specific departments within the Schools of Medicine, Dentistry, Nursing, Pharmacy, Public Health, and Social Work. An interactive working relationship between library liaisons, User Experience department, and the health sciences community promotes faculty awareness of library resources and services, and provides clear channels of communication and strategic direction.

The Position
The Associate Director for Administration & Liaison Services coordinates the Health Sciences Library's administration; operations; Public & Research Services; and personnel activities for librarians, staff, and students in support of the Health Sciences Library. The HSL Director depends on this position to efficiently run day-to-day operations. The Associate Director for Administration & Liaison Services will collaborate closely with the Management Team to play an active role in leading the long-range service planning for the HSL.

In the Director's absence, the Associate Director may serve as the HSL's representative on institutional, local, regional and national committees. The Associate Director must be able to function in a self-directed manner, handle a number of complicated tasks simultaneously, and be able to maintain a high level of professionalism in the daily conduct of job duties. In the absence of the Director, the Associate Director may assume responsibility for the Health Sciences Library.

Specific Duties and Responsibilities

  • Advises the Director on budget, personnel, and library operations by providing oral and written reports on operational, budgetary, and financial matters on a regular basis.
  • Serves on the HSL Management Team and institutional committees.
  • Collaboratively develops long-range and short-term plans for the HSL, and utilizes resources to implement programs and services.
  • Prepares administrative reports towards accreditation, budget recommendations, annual reports, studies, and surveys.
  • Oversees the operations and supervises 6.5 FTE, including librarians and classified staff working in Public & Research Services. Provides direction and monitors the work of the division.
  • In collaboration with Special Projects Coordinator and User Experience division, oversees planning for major and minor capital projects.
  • Provides managerial expertise in human resources, financial operations, and institutional reporting, statistics and data requests.
  • Working with the User Experience department, utilizes a variety of methods and data to assess user needs and to develop and enhance services responsive to those needs.
  • Serves as the administration contact with funding agencies, and Office of Sponsored Programs, Grant and Contract Accounting, monitoring and auditing research projects.
  • Contributes to efforts to increase external funding through philanthropy, grants, contracts, and other approaches.
  • Contributes to the administration of the Libraries by participating in the development of recommendations for Libraries-wide policies, plans and programs, and by interpreting the Libraries' policies and programs to others as needed.
  • Participates in UW Libraries and University committees, task forces, teams, and program planning as appropriate.
  • Understands and follows the Libraries Personal Communication Responsibility Guidelines.
  • Assumes other responsibilities as assigned and performs other duties as required.


  • Graduate degree from a program accredited by the American Library Association or an equivalent graduate library science/information studies degree.
  • Demonstrated commitment to diversity and understanding of the contributions a diverse workforce brings to the workplace.


  • At least five years of supervisory experience working in a university and/or health sciences setting with a strong service orientation.
  • Demonstrated success in determining own and/or team's priorities based on user needs, performance objectives and overall organizational goals.
  • Experience in project management and managing business and/or library operations in a university setting.
  • Experience giving advice and counsel to senior administration which significantly influences decisions.
  • Experience teaching and providing clinical and/or research consultations and grant support in a university and/or healthcare setting.

Knowledge, Abilities & Skills:

  • Knowledge and understanding of the multi-faceted roles of libraries in higher education, including medical, dental, nursing, public health, pharmacy, and social work education, clinical care, and the broader community.
  • High degree of self-initiative and ability to think and work independently.
  • Essential personal characteristics include flexibility, initiative, creativity, and the ability and willingness to work cooperatively in an evolving technological environment.
  • Demonstrated success in a team environment; excellent interpersonal, analytical, organizational, and problem solving skills; interacting effectively with campus community and external customers; maintaining balance in the workplace; working under pressure; and managing effectively frequent interruptions and multiple demands..
  • Excellent verbal and written communication skills.
  • Excellent knowledge of current issues and opportunities in health sciences education, clinical care, and public and private funding opportunities.


  • Membership in the Academy of Health Information Professional credential (AHIP); record of research, publication, and/or professional contributions.


$72,000 minimum. Starting salary commensurate with qualifications and background. An administrative stipend will be established at the time of hire.


Librarians are academic personnel and participate in the University of Washington Retirement Plan on a matching basis. Vacation is accrued at the rate of 24 working days per year; sick leave at the rate of 12 working days per year. No state or local income tax. More on UW Benefits.

Application Process
To apply for this position, please submit the following information to

  • Cover letter (addressed to Laura Lillard, Assistant Director, Libraries Academic Human Resources)
  • Curriculum vitae or resume (include a telephone number, mailing address, email address and salary requirements)
  • List of three references who are knowledgeable of your qualifications for this position (include telephone numbers, mailing addresses, and email addresses)
  • Please use "Librarian Application" in the subject heading.
  • Please submit all three components in a single, multi-page PDF document. All submissions will be maintained in a secure, password protected online file space until interviews are conducted. Then, some application materials will be circulated.

Contact Information
Questions about the position may be sent to addressed to Laura Lillard, Assistant Director, Libraries Academic Human Resources.

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