Manuscript Processing Archivist, The Trustees of Reservations, Archives & Research Center, Sharon MA

Manuscript Processing Archivist
Position Description

About the Organization:
Founded in 1891, The Trustees of Reservations preserve, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts and work to protect special places across the state. We have helped protect more than 50,000 acres, including 25,000+ acres on more than 100 reservations that are all open to the public. We are a nonprofit conservation organization funded and supported entirely by our visitors, supporters, volunteers, and more than 40,000 members.
The Trustees of Reservations' curatorial resources include archives, buildings, landscapes, ruins, and artifacts covering hundreds of years of human history. In the historic houses, at the Archives & Research Center, and in the land itself, TTOR preserves the material culture of Massachusetts people. Objects and archives help enrich a wide range of programs and activities that take place at The Trustees of Reservations.

Archives & Research Center (ARC) and the Collections:
The Archives & Research Center (ARC) is the hub of The Trustees of Reservations' curatorial stewardship. Located in Sharon, Massachusetts, the ARC provides outside researchers, Trustees staff, and volunteers access to thousands of historical documents, objects, and artifacts related to The Trustees' properties. The ARC, an energy-efficient, climate-controlled building opened in 2008, houses 1,500 linear feet of archival materials, which document The Trustees' founding role in the land trust movement, the stories of Trustees properties across the Commonwealth, and the lives of American families from the 1600's to the present.

The Trustees' collections represent domestic furnishings, outdoor sculptures, and fine & decorative arts from pre-contact to the 20th century. They include more than 30 private collections featuring exceptional pieces from indigenous Massachusetts peoples to mid-century Modern. Archival collections include works of art on paper, photographs, maps, architectural plans, garden designs, botanical specimens, manuscripts, letters, diaries, books, business ledgers, and deeds linked to specific properties and to the organization's history.

Position Description:
The Trustees are looking for an ambitious, self directed individual to serve as a part-time Manuscript Processing Archivist at the Archives & Research Center (ARC). This position will ideally start in February 2014 and is anticipated to last twelve months, with the possibility of renewal. The Manuscript Processing Archivist will focus on arranging and describing three collections concerning properties in New Bedford, Williamstown, and Canton. If time permits, other collections will be assigned. This project will make the collections accessible for research use by staff, interns, volunteers and the general public. The Manuscript Processing Archivist will report directly to the ARC Manager.

The Archivist and the ARC Manager will ensure thorough training of the Manuscript Processing Archivist in the proper performance of their duties. Once training is complete, the Manuscript Processing Archivist will have substantial independence and discretion, subject to review at regular meetings with the ARC Manager and Archivist.

 Assist in the processing of manuscript collections at the Archives & Research Center.  Process and catalogue manuscript collections.
 Manage the documentation associated with the filing and accessibility of manuscript collections.
 Prepare descriptive finding aids in accordance with institutional practices.
 May supervise and train interns, students, and volunteers to assist with collection processing.
 Assist the archivist in answering relevant research questions.
 Participate in meeting assignments as needed.
 Perform and report on special studies, projects, and assignments as requested.

 Masters in Library Science, with an archives concentration from an ALA -accredited institution.
 Undergraduate degree in relevant discipline preferred, such as American history.
 Excellent computer and technical skills, as well as the desire and ability to learn new technologies.
 Familiarity with PastPerfect Museum software is a plus.
 Demonstrated experience in the arrangement and description of archival and manuscript collections.
 Previous processing experience, demonstrated through completed finding aids.
 Excellent communication, interpersonal, research, writing, and analytical skills.
 Demonstrated knowledge of archival processing standards and procedures.
 Ability to meet a high standard of quality of work independently and expeditiously, meet deadlines and follow regular work flow.
 Demonstrated ability to work well with a team of diverse professionals and volunteers to produce a high quality outcome on time and on budget.
 A proven, passionate commitment to the values, mission and purposes represented by The Trustees of Reservations.

Other Requirements:
While performing the duties of this job, the Manuscript Processing Archivist is regularly required to lift and/or move up to 40 pounds unassisted, carry large/awkward print folders, and climb and reach on step stools and rolling ladders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any offer for employment is contingent on a satisfactory criminal background check (CORI).

Compensation & Benefits:
This is a part-time, non-exempt position that is expected to last approximately 12 months. As a part time employee, the Manuscript Processing Archivist is eligible for a variety of pro-rated benefits provided by The Trustees, including vacation, sick, and personal time, and the option to participate in our 401k retirement savings plan and our Flexible Spending Account plans.

Interested candidates should send a cover letter, along with a resume and salary requirements to:
Alison Bassett, ARC Manager
The Trustees of Reservations
396 Moose Hill Street
Sharon, MA 02067

Or email to:

No phone calls please.

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