Properties Processing Archivist, The Trustees of Reservations, Beverly MA


The Trustees is looking for an ambitious, self directed individual to serve as a full-time Properties Processing Archivist at the Archives & Research Center (ARC). This position starts in May, 2014 and is expected to last 12 months, with the possibility of an extension. The Properties Processing Archivist will report directly to the ARC Manager. This individual will be responsible for the processing and accessibility of approximately 450 linear feet of currently unprocessed land conservation records and stewardship files that represent the history of The Trustees of Reservations from 1891 to the present. This position has been established to support expanded research, cultural outreach activities, and the 2015 Land Trust accreditation renewal.

The TTOR Archivist and the ARC Manager will ensure thorough training of the Properties Processing Archivist in the proper performance of their duties. Once training is complete, the Properties Processing Archivist will have substantial independence and discretion, subject to review at regular meetings with the ARC Manager and TTOR Archivist.


The Properties Process Archivist assists in the processing of the archival collections at the Archives & Research Center (ARC).

** Assists ARC staff with the processing of over 450 linear feet of unprocessed records and files.

** Manages the documentation and digital files associated with the filing and accessibility of records and archives.

** Assists land conservation staff in the delivery of conservation records to the ARC and in the proper sorting, inventorying, storage, digital scanning, and accessibility of these records.

** Participates in meeting assignments as needed.

** Performs and reports on special studies, projects and assignments as requested.

Archives & Research Center (ARC) and the Collections 

The Archives & Research Center (ARC) is the hub of The Trustees of Reservations' curatorial stewardship. Located in Sharon, Massachusetts, the ARC provides outside researchers, Trustees staff, and volunteers access to thousands of historical documents, objects, and artifacts related to The Trustees' properties. The ARC, an energy-efficient, climate-controlled building, opened in 2008 and houses 1,500 linear feet of archival materials which document The Trustees' founding role in the land trust movement, the stories of Trustees properties across the Commonwealth, and the lives of American families from the 1600s to the present.

The Trustees' collections represent domestic furnishings, outdoor sculptures, fine and decorative arts from pre-contact to the 20th century. They include more than 30 private collections featuring exceptional pieces from indigenous Massachusetts peoples to mid-century Modern. Archival collections include works of art on paper, photographs, maps, architectural plans, garden designs, botanical specimens, manuscripts, letters, diaries, books, business ledgers, legal documents and deeds linked to specific properties and to the organization's history.


Required Knowledge, Skills and Abilities

1. Demonstrated knowledge of archival processing, cataloging and applied practice.

2. Demonstrated skills in problem-solving, strategic analysis and planning.

3. Demonstrated ability to work well with a team of diverse professionals and volunteers to produce a high quality outcome on time.

4. Strength in oral and written communications and the management of multiple tasks.

5. A proven, passionate commitment to the values, mission and purposes represented by The Trustees of Reservations.

Required Experience and Education

1. MLS or MA in history with archival management certificate and/or experience.

2. Experience processing manuscript collections gained through internships or paid employment.

3. Minimum of two years of experience in an archival setting.

4. Knowledge of archival processing standards and procedures.

5. Strong written and oral communication skills.

6. Familiarity with PastPerfect Museum software and digital preservation is a plus.

Additional Requirements

While performing the duties of this job, the employee is regularly required to lift and/or move up to 40 pounds unassisted. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In addition, an offer of employment for this position is contingent upon a satisfactory CORI (criminal background) check.

Hours, Salary & Benefits This is a full time, exempt, position expected to last 12 months, starting in May, 2014, with the strong possibility of an extension. As a full time employee, the Properties Processing Archivist is eligible for benefits offered by The Trustees, including: medical insurance, disability and life insurance, vacation, sick, and personal time, and the option to participate in our 401(k) retirement savings plan.

How To Apply:
Interested candidates should send a cover letter along with a resume and salary requirements to Alison Bassett, ARC Manager, The Trustees of Reservations, 396 Moose Hill Street, Sharon MA 02067 or email to No phone calls please. 
Apply by:
May 30, 2014


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