Recently in Archive Positions

Director of Library Services and Archives, St. George's School, Middletown RI

Reports to:                 Dean of Academics

 

Job Summary:            Both teacher and administrator, the Director of Library Services plays a key role in supporting the School's educational goals. The Director is responsible for designing and implementing a dynamic and welcoming service-oriented library program that focuses on the educational needs of the entire school community. The Director also shares with the Assistant Director and the faculty the responsibility for teaching our students 21st ­century Information Literacy and research skills. The Director provides energy, leadership and vision in helping the School implement the Library Mission Statement, in developing programmatic initiatives such as the Crossroads Program, and in enhancing the library's web presence.

 

 

Responsibilities Include:

  • Oversee all library services, daily operation of the facility, and all library policies, procedures, and initiatives;
  • Responsible for curriculum development of the Information Literacy program;
  • Work closely with the Assistant Director, faculty and students on the research process;
  • Coordinate and oversee the Crossroads Program;
  • Oversee the Archives;
  • Manage a staff that includes an Assistant Director of Library Services, additional library staff, and an Archivist;
  • Direct and participate in the staffing of the library on evenings and weekends;
  • Select, supervise and train student Library Prefects;
  • Attend regular Department Heads meetings;
  • Represent the School at Quarterly Ocean State Libraries consortium (OSL) meetings; train staff and ensure compliance with OSL policies;
  • Participate fully in the life of the School; attend faculty committees, chapel services and all-school assemblies;
  • Serve as a Faculty Advisor to 4-6 students;
  • Perform other duties as assigned by the Dean of Academics or Associate Head for School Life;
  • Support the School and its leadership.

 

Skills/Qualifications Required:

  • ALA-accredited MLS with 5-7 years of experience in an academic library;
  • Excellent skills in the areas of communication, organization, and analytical problem-solving;
  • A strong service orientation, and the ability to multi-task with an upbeat demeanor;
  • Proven ability in overseeing projects, training and managing staff;
  • Proficiency in integrating educational technology into the program;
  • Experience in Information Literacy instruction is strongly preferred; 
  • Preference will be given to candidates with college, university or independent school library experience. 
  • Experience with Innovative Interfaces, Inc. integrated library systems (Sierra and/or Millennium) and LibGuides preferred.

 

This is an 11-month position that includes participation in the school's TIAA-CREF program, full benefits, and a competitive salary.

To Apply:

Please send resume, cover letter, and the name, address and telephone number of three professional references to: bob_nula@stgeorges.edu

 

Additional Relevant Information:

 

Library Mission Statement:  The St. George's School library is a vital center of campus intellectual life. It supports St. George's academic program by providing outstanding services, resources, and facilities for research and study.  The library also advances the broader educational mission of the School by awakening interest in a range of ideas, by inspiring a love of learning and scholarship, and by providing a place where all members of the school community can explore multiple curiosities about their world.

 

St. George's School, founded in 1896, is a nationally-known, independent coeducational college preparatory school for 365 boarding and day students in grades 9 - 12. The Nathaniel P. Hill Library houses 31,000 volumes in open stacks, a reference section of 2,500 volumes, and an audiovisual collection.  The library also subscribes to print newspapers and magazines, as well as numerous electronic databases including JSTOR, ProQuest Research Library and historical newspaper archives.  As a member of the Ocean State Libraries Consortium, the library also borrows and lends materials with public libraries in Rhode Island. Students are required to purchase a laptop computer, and the campus is fully wired and also provides wireless capacity. The library is staffed by two professional academic librarians and three part-time assistants, with additional support from the student Library Association and faculty proctors. The facility is open seven days and six evenings a week.

 

 

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Special Collections Librarian, Florida International University, Miami FL


About FIU
Florida International University is a comprehensive university offering 340 majors in 188 degree programs in 23 colleges and schools, with innovative bachelor's, master's and doctoral programs across all disciplines including medicine, public health, law, journalism, hospitality, and architecture. FIU is Carnegie-designated as both a research university with high research activity and a community-engaged university. Located in the heart of the dynamic south Florida urban region, our multiple campuses serve over 50,000 students, placing FIU among the ten largest universities in the nation. Our annual research expenditures in excess of $100 million and our deep commitment to engagement have made FIU the go-to solutions center for issues ranging from local to global. FIU leads the nation in granting bachelor's degrees, including in the STEM fields, to minority students and is first in awarding STEM master's degrees to Hispanics. Our students, faculty, and staff reflect Miami's diverse population, earning FIU the designation of Hispanic-Serving Institution. At FIU, we are proud to be 'Worlds Ahead'! For more information about FIU, visit fiu.edu.

Job Information
The Steven & Dorothea Green Library at Florida International University seek a knowledgeable, innovative, and collaborative individual for the position of Special Collections Librarian. This is a new, entry-level position reporting to the Head of Special Collections and University Archivist. The individual we are seeking will have curatorial, instruction, and outreach responsibilities and will support a broad range of departmental activities. The individual will assist with developing and managing print and archival collections, building upon existing strengths, and exploring new areas for growth.

General responsibilities include:
-Developing and managing print and archival collections, building upon existing strengths and exploring new areas for development.
-Setting priorities for archive collections processing and cataloging.
-Collaborating with colleagues working in areas of archival and manuscript processing, preservation, and digitization.
-Providing reference services and supporting daily operations, which may include some supervision of staff.
-Participating in Libraries' initiatives outside of Special Collections & University Archives by serving on Libraries' and campus committees and contributing to other relevant activities and events.
-Maintaining a course of personal professional development through active participation in special collections and archives professional associations or other professional activities external to the Libraries.

Required Qualifications:
-A minimum of three years professional or para-professional experience in a Special Collections, or Archives environment.
-Graduate degree in library science from an ALA accredited institution.
-Demonstrated ability to work creatively in a rapidly changing environment.
-Demonstrated knowledge of current practices and trends in digital preservation.
-Demonstrated ability to work productively and sensitively with library and university colleagues, faculty, students, researchers, and donors.
-Demonstrated ability to work in a team environment where consultation, flexibility, collaboration and cooperation are essential.
-Evidence of a strong commitment to and knowledge of special collections librarianship including digital special collections.
idence of a strong commitment to and knowledge of special collections librarianship including digital special collections.

Desired Qualifications:
-Demonstrated interest in professional development that will enhance the candidates value to the Libraries, the University, the profession, or the scholarly community.
-Demonstrated knowledge of emergency response and salvage practices.
-Excellent interpersonal and communication skills.
-Demonstrated experience working with communities represented in Special Collections.
-Understanding of the basic history, theory, and professional practices relating to materials generally found in special collections research libraries, including but not limited to rare books, maps, prints, photographs, ephemera, archives, manuscripts, original artwork, audiovisual media, and digital materials.
-Knowledge of intellectual property rights, copyright, rights management, patron and donor privacy, and other legal issues, especially as they apply to primary materials in various formats.

Rank/Salary: Non-tenured faculty status; Instructor rank librarian. Salary is competitive based on qualifications and experience.


About the Libraries: For information about the FIU Libraries, please visit http://library.fiu.edu.

Qualified candidates are encouraged to attach a cover letter, a resume, and the names and contact information for 3 professional references in a single pdf file.

All inquiries should be directed to Brooke Wooldridge, Chair of the Search and Screen Committee, at bwooldri@fiu.edu. To receive full consideration, applications and required materials should be received by March 15, 2014. Review will continue until position is filled.

Job Category
Faculty

To Apply- Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: http://police.fiu.edu/docs/Campus_Security_Report_&_Safety_Guide.pdf.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Equal Opportunity Programs

FIU is a member of the State University System of Florida and is an Equal Opportunity, Equal Access Affirmative Action Employer.

Search Information
Job Opening ID: 507284
Business Unit: LIBRARY OPERATIONS
Department: Library Operations

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Processing Archivist (P98152), University of Arkansas at Little Rock, Little Rock AR

Application Due: 08/18/2014

The University of Arkansas at Little Rock (UALR) invites applicants for a Processing Archivist (P98152) position at its primary facility at the Center for Arkansas History and Culture in the River Market District of downtown Little Rock. UALR operates its Archives in partnership with the Central Arkansas Library System with which it works on a variety of initiatives.

The UALR Center for Arkansas History and Culture houses archives at ASI, a research repository that includes Arkansas gubernatorial papers, Civil War materials, Civil Rights records, and many other collections of prominent citizens as well as social organizations that document the history of the state. The Processing Archivist will be responsible for sorting, categorizing, arranging, and describing the James Guy Tucker, Jr., Papers as part of a two-year grant funded project.

Applicants will be expected to provide exceptional patron assistance, and have knowledge and use of basic manuscript processing techniques including familiarity with DACS and EAD for digital encoding of manuscript and archival finding aids. Applicants also will assist in the coordination of educational and public outreach programs and must have excellent communication skills. The ability to work effectively and collegially across units and departments is essential. 

Required Qualifications:
 Applicants should hold a Bachelor's degree in a field related to archives work and have two years of relevant experience. A Master's degree in a field related to archives work and two years of relevant experience is preferred. Experience with Archivists' Toolkit is preferred.

UALR is positioning itself for the future by emphasizing interdisciplinary collaboration, high impact learning experiences, community connections, and a campus-wide commitment to student success. The campus is currently undergoing an extensive administrative and academic reorganization in order to align its assets more effectively with these priorities. This is an exciting time to be at UALR. For more information visit the reorganization web site at http://ualr.edu/academics/restructure.

All applications must be submitted through the online application system. Additional information about this position and application requirements are available under the Jobs link on the Human Resources' website at http://ualr.edu/humanresources/. Incomplete applications will not be considered.

This position is subject to a pre-employment criminal background and financial history check. A criminal conviction or arrest pending adjudication and/or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

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Archives Assistant, Town of Hingham, Hingham MA

Employer:     Town of Hingham, Mass.

Position:        Archives Assistant

Hours:           16 per week, Mondays, Tuesdays, and/or Wednesdays

Duration:      One Calendar Year, With Possibility of Renewal

Salary:           $16.25/hr

 

Description

 

The archives assistant will report to the Town Archivist and will have multiple responsibilities at the Town Hall and Hingham Public Library.  These duties include (but are not limited to):

 

  • Inventorying, arranging, and describing historic town records and special collections dating from the 17th century to the present
  • Conducting basic preservation activities
  • Assisting in the creation of unique retention schedules for town departments
  • Participating in outreach activities, including the creation of promotional brochures, website text, and blogs
  • Researching local history using a variety of sources in order to complete the tasks listed above

 

Qualifications

 

  • Current graduate student in an accredited library science or archives program, or a recent graduate from such a program.
  • Experience processing institutional and special collections.
  • Excellent writing and research skills.
  • Familiarity with records management techniques and processes.
  • Familiarity with the use of social media outlets for promotional purposes.
  • Ability to lift a maximum of forty pounds on a regular basis.

 

Application

 

Please send a resume, cover letter, and three references to Jennifer Williams, Town Archivist, at williamsj@hingham-ma.gov.  The deadline for the submission of applications is July 25, 2014.

 

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Permanent Part-time Instruction and Reference Librarian, Teti Library and Special Collections, New Hampshire Institute of Art, Manchester NH

Job Title:       Permanent Part-time Instruction and Reference Librarian

(21 hours/week, 8-month) Academic Year

 

Start Date:    September, 2014

 

The Teti Library and Special Collections at the New Hampshire Institute of Art (NHIA), seeks a creative and energetic Instruction/Reference Librarian.  Teti Library is located in the historic Fuller Hall Building in downtown Manchester, New Hampshire.   The Special Collections houses rare and valuable books and fine art photography, drawing researchers from around the country.  Teti Library is a member of GMILCS and NHCUC, and serves the public as well as NHIA students.   NHIA is a NEASC and NASAD accredited fine arts college, granting degrees in Bachelor in Fine Arts (BFA), Masters in Fine Arts (MFA) and Masters of Arts in Art Education (MAAE).  

 

 

General Job Summary: The Instruction-Reference Librarian is a part-time (21 hours per week) 8 month/year position reporting to the Director of Teti Library and Special Collections.  The Instruction-Reference Librarian is responsible for creating and implementing the information literacy programs for NHIA students, as well as overseeing public services for the library.

 

 

Responsibilities:

  •          Provides leadership in planning, scheduling and implementation of information literacy services.  Develops research and course guides utilizingLibGuides.
  •          Develops and conducts assessments of learning needs and outcomes for all aspects of information literacy and reference services. Collaborates with Library Director and Academic Department Chairs to develop new information literacy classes.
  •          Assists with general and specialized collection development.
  •          Plays an active role in library outreach and programming, including the new Student Art Gallery at Teti Library. Oversees the social media presence of the Library.
  • Coordinates, promotes and provides access and instruction in the Special Collections of the Library.  Provides research in Special Collections and Institute Archives, as needed.
  • Oversees statistics gathering for reference and public service activities, as well as database usage.
  • Supervises the Reference Assistant, provides library staff training, and recommends professional development, as needed.

 

 

 

Relationships: 
Reports to the Library Director. Interacts with NHIA students, staff, faculty, and public visitors. Participates in professional growth activities and consortium-related relationships such as GMILCS and NHCUC meetings, interest groups and continuing education workshops. Participates on NHIA committees.

 

 

 

 

 

 

Qualifications 

 

required:

  • ALA accredited MSLIS or MLS or equivalent. 
  • Excellent public speaking and written communication skills with a pleasant and outgoing demeanor.
  • Experience in academic library instruction and reference services 
  • Knowledge of electronic resources and instructional technology, particularly mobile and 'smart' technologies.
  • Supervisory experience.
  • Creative problem solver and strong team player.
  • Ability to be flexible in job tasks and scheduling.

Highly desirable: 

  • Background in studio art, art history, and/or creative writing
  • Experience working with visual learners. 
  • Familiarity working with archival and special collections materials
  • Familiarity with LibGuidesArtStor, and other art related sources. 

 

 

Closing Date:

Applications will be reviewed immediately upon receipt, and the search will continue until the position is filled. Finalists will be asked to teach a short library instruction session.

 

Salary/Benefits:

This permanent part-time position is 21 hours/week for 8 months a year at $20/hour.  The schedule is flexible to meet instruction needs, but will begin at the start of the fall semester and will likely end at the end of April each year.  Pro-rated annual leave, sick leave, and holiday pay included, although no health or dental benefits are available with this position.

Address:

Please submit cover letter, resumé, and the contact information for three professional references to:  Betsy Holmes, Director of Teti Library and Special Collections via email:  betsyholmes@nhia.edu



Web Site: http://nhia.libguides.com/home

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Archives, Special Collections, and Digitization Assistant, La Salle University, Philadelphia PA

Connelly Library is creating a new Archives and Digital Initiatives Department. This department will combine the functions of the University Archives and the former Media and Digital Services department to focus on acquiring, preserving, sharing, and promoting La Salle University's history and scholarship in print and digital formats.

The Archives, Special Collections, and Digitization Assistant is a support staff position which assists on digitization projects and digital initiatives throughout Connelly Library.

Under the supervision of the Head of Archives and Digital Initiatives, the Archives, Special Collections, and Digitization Assistant's primary job responsibilities include:

·  Digitizing materials from the University Archives and Special Collections in all analog formats and providing basic metadata

·  Responding to incoming research and digitization requests for the Archives and Digital Initiatives Department

·  Adding content to Digital Commons, the Library's institutional repository

·  Assisting the Special Collections Librarian with mounting web exhibits in Digital Commons

·  Assisting the Special Collections Librarian with metadata quality evaluation across a number of digital platforms

·  Contributing to social media accounts for Connelly Library and the University Archives

·  Producing photo and video content to support Library instruction and outreach

Under the supervision of the Head of Archives and Digital Initiatives, the Archives, Special Collections, and Digitization Assistant's secondary job responsibilities include:

·  Assisting with routine maintenance of Special Collections storage areas

·  Assisting with processing collections in the University Archives

·  Assisting with research, reference, and outreach in the University Archives

Hours: 8:30 AM-4:30 PM Monday-Friday with flexible scheduling.



Qualifications

·  High school diploma or equivalent.

·  Knowledge of scanning, digital photography, and digital video production.

·  Experience with Microsoft Office software.

·  Experience with Photoshop or other image editing software.

·  Experience with iMovie, Final Cut Pro, or other video editing software

·  Ability to learn new technology skills.

·  Attention to detail and care in handling rare and fragile items.

·  Basic web editing skills, including experience with HTML, CSS, and content management systems such as WordPress.

·  Good customer service and interpersonal communication skills.

Candidates must be also able to lift and reshelve boxes weighing up to 40 lb., using a ladder when necessary.

Preferred skills and experience

·  Bachelor's degree.

·  Experience with social media sites in professional settings.

·  Experience with digitizing AV formats.

We offer an attractive compensation and benefits package, including tuition remission.

All candidates must provide a cover letter and resume (please include each document as a separate email attachment). Candidates who are selected for interviews will be asked to provide contact information for three professional references and samples of prior photography and video work.

Review of applications will begin on Monday, July 21 and will continue until the position is filled. Please email application materials to:



For more details on this position or to submit your cover letter, resume and other required information, please contact:
Rebecca Goldman, MLS
Head of Archives and Digital Initiatives
La Salle University
1900 West Olney Avenue
Philadelphia, PA 19141
goldman@lasalle.edu

La Salle University is a Roman Catholic university in the tradition of the De La Salle Christian Brothers and welcomes applicants from all backgrounds who can contribute to our unique educational mission. For a complete mission statement, please click here.

La Salle University is an Equal Opportunity and Affirmative Action Employer.

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Processing Archivist, La Salle University, Philadelphia PA

Connelly Library is creating a new Archives and Digital Initiatives Department. This department will combine the functions of the University Archives and the former Media and Digital Services department to focus on acquiring, preserving, sharing, and promoting La Salle University's history and scholarship in print and digital formats.

The Processing Archivist is an entry-level professional position which will support the Head of Archives and Digital Initiatives in building an arrangement and description program and a records management program for the University Archives.

Under the supervision of the Head of Archives and Digital Initiatives, the Processing Archivist's primary job responsibilities include:

·  Developing procedures and manuals for accessioning, arranging, and describing archival collections in Archivists' Toolkit, including born-digital and hybrid collections.

·  Processing the Archives' backlog of archival collections and incoming collections

·  Supervising student workers assisting with arrangement and description activities

·  Updating collections information on the Archives website and uploading finding aids

·  Working with University staff and administrators to develop a records retention schedule for the University

·  Assisting departments in complying with the schedule and managing their internal records

Under the supervision of the Head of Archives and Digital Initiatives, the Processing Archivist's secondary job responsibilities include:

·  Assisting with management of digital collections, including the library's institutional repository and web archive

·  Assisting with research, reference, and outreach in the University Archives

Hours: 8:30 AM-4:30 PM Monday-Friday with flexible scheduling. Occasional evening or weekend hours may be required to support special events sponsored by the department.



Qualifications

·  Master's degree in library science, history, or another discipline with coursework in archives OR master's degree in another field and successful completion of the Academy of Certified Archivists examination. Current master's students who are within 6 months of receiving their degree will be considered.

·  One year of full-time equivalent experience with processing archival collections. Demonstrated ability to arrange and describe archival collections, write finding aids and processing plans, and manage long-term processing projects.

·  Familiarity with records management and digital preservation through coursework or work experience.

·  Familiarity with the DACS standard through coursework or experience.

·  Familiarity with cataloging principles and practices through coursework or work experience.

·  Familiarity with XML and one or more metadata standards through coursework or work experience.

·  Strong general writing and research skills.

·  Basic web editing skills, including experience with HTML, CSS, and content management systems such as WordPress.

Preferred skills and experience

·  Experience with both traditional and minimal processing techniques.

·  Experience with reprocessing projects.

·  Experience writing manuals, handbooks, or other documentation.

·  Experience working in a college or university archives.

·  Experience with Archivists' Toolkit, Archon, or other archives management software.

·  Supervisory experience in a work or volunteer setting.

·  Coursework or work experience in project management.

·  Familiarity with the EAD standard through coursework or experience.

Candidates must be also able to lift and reshelve boxes weighing up to 40 lb., using a ladder when necessary.

We offer an attractive compensation and benefits package, including tuition remission.

All candidates must provide a cover letter and CV or resume (please include each document as a separate email attachment). Candidates who are selected for interviews will be asked to provide contact information for three professional references and sample finding aids.

Review of applications will begin on Monday, July 21 and will continue until the position is filled. Please email application materials to:



For more details on this position or to submit your cover letter, resume and other required information, please contact:
Rebecca Goldman, MLS
Head of Archives and Digital Initiatives
La Salle University
1900 West Olney Avenue
Philadelphia, PA 19141
goldman@lasalle.edu

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Part-time Archivist, Old South Church in Boston, Boston MA

Old South Church has an accumulation of records crossing a wide range of activities.  Work has been accomplished on this project over the last four years but there is a good bit more to be done.

 

An archivist is needed to properly record and file these records.

 

Begins mid-August / early September 2014.

 

$20/hour at 8 hours per week.

 

Schedule is very flexible Monday through Saturday between the hours of 8am and 7 pm.

 

Please respond to:

 

Helen McCrady

Old South Church in Boston

645 Boylston Street

Boston, MA  02116

617.536.1970

helen@oldsouth.org

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Head of Archives and Special Collections, Santa Clara University, Santa Clara CA

Santa Clara University Library seeks applications and nominations for the position of Head of Archives and Special Collections. The selected candidate will be an imaginative and innovative leader who articulates a clear vision for a department that includes the university archives, special collections, and digital initiatives. Reporting to the Associate University Librarian for Resources and Digital Services, the Head of Archives & Special Collections serves as a member of the Library's administrative team, participating in general administrative decision-making, library management, assessment and strategic planning.


Since the merger of archives and special collections in 2009, the unit has grown in personnel and resources and increased its visibility and prominence throughout the campus community and beyond. Its facilities include the Norman F. Martin, S.J. Reading Room, an expansive exhibit and gallery area, and a state-of-the-art archival storage vault. The unit's collection strengths include the Mission Santa Clara Collection, consisting of manuscripts and printed books collected and used by the early Franciscans at Mission Santa Clara, from the founding of the Mission in 1777 until the arrival of the Jesuits in 1851; the personal papers of prominent Jesuits such as Fr. Bernard Hubbard and Fr. Jerome Ricard; and the University records and faculty papers of both Santa Clara University and its affiliate, the Jesuit School of Theology in Berkeley, CA. In addition, the department's archival materials are complemented by special collections and rare books covering such topics as Jesuitica, non-fiction California, 17th and 18th century theology, 18th and 19th century travel and voyage literature, early printed bibles, and The Heritage Edition of The Saint John's Bible.


The Head of Archives and Special Collections supervises a unit comprised of five full-time employees: the University Archivist, an Archival Processing Assistant, the Digital Initiatives Librarian, a Digital Initiatives Assistant, and a Public Services Coordinator. The Head of Archives and Special Collections, along with the University Archivist, also share supervision of a temporary, donor-funded Mission Santa Clara Archivist/Manuscripts Specialist (currently funded through July 2015). The Cataloging Specialist (organizationally in technical services) also provides rare book cataloging and special collections processing activities. Additionally, the head acts as a consultant to the Province Archivist of the California Jesuit Province Archives, which shares office and archival storage space with the unit.


Unit Profile

Archives & Special Collections develops, maintains, and preserves rare, unique and institutional materials in the Santa Clara University Library. The Collections directly support the University's teaching, research, and service programs, both on campus and in the larger communities of which it is a part. The collections are focused on areas relevant to the University's roles, primarily as a Jesuit, Catholic university in the heart of Silicon Valley, and as the oldest institution of higher learning in California, with a history integrally connected to Mission Santa Clara, one of California's original missions. The collections also help support the primary resource needs of faculty teaching a variety of traditional and interdisciplinary courses in the University's core curriculum.


Library Profile:

The Library advances the University's mission to educate engaged and accomplished citizens through our dynamic services and unique, extensive collections. Our community-focused staff are integral partners in creating and cultivating physical and virtual learning environments for open inquiry and academic excellence.


The University Library has a staff of 37, including 17 librarians. For more information about the Santa Clara University Library, please visit http://www.scu.edu/library/.


Salary & Benefits: Salary commensurate with qualifications and experience.
For information about the benefits offered by Santa Clara University, please visit: http://www.scu.edu/hr/benefits/

Department
University Library

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
60% AdministrationManagement


● Provides vision and leadership in directing and managing the programs and operations of Archives and Special Collections
● Sets goals, identifies resource needs and cultivates opportunities for collaboration
● Oversees and supervises five librarians/staff; indirectly supervises one staff
● Describes and redefines positions as necessary
● Raises awareness and develops understanding of the library's unique resources with the community.
● Oversees an operational budget of approximately $60,000 (includes student wages of about $30,000)
● In consultation with the AUL for Resources and Digital Services, oversees collection development and conservation/preservation budget of approximately $40,000 for archives & special collections


Development/Advancement


● Collaborates with development officers on exhibits/receptions
● Works with development officers and library administration on specific donor cultivation activities
● Evaluates potential donations for inclusion in archives and special collections
Assessment
● Develops assessment strategies and conducts ongoing assessment using a variety of methods


30% Instruction/Outreach/Exhibits


● Coordinates outreach events, receptions, and special viewings of archives and special collections materials
● Works with development and campus departments to coordinate exhibits in the A&SC exhibit space
● Assists with maintaining the exhibit calendar
● Collaborates with faculty to teach the use of primary source materials and assesses student learning
● Raises visibility of archives and special collections materials (and their digital surrogates) on campus


10% Service and Scholarship


● Serves on committees and task forces both at the department, library and university level
● Participates in local, state, and national/international professional and scholarly societies and organizations
● Participates in activities related to inquiry and research

Provides Work Direction
This position directly supervises three employees; and provides second level supervision to two employees as well as a term appointment employee (currently funded through July 2015) and student employees.

Qualifications
Appointment Level:
This position is included in the Academic Staff Librarian category. The specific level at which an appointment is made is determined by the successful candidate's level of experience and professional accomplishment. The successful candidate for this position will be appointed at the Associate Librarian or Librarian level. Minimum qualifications for those ranks are:

Associate Librarian (salary grade 11): at least five years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework or advanced degrees, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for a mid-career librarian.
Librarian (salary grade 12): at least seven years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework or advanced degrees, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for a senior librarian.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.


This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Required Qualifications
● MLS or equivalent from an ALA-accredited program
● Minimum of five years professional experience in a special collection/archive or equivalent
● Demonstrated ability to supervise and mentor
● Evidence of scholarly ability and professional/community service appropriate for appointment at the rank of Associate Librarian or Librarian
● Demonstrated vision for the value of special collections and archives to learning, research and community
● Awareness of current and emerging trends and issues in special collections and archives
● Knowledge and/or experience developing digital collections
● Knowledge and/or experience employing digitization practices to enhance archives and special collections
● Knowledge and/or experience with archives management platforms, eg Archivists Toolkit
● Experience teaching with current pedagogical methodologies
● Excellent oral and written communication skills
● Commitment to building strong relationships between the library, university academic departments, university community, and external communities
● Ability to thrive amidst organizational change including the capacity to respond effectively to change
Preferred Qualifications
Knowledge and/or experience of digitization, digital preservation and digital preservation standards
Successful grant writing experience
Experience organizing and mounting exhibits
Fundraising experience and experience working with donors of collections
Ability to cultivate and maintain effective relations with donors
Experience with promoting collections through social media
Knowledge
• Knowledge and/or experience developing digital collections

Knowledge and/or experience employing digitization practices to enhance archives and special collections
Knowledge and/or experience with archives management platforms, eg Archivists Toolkit
Skills
• Demonstrated vision for the value of special collections and archives to learning, research and community

Awareness of current and emerging trends and issues in special collections and archives
Experience teaching with current pedagogical methodologies
Excellent oral and written communication skills
Commitment to building strong relationships between the library, university academic departments, university community, and external communities
Abilities
• Demonstrated ability to supervise and mentor

Evidence of scholarly ability and professional/community service appropriate for appointment at the rank of Associate Librarian or Librarian
Ability to thrive amidst organizational change including the capacity to respond effectively to change
Education and/or Experience
• MLS or equivalent from an ALA-accredited program

Years of Experience
Minimum of five years professional experience in a special collection/archive or equivalent
Close Date
07/25/2014

Open Until Filled
No

Special Instructions to Applicants
Deadline for Applications: Applications received by July 25, 2014 will receive first consideration. Interested candidates should submit an application electronically through the SCU HR jobs site (below). Application materials submitted should include: cover letter, complete resume, and the names, email addresses, and phone numbers of three references, with a statement of each person's professional relationship to the application. Nominations are welcomed and can be sent to the chair of the search committee, Rice Majors, Associate University Librarian for Resources and Digital Services at rmajors@scu.edu.

To view the full job posting and apply for this position, go to https://jobs.scu.edu

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Director, Special Collections & University Archives, University of Maryland, College Park, College Park MD

Position Summary/Purpose of Position:
The University of Maryland Libraries' Special Collections and University Archives(SCUA) are at the heart of the research and teaching mission of the university.Collection strengths include labor history, Maryland history and culture, modern Japanese history, mass media and culture,history of the book, women's history, historic preservation,American and British writers and poets,and the history of the University.Collection highlights include the National Public Broadcasting Archives, the Library of American Broadcasting, the George Meany Memorial AFL-CIO Archive, the Gordon W. Prange Collection, and the Katherine Anne Porter Collection.


Lead as an organizational innovator, facilitating the ongoing development of a flexible work environment that places a premium on strategic priorities, project orientation, a work culture that is both fluid and accountable, and an excellent staff.


Demonstrate creativity in identifying and allocating resources through donor relations, fundraising, grants, partnerships, budgeting, and flexible staff deployments.


Articulate a vision for the collection of the 21st century that takes into account new collecting opportunities in a born-digital information environment and the changing nature of primary documentation in a post-industrial society.


Articulate a vision for services in special collections that transcends collection management and incorporates dynamic activities in the areas of discovery, teaching, preservation, digital presentation to online communities, outreach to new audiences, off-campus partnerships, and alliances with the teaching faculty, students, and colleagues on the library faculty.
Participate in ongoing assessment and strategic planning for special collections materials in the performing arts.


Serve as point of contact for Special Collections and University Archives' off-campus partners, including the AFL-CIO, National Public Radio, the National Diet Library of Japan and others.
Communicate this vision effectively to university and library administrators, researchers, resource allocators, potential collaborators, and the SCUA staff.


DUTIES:
Manage personnel operations for approximately 30-40 faculty librarians, professional staff, contract staff, graduate assistants, hourly student employees, emeriti faculty and volunteers.
Manage planning and assessment processes in department. These include strategic plans, annual plans, individual work plans, budgeting, project prioritization and evaluation. Organizational planning is a critical leadership responsibility for this position.


Coordinate SCUA's operations with other Libraries departments and divisions, including Acquisitions, Digital Services and Stewardship, Metadata Services, Preservation, Public Services, and Special Collections in the Performing Arts/International Piano Archives to meet departmental and Libraries-wide goals and objectives.
Lead collection development planning in collaboration with collection area leaders and the Associate Dean for Collections. Oversee process for drafting and acting on collection development plans, including strategies for managing the identification, acquisition, processing, preservation and delivery of born-digital content.


Lead functional planning for new tools, services and programs that improve access to and preservation of collections, with particular emphasis on digital projects, products and services. Develop assessment procedures for measuring effectiveness.


Oversee security and facility issues in R. Lee Hornbake Library in collaboration with other residents of the building and relevant campus departments. Coordinate operation of the Severn Library facility with relevant Libraries staff for off-site collections.


Coordinate donor stewardship, grant and fundraising initiatives and other outreach efforts in collaboration with relevant University personnel.

Minimum Qualifications:
Ability to lead and articulate a vision for SCUA and to provide leadership to achieve organizational goals and priorities.
Sound knowledge of current trends in the special collections field, including in-depth command of digital issues as they relate to special collections, and experience with a variety of audiovisual formats, as well as print and other analog materials.
Evidence of potential for success in managing an extensive, multi-faceted library program.
Evidence of successful coordination of a library program with other units within and external to the library in order to meet departmental and library-wide goals and objectives.
Demonstrated record of successful fundraising, donor development, and grant writing.
Evidence of relevant publications, presentations and professional service that is attuned to work in the special collections field.
Ability to hire, train, supervise, develop, and evaluate staff and to organize their work.
Excellent written and oral communication skills and interpersonal skills.

EDUCATION:
Master's degree in Library/Information Science or an advanced degree in a related discipline; evidence of significant formal education or training pertaining to special collections in multiple formats, including digital and media; advanced knowledge of digital issues relevant for special collections materials.

EXPERIENCE:
Minimum five years of experience working with special collections or archival materials. Minimum three years supervisory experience.

Preferences:
Preferred: Advanced degree in academic disciplines relevant to major holdings in SCUA.
Experience in a university or large research institution setting.

The job announcement, including details about the application procedure, is available at https://ejobs.umd.edu/postings/26737. The full position description is located on the UMD Libraries' website at: http://www.lib.umd.edu/hr/employment-opportunities/staff-faculty-positions. Applications will be accepted until July 10.

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Processing Archivist, Knowledge and Library Services, Baker Library, Harvard University Business School, Cambridge MA

Harvard Business School's Baker Library Special Collections seeks a Processing Archivist for its "Art & Business: The Polaroid Consultant Photographer Records" project, part of the Harvard Library Open Your Hidden Collections program. The Processing Archivist will provide intellectual access to a series of the Polaroid Corporation Collection that documents the work of art photographers who advised Polaroid in the development of its iconic instant photography products, circa 1940s-1980s. This is a full-time term appointment with an end date of June 30, 2015.


Under supervision of the Special Collections Librarian (Manuscripts), the Processing Archivist will arrange and describe this series of records and photographs. Responsibilities will include surveying and appraisal, making recommendations for arrangement, and rehousing and describing the collection at the appropriate processing level. The archivist will create a finding aid according to national standards, using XML and EAD (Electronic Archival Description), and create original MARC records in accordance with national and local cataloging standards.
The archivist will process and catalog the phot

This is a term appointment ending on 6/30/15.

Salary Grade: 056

Union: 00 - Non Union, Exempt or Temporary
o M.L.S. from an ALA-accredited academic program and/or M.A. with an archival concentration.
o Three or more years of experience appraising, arranging and describing manuscript and archival materials.
o Experience in using MARC and DACS for original cataloging of manuscript materials required. Knowledge of EAD required.
o Experience in the processing of visual materials highly desirable, particularly familiarity with cataloging and standards for visual materials.


EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 33078BR

Apply here

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University Archivist/Librarian, Calvin T. Ryan Library, University of Nebraska at Kearney, Kearney NE

University Archivist/Librarian, a permanent, tenure-track faculty position.  Beginning professionals are invited to apply. The University Archivist/Librarian will be responsible for daily operations and long-term development of the Archives. S/He will be an advocate for the collection, promoting its value to the University community.  The person in this position will play a key role in the library's development of digital preservation and curation activities including a future Institutional Repository.  Minimum salary $52,000, full benefits.

Review of applications begins July 21.  Open until filled. See full position descriptions and apply at:  http://agency.governmentjobs.com/unkearney/default.cfm

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Project Archivist, Calvin T. Ryan Library, University of Nebraska at Kearney, Kearney NE

Temporary position for up to three years.  An experienced Archivist to appraise, establish an organization plan, and process the University of Nebraska at Kearney Archives.  The archives occupy approximately 400 linear feet. Minimum salary $52,000, full benefits.

Review of applications begins July 21.  Open until filled. See full position description and apply at:  http://agency.governmentjobs.com/unkearney/default.cfm

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Head of Special Collections and University Archives, Perry Libraries, Old Dominion University, Norfolk VA

HEAD OF SPECIAL COLLECTIONS AND UNIVERSITY ARCHIVES: Reporting to the University Librarian, the Head of Special Collections and University Archives provides leadership and vision for the department and, in collaboration with other library units, oversees all activities including collecting, processing, organizing, preserving, and making accessible collections of manuscripts, music, archives, photographs, digital collections, and other rare and special materials. The Head is actively involved in donor cultivation and fundraising as well as grant writing and implementation. The Head serves as the University Archivist and incumbent administers activities related to ODU's historical records and documents. The Head has overall responsibility for personnel supervision, budgeting, and resources management within the department which currently consists of 1 librarian and 1 staff position as well as a number of student assistants, volunteers and interns. The incumbent also represents the ODU Libraries within the University and Commonwealth, and at the regional and national level regarding issues
related to special collections and archives. The incumbent is expected to work comfortably and with a high degree of expertise in a shared decision making environment.


QUALIFICATIONS
Required:

  •  An American Library Association or equivalent accredited Library graduate degree required
  •  Excellent written, interpersonal, communication, presentation, instruction, analytical and project management skills
  •  Ability to work successfully with a diverse community of faculty, students, visiting scholars, university administrators, community users and current and potential donors
  •  Knowledge of technological applications in digital library development as related to special collections and archives such as automated archival collection management systems, digitization, database management, and Web applications publishing
  •  Skill in developing and managing special collections resources and/or university archives in print, digital and other formats
  •  Strong commitment to public services with an understanding of the scholarly use of library collections and services within a special collections setting
  •  Ability to actively engage in fundraising, donor relations, collection solicitation, and gift management
  •  Ability to prepare and manage grant proposals
  •  Progressively responsible experience in library special collections and/or archives
  •  Experience with arranging and describing archival collections and applying archival processing standards
  •  Supervisory experience
  •  Evidence of continuing education and professional development


Preferred:

  •  Experience with digital library development in the context of special collections and archives
  •  Experience with standards based on non-MARC metadata schemas such as Dublin Core, MODS, METS, EAD, and other library and archival description and content standards
  •  Experience with donor relations and collection development
  •  Experience with music special collections and/or knowledge of music fundamentals
  •  Knowledge of intellectual property issues related to archives, libraries, and special collections and copyright issues associated with print and digital technologies



SALARY AND BENEFITS: Minimum $65,000. Excellent benefits package.

Old Dominion University is a metropolitan state-supported institution with enrollment of 24,400, a leader in distance learning, and a Carnegie Extensive Doctoral/Research University. The campus is located in the historic port city of Norfolk, VA. Position announcement and description are available at http://www.lib.odu.edu/aboutthelibraries/employment.htm. For campus information, check http://www.odu.edu.

Screening of applicants will begin July, 18, 2014 and continue until the position is filled.

CONTACT: Send a letter of application, resume, and the names, addresses, telephone numbers and e-mail addresses of three professional references to: Nicole Justice, Administrative Assistant, and Search Committee for Head of Special Collections and University Archives, Perry Library, Old Dominion University, Norfolk, VA 23529-0256 njustice@odu.edu, (757) 683-4141.

Old Dominion University is an affirmative action, equal opportunity employer and requires compliance with the Immigration Reform and Control Act of 1986

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Digital Initiatives Metadata Librarian, University of Miami, Coral Gables FL

Digital Initiatives Metadata Librarian

University of Miami, Coral Gables, Florida

The University of Miami Libraries seeks a creative, productive librarian who will explore, lead, and collaborate on a variety of metadata projects and initiatives. Under the direction of the Head of the Cataloging & Metadata Services Department and working closely with the Digital Projects Team, the Digital Initiatives Metadata Librarian works diverse constituents to support the discovery of and access to the Libraries' digital content through metadata creation, analysis, enrichment, and maintenance according to local and national cataloging and metadata standards. This position also explores metadata-related collaborations and partnerships with other library departments, university partners, and external collaborators. The position will participate in or lead projects to enhance intellectual access to and discoverability of both digital and physical resources.  The incumbent trains and supervises staff members on metadata projects and initiatives.

UNIVERSITY: The University of Miami is one of the nation's leading research universities in a community of extraordinary diversity and international vitality. The University is a privately supported, non-sectarian institution, located in Coral Gables, Florida, on a 260-acre subtropical campus. The University is comprised of eleven degree-granting schools and colleges, including Architecture, Arts and Sciences, Business Administration, Communication, Education, Engineering, Law, Medicine, Music, Nursing, and Marine and Atmospheric Science (www.miami.edu<http://www.miami.edu>).

THE LIBRARY: The University of Miami Libraries (www.library.miami.edu<http://www.library.miami.edu>) rank among the top 50 research libraries in North America with a collection of over 3 million volumes, 74,000 current serials, and over 64,000 E-journal titles. The Otto G. Richter Library lies in the heart of the Coral Gables campus and serves as the central library for the University. Other University of Miami libraries include the Paul Buisson Architecture Library, the Judi Prokop Newman Business Information Resource Center, the Marta & Austin Weeks Music Library, and the Marine and Atmospheric Science Library. The campus also has independent medical and law libraries. The Libraries provide support and services for approximately 10,100 undergraduates, 5,100 graduate students, and 10,000 full and part time faculty and staff. The Libraries have a staff of 37 Librarians and 86 support staff and are a member of ARL, ASERL, CLIR, NERL, OCLC Research Library Partnership, and Lyra  sis.

POSITION:  Under the direction of the Head of the Cataloging & Metadata Services Department, the Digital Initiatives Metadata Librarian supports the discovery of and access to the Libraries' digital content through metadata creation, analysis, enrichment, and maintenance according to local and national cataloging and metadata standards. Working closely with the Digital Projects team, the core mission of this position is to apply, steward, and preserve metadata for the Libraries' digital collections, as well as explore collaborations and partnerships with other library departments, university partners, and external collaborators. The position will participate in or lead projects to enhance intellectual access to and discoverability of both digital and physical resources.  The incumbent trains and supervises staff members related to metadata initiatives and special projects.



ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.

Performance: Creates, reviews, and edits metadata for digital collections. Assists in the development and application of metadata crosswalks and data conversion routines. Supervises and trains staff members on metadata for digital collections, projects, and initiatives. Develops, evaluates, and implements metadata policies, standards, goals, procedures, and workflows in cooperation with the necessary stakeholders. Collaborates in the selection, design, and adaptation of metadata schema, controlled vocabularies, and data dictionaries. Participates in the evaluation of the effectiveness of metadata for access, resource discovery, and preservation. Performs outreach and seeks opportunities for collaborative efforts within the Library and beyond to enhance and broaden metadata operations. Remains current with metadata and digital library development standards and trends. Participates in library professional associations and other appropriate venues for professional development.

Service: Networks, collaborates and actively participates in local, regional, national, or international organizations regarding related issues.  Represents and promotes the University of Miami Libraries in local, state-wide, regional, national, or international organizations as appropriate. Participates on the Resource Description Coordination Board and participates in Libraries and University organizations, committees, task forces, and teams as appropriate.

QUALIFICATIONS:
Required: Master's degree from an ALA-accredited library and information science program or equivalent. Knowledge of current and emerging cataloging rules, metadata schemas, standards, tools, and their applications. Knowledge of emerging trends and practices with digital library development, linked data, semantic web applications, BIBFRAME, and authority/identifier initiatives. Aptitude for complex, analytical work with attention to detail, demonstrated problem-solving skills, and flexibility. Self-motivation, project management skills, and the ability to multi-task with various deadlines. Demonstrated ability to work independently, as well as collaboratively with diverse constituents. Strong commitment to user-centered library service and the ability to work flexibly and creatively in a changing and fast-paced environment with a culturally diverse population. Effective oral, written and interpersonal communication skills. Ability to meet the University of Miami Libraries' cr  iteria for advancement and promotion of library faculty, through professional development and service accomplishments.

Preferred: Two or more years of metadata or traditional library cataloging experience in a production environment. Knowledge of archival theories and description. Experience using archival information management applications and digital asset management systems like Archon, ArchivesSpace, and CONTENTdm. Prior successful supervisory experience, ability to motivate staff and set priorities, and effective organizational skills.

SALARY AND BENEFITS: Compensation will be competitive and commensurate with experience and qualifications. This is a non-tenure track faculty appointment at the Librarian Assistant Professor rank. The position offers a comprehensive benefits package including: TIAA-CREF; medical and dental insurance; life, disability, and long-term care insurance available; tuition remission; 13 paid holidays; and 22 days annual vacation. Additional employment benefits available include credit union; Employee Assistance Program; bookstore, and sporting event discounts; optional fee-based membership in a state-of-the-art wellness center, and no state or local income tax. More information on benefits can be found at:  http://www.miami.edu/index.php/benefits_administration/.

APPLICATIONS AND NOMINATIONS: Review of applications will begin immediately and continue until the position is filled. Applications and nominations will be accepted until a suitable candidate is selected. Applications should be submitted electronically and must include a letter of interest, curriculum vitae and the names of three references. The references will not be contacted before the appropriate time. Send nominations and applications to:

Jeanette Moreno, Human Resources Manager Otto G. Richter Library University of Miami P.O. Box 248214 Coral Gables, FL 33124-0320
e-mail: richter.recruiting@miami.edu

The University of Miami is an Equal Opportunity Affirmative Action Employer. The University has a strong commitment to diversity and encourages applications from candidates of diverse cultural backgrounds.

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Project Archivist (Temporary), University of Nebraska at Kearney, Kearney NE

The Project Archivist will be responsible for an estimated three year project to appraise, establish an organization plan, and process the University of Nebraska at Kearney Archives. The archives occupy approximately 400 linear feet. S/He will develop and implement a uniform arrangement and describe the collections according to archival practices for DACS. S/he will ensure that materials are efficiently and effectively processed, and develop finding aids in accordance with best practices. If time permits, work may also be done on a specialized collection titled "The Country School Legacy," a multimedia collection focused on the history of the one-room school house in Nebraska. The Project Archivist will work collaboratively with the University Archivist/Librarian and the Coordinator of Collection Services to develop policies and procedures and begin planning to build collections, enhance access, and engage audiences. Monthly reports of progress will be provided to the Dean of the Library. At the end of the project, a written report describing the completed project along with recommendations for future development, preservation, digitization and access, will be provided to the Dean. Duties may include supervising staff and students. This position reports to the Coordinator of Collection Services and the Dean of the Library. This is a full-time temporary position, renewable for up to three calendar years. 

Required:

  • Master's degree from an A.L.A. accredited library or information science program with an archival concentration;
  • or M.A. in related subject area with current certification by the Academy of Certified Archivists;
  • Minimum of three years of experience processing, arranging, describing, and managing Archival collections in various formats; project management experience.

Preferred:

  • Understanding of nationally accepted standards, tools, and best practices for archival processing and description, including Describing Archives: a Content Standard (DACS), and developing EAD records.
  • Proven skills in selecting, implementing and using an archival data management system.
  • Experience appraising archival collections, preference given to work in a higher education environment.
  • Demonstrated ability to manage projects and project teams, to set priorities, manage work, and meet deadlines.
  • Excellent training and communication skills, the ability to work independently as well as collaboratively and effectively with colleagues in multiple environments.
  • Past experience in supervising student assistants and support staff.
  • An active member of a professional archival organization (such as the Society of American Archivists - SAA).
  • Ability to lift and carry 25 lb. boxes of material.

Completed applications received by 07/21/2014 will receive full consideration. This position will remain open until filled. The successful candidate must complete a background investigation prior to the start of employment. 
To apply,  follow instructions to complete the online Application. In addition, attach a cover letter addressing the required and preferred qualifications, resume, and contact information for at least three professional references to the online application. Address the cover letter to Michael Sutherland, Chair, Search Committee, Calvin T Ryan Library, 2508 11th Ave, Kearney NE 68849-2240. 

Direct questions about the position to: 308/865-8544. 

Direct questions about the application process to: 308/865-8655 or employment@unk.edu

AA/EO/ADA

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Senior Digital Image Curator, History of Art Department, University of California Berkeley, Berkeley CA

About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance--academic and artistic, political and cultural--make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.


Application Review Date

The First Review Date for this job is June 27, 2014.

Departmental Overview
The History of Art Department is an academic teaching unit currently comprised of 15 permanent faculty, 5 emeriti, 8 permanent non-academic staff, temporary and visiting instructors, approximately 40 graduate students instructors/year, 50 graduate students, and approximately 150 undergraduate majors. Approximately 2,000 students are enrolled in History of Art courses per year, including the Summer Sessions programs.


Responsibilities
The Visual Resources Center in the History of Art Department seeks an energetic and detail-oriented individual to serve as a Senior Digital Image Curator. The position is responsible for digitizing, cataloging, archiving, and all other aspects of the department's digital image management program, under the general supervision of the Director of the unit. The Senior Image Digital Curator works closely with the faculty to determine and fulfill image needs for teaching and research. The position involves researching and acquiring images, cataloging, and supporting the teaching and research activities of the faculty, including providing support for image and permissions acquisition for scholarly publishing. It also involves technical support and training in software used for image management and presentation.


Required Qualifications
-- Bachelor's degree in Art History and/or equivalent experience
-- Demonstrated experience in a Visual Resources Library or related facility
-- Proficiency with Windows and Mac platforms; MS Office; Photoshop; databases
-- Demonstrated experience with digital imaging and presentation technologies
-- Excellent written and verbal communication skills
-- Demonstrated skills in the areas of customer service; organization and attention to detail; adapting to a work environment with frequent interruptions
-- Demonstrated ability to take initiative, solve problems, and prioritize work effectively
-- Demonstrated ability to work flexibly, independently, and collaboratively with colleagues, faculty and students in a rapidly changing service-oriented environment


Preferred Qualifications
-- Master's Degree in Art History or Library and Information Science
-- Two-three years' experience in a VRC, museum, or archive in a curatorial role
-- Reading knowledge of at least one foreign language
-- Experience with cataloging databases
-- Working knowledge of VRA Core 4.0; CCO, controlled vocabularies
-- Working knowledge of copyright issues


Salary & Benefits
Fulltime, Hiring Range: $47,792 - $74,640 depending upon experience.

For information on the comprehensive benefits package offered by the University visit:
http://atyourservice.ucop.edu/forms_pubs/misc/benefits_of_belonging.pdf


How to Apply
Please submit your cover letter and resume as a single attachment when applying.
https://hrw-vip-prod.is.berkeley.edu/psp/JOBSPROD/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_HM_PRE&Action=A&SiteId=1

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Collections Archivist, Virginia Polytechnic Institute and State University, Blacksburg VA

The University Libraries at Virginia Tech seeks a service-oriented, innovative, technically savvy, and self-motivated Collections Archivist to serve an integral role in the special collections department. The Collections Archivist reports to the Director of Special Collections. This is a full-time, 12-month position on a Continued Appointment (tenure) track, which includes expectations of a research agenda and professional involvement. The successful candidate promotes the discovery and use of special collections material, contributes to the profession, and serves land-grant mission of the university through the following responsibilities:


- Develops and manages collections related to the history of minority groups; acquires, processes, manages, and develops access tools for the International Archives of Women in Architecture (IAWA) collections; advises on potential acquisitions that document the minority experience; serves as a contact for donors and potential donors; and participates in IAWA events and meetings.
- Surveys and processes archival and manuscript collections; manages collections using Archivist's Toolkit; creates finding aids using Encoded Archival Description (EAD); preserves collections; develops online access tools; posts finding aids to website; and trains and supervises students.
- Serves a reference desk shift; assists virtual and in-person researchers; responds to research requests for IAWA materials; works closely with faculty, students, staff, scholars, and other researchers; designs exhibits; teaches instructional sessions; and participates in outreach activities and events for the department and the library.
- Develops digital tools to improve access to collections; selects material for digitization; participates in digital projects; and works with others to manage digital assets.

Required: ALA accredited MLS or equivalent advanced degree; experience working in an archives or special collections department; demonstrated experience processing large or complex archival or manuscript collections; knowledge of archival principles and standards; evidence of strong technical and computer skills; familiarity with archival software such as Archivist's Toolkit; knowledge of digital projects and digitization standards; demonstrated experience with creating access tools to archival collections; excellent oral and written communication skills; and the ability to lift a 50 pound archival box.

Preferred: Demonstrated experience with collection development, especially related to documenting the history of minority groups; supervisory or project management experience; and second master's degree in an appropriate field.

Must have a criminal background check.

Administrative and Professional Faculty position. Tenure Track.

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Project Archivist, Virginia Polytechnic Institute and State University, Blacksburg VA

The University Libraries at Virginia Tech seeks a service-oriented, innovative, technically savvy, and self-motivated Project Archivist to serve an integral role in the special collections department. The Project Archivist reports to the Director of Special Collections. This is a full-time, 12-month position faculty level position, reviewed on an annual basis. The successful candidate promotes the discovery and use of special collections material, contributes to the profession, and serves land-grant mission of the university through the following responsibilities:
- Processes backlog collections; manages collections using Archivist's Toolkit; creates finding aids using Encoded Archival Description (EAD); preserves collections; develops online access tools.
- Serves a reference desk shift; assists virtual and in-person researchers; works closely with faculty, students, staff, scholars, and other researchers; designs exhibits; teaches instructional sessions; and participates in outreach activities and events for the department and the library.
- Develops digital tools to improve access to collections; selects material for digitization; participates in digital projects; and works with others to manage digital assets.
- Contributes to library and university committees; represents the institution at various levels; maintains an awareness of emerging scholarship; and is active in the archival profession.

Required: ALA accredited MLS or equivalent advanced degree; experience working in an archives or special collections department; demonstrated experience processing large or complex archival or manuscript collections; knowledge of archival principles and standards; evidence of strong technical and computer skills; familiarity with archival software such as Archivist's Toolkit; knowledge of digital projects and digitization standards; demonstrated experience with creating access tools to archival collections; excellent oral and written communication skills; and the ability to lift a 50 pound archival box.

Preferred: Demonstrated experience using minimal processing (MPLP) techniques; supervisory or project management experience; and second master's degree in an appropriate field.

Must have a criminal background check.

Administrative and Professional Faculty position. Non-Tenure Track.

http://listings.jobs.vt.edu/postings/48778

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Supervisory Archivist, Special Collections & Archives, University of California San Diego, San Diego CA

Assistant, Associate, or Full Librarian
Supervisory Archivist / Special Collections & Archives (10-767)
University Library [Special Collections & Archives]
University of California San Diego

Salary: 
Salary and level of appointment in the Librarian series commensurate with qualifications and experience and based on the University of California pay scales.

Closing Date:
Review of applications will begin July 27, 2014, and continue until the position is filled.

Job Description:
Program Description
The Special Collections & Archives Program at the UC San Diego Library provides primary resources to support and enrich research, teaching, and learning at UC San Diego, to the international community of scholars, and to the general public.  Special Collections & Archives (SC&A) is a non-circulating collection of 250,000 books, 30 million manuscripts, numerous sound recordings, moving images, and other media, distributed between the Mandeville Special Collections and the Scripps Institution of Oceanography Archives. Major collecting strengths include early voyages of exploration and discovery in the Pacific; the Spanish Civil War; experimental American poetry; the history and culture of southern California; Baja California; Melanesian anthropology; twentieth-century science; and oceanography.  SC&A conducts a vigorous instructional program serving the UC San Diego community and participates actively in programs for the larger scholarly and San Diego communities.  In addition to providing specialized resources in the traditional ways, SC&A has also developed a digital presence that includes finding aids for manuscript/archival holdings, exhibitions, and digital content. SC&A has a lively exhibition program, a strong collection development program, and actively applies new technologies to improve patron access.

Responsibilities of the Position
The UC San Diego Library is seeking an experienced, imaginative, knowledgeable, and user-focused professional to serve as Supervisory Archivist.  The position reports to the Director, Special Collections & Archives and manages the manuscript and archival holdings of Mandeville Special Collections and the Scripps Institution of Oceanography Archives, the two units of Special Collections & Archives, focusing on appraisal, processing, preservation, and digital and special projects.  The Supervisory Archivist will also:

  • Work with the SC&A director to establish processing priorities, specificity, and appropriate levels of processing for groups of materials, developing a processing plan for each collection;
  • Maintain control of manuscript collections in multiple off-site locations;
  • Create and post completed finding aids to the web, to the Online Archive of California (OAC), and to other appropriate sites;
  • Lead the implementation of ArchiveSpace at UC San Diego and oversee the migration of data from Archivists Toolkit;
  • Participate in the development of best practices for manuscript and archival collections;
  • Identify preservation needs and priorities for materials in all formats and make recommendations on treatment;
  • Accession new collections and additions to existing collections, creating records in Archivists Toolkit;
  • Contribute to grant projects that enhance the usability of manuscript and archival collections;
  • Promote the use and understanding of manuscript and archival holdings to researchers, students, alumni, university personnel, and others;
  • Provide reference service and outreach to the campus & the general public;
  • Actively participate as a member of the SC&A management team;
  • Supervise and train project archivists and paraprofessional manuscript processors;
  • Follow national standards for archival description such as Describing Archives: A Content Standard (DACS), Online Archive of California Best Practices for Encoded Archival Description, Version 2.0; California Digital Library Guidelines for Digital Objects, Version 2.0; and UC Guidelines for Efficient Processing of Manuscript & Archival Materials;
  • Participate in the creation and development of SC&A's digital presence;


To Apply:
For full consideration, please submit applications to https://apol-recruit.ucsd.edu/apply/JPF00572

Please provide the following:

  • A short application letter addressing your interest in this program and applicable qualifications
  • A resume of education and relevant experience
  • The names of at least three persons who are knowledgeable about your qualifications and/or suitability for this position
  • A personal statement summarizing your past or planned contributions to diversity; guidance for preparing diversity statements can be found at:  http://facultyequity.ucsd.edu/Faculty-Applicant-C2D-Info.asp


UC San Diego is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.

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Senior Archivist, Heritage Werks, Atlanta GA


Imagine working on archival collections for major corporations and sports teams, fashion and luxury brands and non-profits - all under one roof and as part of a cross-functional team of people developing new and better ways to access and use heritage. From processing and cataloging to digital asset management and web based portals, Heritage Werks is a full service company focused on doing great work for an incredible roster of clients.

We have two openings for senior archivists in our Atlanta, GA office. In addition to strong verbal and written communication skills, we are looking for candidates with a positive outlook, great client service skills and the desire to be part of a forward-thinking archival team pioneering smart, innovative and value driven solutions.

Archival duties may include assessments, descriptive cataloging, preservation, scanning, digitization, and metadata tagging. Curiosity, attention to detail, and the ability to work efficiently and attentively to meet demanding project deadlines is required. Expert research skills and the ability to distill volumes of information into concise client briefs is a must. As there will be interaction with clients, the ideal candidate must have the ability to learn client histories in a short timeframe and be comfortable creating and championing recommendations in a highly consultative role.

Relevant Experience, Skills and Attributes:

  • Ability to work efficiently to meet demanding project deadlines
  • Curiosity and attention to detail
  • Project management skills
  • Self-motivated, performance-driven professional
  • Commitment to working independently, cross-functionally and in teams
  • Proficient in using technology including social media and Microsoft Office
  • Strong verbal, presentation and written communication skills
  • Ability to think strategically and execute operationally

Required:

  • Ability to lift 40 lbs
  • Ability to travel, when needed
  • MA in History, MLIS with Cataloging and/or Archives Specialization or MHP in Heritage Preservation (MHP)

Preferences:

A minimum of 5 years of experience processing and cataloging collections.

CONTACT US:
Send your resume and a short note describing why you'd like to work at Heritage Werks to recruiting@heritagewerks.com

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Institutional Archivist II, Getty Research Institute, Los Angeles CA

Overview:

The J. Paul Getty Trust seeks nominations and applications for an Archivist to assist in managing the institutional records of the Trust and its operating programs: the J. Paul Getty Museum, the Getty Research Institute, the Getty Conservation Institute, and the Getty Foundation. The Institutional Records and Archives Department is administratively located in the Getty Research Institute. It provides records management services for, and acquires and provides access to archival records of, approximately 145 departments across all programs.

Duties Reporting to the Head of Institutional Records and Digital Stewardship, the Archivist will be a member of a highly integrated records and archives department. The candidate must have knowledge of both archives and records management practices and demonstrate a willingness to work collaboratively towards integrating access to information assets across the organization. Within the department's environment, the position will take primary responsibility for supporting records and archives activities in one of the Trust's core programs. The position will also act as a specialist/resource in certain core areas of records and archives functions.


Responsibilities:
Specific job duties will include:

  • propose, design, and carry out processing and cataloging projects involving appraisal, transfer, accessioning, ingest, description, arrangement, cataloging, preservation, and access for institutional records in all media formats;
  • prepare and maintain finding aids and coordinate original cataloging using best practices and standards including DACS, EAD and MARC.
  • collaborate with Getty departments to perform annual records disposition;
  • oversee and execute day-to-day records management circulation operations
  • work collaboratively with departmental staff on internal technology projects including data/system maintenance, documentation, testing, and user training;
  • recommend, develop, document, and promulgate policies and procedures;
  • compile statistics;
  • participate in working groups and committees;
  • provide research and reference services in accordance with access policies;
  • recruits, hires, trains, supervises, and evaulates interns and volunteers; may supervise others;
  • promote collections and departmental activities through tours, conference presentations, professional publications, and social media.


Qualifications:

  • Master of Library and Information Science (MLIS) from a program accredited by the American Library Association (ALA) with focus on Records Management and Archival Management.
  • Minimum 1-3 years of professional experience with archives and records management, preferably in a cultural heritage or educational setting.
  • Thorough knowledge of records management principles and practices, archival standards and practices, and legal and ethical issues related to records and archives management.
  • Thorough knowledge of ongoing developments and research in the archival profession, particularly in born-digital resource management.
  • Technological competencies as required by work duties, including the use of systems such as: OmniRim; Archivists' Toolkit/ArchivesSpace; ExLibris' Alma and Rosetta; and digital forensic and audio/visual management software.
  • Strong communication, collaboration, and client service skills; the ability to give presentations and train staff in small groups on core departmental functions.
  • Ability to establish and maintain positive and effective working relationships with staff at a variety of levels and with external contacts.
  • Ability to independently work tactfully and diplomatically.
  • Ability to meet deadlines, apply policies and procedures consistently, conduct research, and present recommendations.
  • Ability to evaluate, apply, maintain, explain and edit procedures and workflows.
  • Familiarity with modern European languages.
  • Physical requirements: Ability to lift 40lbs repeatedly and work in a warehouse as required; must be comfortable using a pallet jack. Drivers license and independent transportation.

NOTES:

Additional Salary Information: TBD based on experience
Internal Number: 2014-2239

To apply: https://jobs-getty.icims.com/jobs/2239/institutional-archivist-ii/job

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Collections Archivist, Z. Smith Reynolds Library, Wake Forest University, Winston Salem NC

Special Collections & Archives (Z. Smith Reynolds Library) seeks a full-time Collections Archivist who will provide leadership in the management of the Department's collections and will oversee and coordinate their arrangement, description, and access in all formats. The Collections Archivist will review, accession, appraise, process, and arrange archival materials and create finding aids and other descriptive metadata for the Department's collections according to professional standards and guidelines.


Special Collections & Archives serves as a research repository for rare, unique, and primary source materials in the Z. Smith Reynolds Library. Special Collections and Archives acquires, preserves, and provides access to a wide range of primary research materials in their original formats. The Department is the repository for all Wake Forest University records of permanent historical value and also houses the Library's manuscripts collections and the North Carolina Baptist Historical Collection.
This is a twelve-month position, with Library Faculty status, and reports to the Director of Special Collections & Archives.


Selection preference will be given to candidates with: ability to work productively, both independently and with a team; ability to manage projects; ability to supervise students and interns; strong commitment to public service; flexibility to adapt and respond to the ever-changing landscape of information services in an academic library; excellent communication, research and writing skills; excellent collaboration skills and working knowledge of relevant intellectual property rights.

Candidates must possess a Master's degree in Library Science from an ALA-accredited program or Master's degree in history with an archives specialization with a minimum of one to two years of experience in processing collections in an archives or special collections environment.

NOTES:

Additional Salary Information: Salary and Rank: Salary is commensurate with qualifications and experience, minimum $48,000. The position is appointed to a Library Faculty rank as established by Wake Forest University. Rank at appointment is based on the successful applicant's experience and relevant credentials.

Position Closing Date
July 2, 2014 at 4:00 p.m. EST.

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Corporate Librarian / Archivist, Sasaki Associates, Watertown MA

Collaboration is one of today's biggest buzzwords--but at Sasaki, it's at the core of what we do. We see it not just as a working style, but as one of the fundamentals of innovation. We think and work beyond boundaries to make new discoveries. We are diverse, curious, strategic, and inspired.

Our practice comprises architecture, interior design, planning, urban design, landscape architecture, graphic design, and civil engineering, as well as financial planning and software development.

We are currently seeking a Librarian/Archivist to manage all operations of our small corporate design library and archives. This is a full-time position: M-F 8:30am -5:30pm.

Responsibilities:

Library

  • Assist professionals with reference and research questions
  • Identify and acquire new library materials: books, periodicals, and digital resources
  • Manage subscriptions, including resource routing and forwarding
  • Catalogue new acquisitions and backlog in Koha ILS using Library of Congress Classification
  • Update and maintain Koha ILS through outside vendor
  • Keep current codes and standards available, weed outdated materials
  • Conduct research at Harvard University Loeb Design Library
  • Create and maintain library budget

Product Library

  • Catalogue samples and product information using CSI Masterformat
  • Maintain up-to-date vendor contact information
  • Receive, organize, and refile product materials
  • Assist designers with reference questions
  • Form and maintain relationships with representatives from product manufacturers
  • Attend product presentations
  • Work toward acquiring Health Product Declaration information for all product library materials
  • Weed product information and find appropriate donation centers

Archives

  • Archive physical project materials according to the company records retention policy
  • Catalogue all archived materials in Koha ILS
  • Schedule records destruction according to policy every January
  • Update and maintain historic list of projects
  • Process historic collection, including finding aid creation, for extensive backlog of materials
  • Provide access to archived materials to professionals and outside researchers
  • Locate digital archived materials on company server

Records Management

  • Attend Technical Quality Control Meeting, contribute to discussion
  • Update Corporate Policies and Guidelines working with the Chair of the TQC Committee
  • Work to incorporate records management into overall project management procedures

Additional

  • Be actively involved in Boston Society of Architects - Information Resource Wizards committee
  • Participate in professional development opportunities in library and archives field

Qualifications:

  • Master's in Library and Information Science from an ALA-Accredited institution
  • Professional experience in a library or archive-setting preferred
  • Background/Education in Architecture/Art/Design a plus
 
To apply, please submit your resume via our career portal:  https://sasaki-openhire.silkroad.com/epostings/index.cfm?version=1&company_id=16623 

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Part-time Archivist, Jewish Historical Society of Greater Hartford, West Hartford CT

JEWISH HISTORICAL SOCIETY OF GREATER HARTFORD

333 Bloomfield Avenue

West Hartford, Connecticut

www.jhsgh.org

 

Part-time archivist position available

Maintain database and collections, process and manage acquisitions and archival requests, assist with website management, assist with exhibit research and documentation, maintain social media

Library Science degree preferred but not necessary

Diversified, interesting work at small non-profit

 

For more information contact Estelle Kafer at     ekafer@jewishhartford.org

or 860-727-6171      

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Project Archivist, Brown Research Library, Maine Historical Society, Portland ME

The Maine Historical Society's Brown Research Library seeks a full-time (35 hrs/wk) Project Archivist for processing the recently acquired Bangor Theological Seminary Collection. The start date for this 18-month temporary project is August 3, 2014. The Project Archivist is responsible for working independently and as part of a larger collections management team to complete the archival appraisal, processing and description of a nearly 250 linear ft. collection of institutional records documenting the 200 year history of the Bangor Theological Seminary of Bangor, ME, an inter-denominational seminary in the Congregational tradition.

The project includes three components: Project Management, Arranging & Describing, and Outreach.

Project Management:

  • Creating and implementing a working timeline
  • Keeping the project on-task and within the 18 month perimeter
  • Communicating with and reporting to the Society's Archivist as well as other technical services staff
  • Managing the project budget
  • Supervising other project staff  and volunteers

Arranging & Describing:

  • Archival appraisal and survey
  • Identifying and setting priories in respect to preservation, conservation and digitization
  • Arranging the collection including, but not limited to, re-housing and reformatting
  • Adhering to the industry's best practices
  • Implementing and/or providing guidelines for preservation and conservation
  • Creation of a completed finding aid in accordance with the Society's expectations and current practices

Outreach:

  • Cultivation and promotion of the collection though the Society's online and printed outlets
  • Coordinating internal requests for exhibition content and/or publications
  • Providing recommendations to the Society's Maine Memory Network Curator

 

Requirements:

  • MLS or equivalent degree from an ALA accredited institution with graduate coursework in archival management
  • Five or more years experience as a processing archivist
  • Experience working with large collections, including series and hierarchical organization
  • Ability to lift and move 40 lbs and stand for long periods of time
  • Transportation to an offsite facility

 

Preferred:

 

  • Experience with institutional records, especially of an academic and/or religious nature
  • Working in a historical society setting
  • Working knowledge of Maine history

 

Compensation & Logistics:

 

Salary at $30,000 per year with benefits package. Processing of this collection will take place off-site at the Society's collections management center in Portland, ME. The Project Archivist must provide their own transportation to and from the site, but are not expected to transport collections. Public transportation to the site is limited.

 

 

Please submit the following electronically to Jamie Rice, MHS Director of Library Services at jrice@mainehistory.org

 

  • A cover letter expressing interest in the position and outlining relevant experience
  • A complete curriculum vitae of education, employment and publications
  • One complete finding aid and one additional writing sample in the form of exhibition text, a professional presentation, or a blog post
  • Three professional references, including current phone, email addresses and affiliations

The above may also be mailed to the following address:

 

Maine Historical Society

Brown Research Library

489 Congress Street

Portland, ME 04101-3498

Attn: BTS Search Committee

 

No Phone Calls Please.

 

The Application period ends on July 1, 2014.

 

 

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Maine Memory Network Content Assistant, Maine Historical Society, Portland ME

Maine Historical Society seeks a part-time content assistant for Maine Memory Network, a statewide digital museum (www.mainememory.net). Looking for someone with an advanced history degree with experience working the field. This person will work as part of the MMN team and serves the requirements of the project as needed, including assisting the MMN curator and other team members. This person is responsible for working on projects that involve scanning and transcribing historical documents, cataloging records, reviewing all records added to MMN, managing the digital image archives, assisting and training contributing partners, and doing other production work related to MMN and the MHS websites. This position is part-time, grant-funded and would be working on-site at the Maine Historical Society in Portland, ME.

 

For details see http://www.mainehistory.org/jobs

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Digital Records Analyst/Archivist, Vermont State Archives and Records Administration, Montpelier VT

The Vermont State Archives and Records Administration, a division within the Vermont Office of the Secretary of State, has an excellent opportunity for a digital records analyst/archivist. This is one position that is being recruited at two levels. Applicants wishing to be considered for more than one level MUST apply to both job openings.

Application Procedure:

A full job description and application for each of the openings listed below is available online at: http://humanresources.vermont.gov/careers To apply, please complete the online application and attach a cover letter and resume.

RECORDS ANALYST II (DIGITAL RECORDS ANALYST/ARCHIVIST)

Job Opening ID #614964 (Closing Date: June 15, 2014)

We are looking for a specialized, detail-oriented Digital Records Analyst/Archivist II to promote and facilitate the management and preservation of digital public records in the State of Vermont. Working closely with the State Archivist, Senior Archivist, and the Senior Records Analyst, the individual in this position is responsible for collaborating with public agencies on the implementation of recordkeeping standards and best practices into new and existing systems for the efficient and effective management of digital public records. For digital public records of continuing the value, he or she coordinates the digital records lifecycle between agency business and recordkeeping systems and VSARA's digital preservation system and approves the transfer of legal custodianship of digital archival records from the creating agency to VSARA. 

RECORDS ANALYST III (DIGITAL RECORDS ANALYST/ARCHIVIST)

Job Opening ID #614952 (Closing Date: June 15, 2014)

This is an exciting opportunity for an experienced Digital Records Analyst/Archivist III to provide vision, leadership, and policy for the management and preservation of digital public records in the State of Vermont. Working closely with the State Archivist, the individual in this position is responsible for identifying and planning programs and services related to digital public records, including the creation and sustainability of a digital preservation program. He or she applies advanced knowledge and expertise in electronic records management and digital preservation to provide a full range of services for the systematic management of digital public records to assure their authenticity and accessibility from the point of creation to final disposition (destruction or transfer to state archives), including analyzing, developing, and implementing statewide services and standards specific to digital public records

You can also find this advertisement online at: https://www.sec.state.vt.us/archives-records/about-us/jobs.aspx  

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Archivist and Collections Curator, Hampshire College, Amherst MA

Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is accepting applications for an archivist and collections curator to lead, manage and develop archival and special collections that document and support the College's mission.

 

The mission of Hampshire College is to foster a lifelong passion for learning, inquiry, and ethical citizenship that inspires students to contribute to knowledge, justice, and positive change in the world and, by doing so, to transform higher education. Reporting to the director of the library, the archivist and collections curator manages services and spaces that support the development, preservation and access of archival collections; and extends and expands the Archives resource base through alumni and donor cultivation and external funding. This position coordinates user services and outreach for the collections physical and virtual resources. The curator works closely with school librarians to integrate the collections as teaching materials in the curriculum, and actively develops the collection to capture Hampshire's history in order to create an enduring record of the institution's unique academic program, building on and maximizing use of  collection holdings that include the official records of Hampshire College, oral histories the Division III archive; Special Collections, including artists books and photographic print collections by photographers Robert Doisneau, Paul Strand, Manuel Alvarez Bravo, Jerome Liebling; the Barbara Mettler Dance Archive, the Robert Lisle history of photography collection; art and teaching image collections. Formats include new media, audio recordings, film, video, print materials, zines, photographs, paintings, sculpture & books. 

 

A MLS from an ALA accredited institution with a minimum of three years of relevant experience is required. A secondary degree in a related field is preferred. The successful candidate should be skilled in all aspects of archival collections care, which includes an understanding of nationally accepted standards, tools, and best practices for archival processing and description, including Describing Archives: a Content Standard (DACS);  and has expertise with applicable standards including: XML EAD, MARC, METS, MODS, PREMIS, VRACore, Dublin Core, OAIS . The archivist and collections curator must have knowledge and experience with collection management systems (Archivists' Toolkit, Archivespace, etc.); have a deep knowledge of preservation practices; and experience managing digital and print photographic and audiovisual materials. Excellent interpersonal skills are essential, including the ability to work collaboratively with potential donors of archival materials, faculty, students and researchers. Candidates must be knowledgeable about digital collection infrastructure, copyright as it applies to libraries and archives (particularly sections 107 and 108 of American copyright law.) Other technology skills include web editing software (Red Dot or Drupal), Microsoft Office program, and scanning software and hardware for digitization. The archivist and collections curator should have familiarity with standard online public access systems. A commitment to working with people from diverse backgrounds is essential.

 

This is a full time, 12-month position. We offer a competitive salary and an excellent benefit program. Please submit your cover letter, resume and names/phone numbers of three professional references via our website at http://jobs.hampshire.edu/

 

 

www.hampshire.edu

 

Hampshire College is an equal opportunity institution, committed to diversity in education and employment

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Manuscript Processor - Temporary Position, Peabody Essex Museum, Salem MA

The Peabody Essex Museum, one of the largest and most dynamic art museums in the nation, is seeking a Manuscript Processor on a full-time basis for one year. The Manuscript Processor will be part of a PEM Phillips Library project team responsible for updating legacy finding aids in word processing software and preparing them for encoding into EAD.

Two years of library experience is required and experience processing archives collections is preferred. Knowledge of archives terminology and standards including DACS, knowledge of American History is required. Strength and skills in written and oral communications, project management, analytical and problem solving skills, outstanding interpersonal skills and an energetic can-do attitude are essential. Candidates must be technically savvy, with proficiency in MS Office suite. Candidates must be able to lift boxes weighing up to 40 pounds.

Candidates must have a BA and working towards an MLS, or relevant combination of education and experience. A graduate degree and specialization in archives is preferred.

The PEM Phillips Library is temporarily located at a site in Peabody with limited access to public transportation.

Interested candidates should email their resume, cover letter and salary requirements, to jobs@pem.org or mail to Human Resources, Peabody Essex Museum, East India Square, Salem, MA 01970-3783. PEM is committed to diversity among its employees and encourages qualified candidates from all backgrounds to apply.

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Archives Education Librarian, Colby College, Waterville ME

The Colby Libraries seek a dynamic and experienced Archives Education Librarian to further the Libraries focus on being "central to scholarship". Special Collections collects, organizes, interprets, preserves, makes available and promotes the use of the college's rare and unique materials, which include incunabula and rare books, literary manuscripts and personal papers, institutional archives and artifacts. We support and encourage primary source research and instruction by undergraduate and graduate students, faculty and the broader scholarly community. One of our highest priorities is to connect our collections to the undergraduate Colby curriculum through a Teaching with Primary Sources program. The Archives Education Librarian position is central to sustaining and fully developing the Teaching with Primary Sources initiative, creating innovative archival labs in consultation with faculty and working with Digital Collections staff to digitize collections for online discovery and access.

Preferred start date is August 1, 2014. Priority given to applications received by June 23, 2014

 

Applicants should address their materials to the chair of the Search Committee, Clem Guthro, and send the following electronically in PDF format to Stephanie Frost (sjfrost@colby.edu).

 

●        A cover letter

●        Curriculum vitae

●        A philosophical statement about the role/significance of an archives education program within the small liberal arts environment.

●        Graduate transcripts

●        Three letters of recommendation

                                                                                                                                                                                                                
Key responsibilities of the Archives Education Librarian position:

  • Develop partnerships with faculty across all Divisions to develop and deliver archival labs that integrate Special Collections materials into individual courses and provide students with an exciting and engaging archival research experience
  • Support  Colby's Center for the Arts and Humanities initiative by working closely with the Center Director and humanities faculty to support humanities labs with hands on archival experiences
  • Strengthen relationships with Colby faculty, supporting their use of Public Humanities and other innovative pedagogical approaches that incorporate archival materials
  • Strengthen relationships with students and support student research in the collections through one-on-one reference service
  • Continue to increase awareness and appreciation for Colby's rare and unique archival materials and artifacts via creative online exhibition, enhancing  Colby's distinctive reputation among peer institutions
  • Providing solid oversight of Digital Collections and Special Collections during sabbaticals of the Assistant Directors of Digital Collections and Special Collections librarians

 

Required qualifications:

  • MLS degree with an undergraduate or graduate degree in a related humanities/history field
  • A minimum of five years of experience working  in archives, digitization, and special collections at a college or university including training and experience in SC administration and best practices.
  • Formal training and experience in teaching with archival materials at the undergraduate level
  • Formal training and experience in archival digitization projects and best practices
  • Formal training and experience in archival online exhibition techniques
  • Advanced degree/formal training in archival preservation practices and protocols
  • Ability to collaborate with departmental colleagues within a dynamic and busy work environment and to contribute positively to workplace camaraderie
  • Excellent communication, interpersonal and supervisory skills

 

Colby is a highly selective liberal arts college located in central Maine. The Colby College Libraries are central to scholarship and a key part of the Colby academic program. There are three libraries with a professional staff of 13 librarians. Colby librarians are faculty without rank, eligible for sabbaticals and are expected to contribute to creative, scholarly, and professional activities, and to participate in library-wide and campus-wide service. A significant staff reorganization in 2012 resulted in the Libraries being poised for transformational change in the provision of services, instruction, and collections. For more information about the Libraries, visit www.colby.edu/library

 

Colby College is committed to equality and diversity and is an equal opportunity employer. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college. Colby College does not discriminate on the basis of race, gender, sexual orientation, disability, religion, ancestry or national origin, or age in employment or in our educational programs. For more information about the College, please visit our website: www.colby.edu

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Executive Director/Associate for Records & History, Presbyterian Historical Society, Philadelphia PA

The Presbyterian Historical Society is part of The Office of the General Assembly of the Presbyterian Church (U.S.A.), Louisville, KY.

 

The Associate for Records and History/PHS Executive Director is responsible for all operations and programs of the Presbyterian Historical Society (PHS) located in Philadelphia, PA. This person is responsible for collecting, preserving, interpreting and sharing the story of American Presbyterianism with mid councils, congregations, and individuals. This position calls for a person with an enthusiastic commitment to the mission program of the Presbyterian Church (U.S.A.) as noted in its theological confessions, the Book of Order, and the actions of the General Assembly.

 

This person will need an understanding of the ethos of the non-profit world and skill in nurturing a teamwork environment at many different levels including OGA colleagues, PHS Board members, donors, and PHS staff. The incumbent must have a passion for PHS, its mission to serve PC(USA) and the broader community.  Visit our website at www.history.pcusa.org

 

 

 

This person, with 7 to 10 years proven track record, will lead the organization in fundraising/development, operations, finance and budgets, building needs, new programming and endowment; a proven track record in the area of fundraising, donor relations, grant development and public relations required. Master of Arts in American History or MLS in Information Science with specialization in archival administration required. An enthusiastic commitment to the mission of the Presbyterian Church (U.S.A.), and knowledge of Presbyterian history, its polity and ecclesiastical organization desired. A PhD in History, preferably in American Church History desired.

 

APPLICATION INFORMATION: You may submit your resume with a cover letter or submit your request for the complete position description to: Loyda P. Aja, Associate Stated Clerk, Office of the General Assembly, PC(USA), 100 Witherspoon Street, Louisville, KY 40202, or email to: Loyda.Aja@pcusa.org. Deadline for applications:

August 1, 2014.

 

NOTES:

 

Additional Salary Information: Salary and benefits are commensurate with experience

Internal Number: SAA-PHSEXECDIR

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Curator of Published Materials, University of South Carolina, Columbia SC

The University of South Carolina Libraries seeks applications for an innovative, collaborative, and service-oriented professional to serve as the Curator of Published Materials at the South Caroliniana Library. Reporting to the Director, this position is responsible for the daily operations of the Library's Published Materials Division, which preserves and provides access to continuing resources, maps, monographs, and sheet music. Candidates should be able to demonstrate strong written and verbal communication skills, a commitment to working in teams, interdisciplinary thinking and self-reliance, as well as an enthusiasm for the goals and mission of the Library.

 

Duties:

  • Work with Library administration, curators, staff, and patrons to establish goals and priorities for the Published Materials Division and to encourage innovation consistent with its mission.

 

  • Supervise and schedule full-time staff and student assistants/interns.

 

  • Provide reference service and research consultations in person, by telephone, mail, and electronically with library users.

 

  • Provide course-based instruction on resources and research strategies.

 

  • Maintain the integrity of the collection by supervising processing, preservation, digitization, binding, interlibrary loan, and reproduction services.

 

  • Actively participate with the Director and Library special committees in developing new services and policies, planning and budgeting, and collection development.

 

  • Work closely with colleagues in and outside the Library to develop and produce digital publications, scholarly projects, and educational resources that showcase the Library's collections.

 

  • Maintain relationships with appropriate academic departments and programs within the University to ensure that the collections, services, and facilities of the South Caroliniana Library's Published Materials Division are aligned with the educational, research, and public service mission of the University of South Carolina.

 

  • Work collaboratively with faculty and staff to plan and implement educational programs such as symposia, lectures, exhibitions, and scholarly conferences that promote special collections and their use by the academic community and the broader public.

 

  • Interact with local and state organizations in areas of genealogy, history, and library/archives communities.

 

  • Saturday service shared among staff. Occasional work at other than normal hours will be required.

 

The University of South Carolina, founded in 1801, enrolls approximately 23,300 undergraduate students and 6,400 graduate students on the Columbia campus. University Libraries contains more than 3.5 million volumes, 1 million manuscripts, 325,000 maps, and 944,000 government documents; and houses the University's special collections. University Libraries is a member of LYRASIS, OCLC, the Association of Research Libraries, and the Center for Research Libraries.

 

The South Caroliniana Library is one of the premier research archives and special collections repositories within the state of South Carolina and the southeastern United States as a whole. The Library's collections are used by national and international scholars and students to interpret the history of the state, the South as a region, and the Atlantic coast community. Over 6,000 researchers visit each year, of which approximately half are from out-of-state. There are five research divisions within the Library: Manuscripts, Oral History, Published Materials, University Archives, and Visual Materials. There is an active digitization program through University Libraries' Digital Activities Center. The South Caroliniana Library's landmark building was the first freestanding college library in the United States and is the oldest continuously occupied academic library building in the country. It is a part of the University Libraries which also include Thomas Cooper Library, Ernest F. Hollings Special Collections Library, Music Library, Business Library, Moving Image Research Collections, and Library Annex and Conservation Facility.

 

Salary commensurate with qualifications and experience. This is a full-time, 12-month, unclassified, tenure-track, faculty status position with the rank of Librarian. Benefits include medical, dental, and state retirement or optional retirement plan.

 

Apply online at https://uscjobs.sc.edu (search by Requisition 007523). The cover letter, explaining the reason for your interest and qualifications, may be addressed to Chair, Curator of Published Materials Search Committee. Three references submitted must include names, addresses, telephone numbers, and e-mail addresses. The writing sample is preferably an example of academic research writing. The search committee will begin reviewing applications on June 16, 2014 and will continue until the position is filled.

 

Minorities and women are encouraged to apply. USC is an EOE.

 

Qualifications Required: MLS from an accredited ALA library school; strong experience with reference services in a public service environment; proven supervisory experience; thorough knowledge of regional history as well as current professional archival policies and procedures; strong written and oral communication skills for interacting with researchers and making presentations to diverse audiences; familiarity with library preservation and conservation issues and practices, including digitization; and sound knowledge of issues relating to research in conjunction with teaching and publishing conducted by scholars, genealogists, and documentarians. Successful background check and credit check are required.

 

Preferred: Second graduate degree in related academic field such as American history or Southern studies; strong experience with online reference resources; knowledge of South Carolina history, literature, and culture; familiarity with genealogical resources; ability to function in and adapt to a rapidly changing professional environment; and record of achievement in grant writing.

 

NOTES:

Additional Salary Information: Salary commensurate with qualifications and experience.

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Assistant Digital Archivist, Rockefeller Archive Center, Sleepy Hollow NY

The Rockefeller Archive Center seeks a tech-savvy, innovative, and self-motivated individual to join the RAC Digital Program in the position of Assistant Digital Archivist. The Assistant Digital Archivist will lead the RAC's disk imaging and digital forensics activities, developing imaging workflows for all digital media formats and collaborating with RAC archivists to outline image disposal criteria and create appraisal and disposition workflows. The Assistant Digital Archivist will create documentation and provide training throughout the RAC on viewing and interpreting disk images using digital forensics software, and assist in creating description and access to digital archival materials. This position reports to the Assistant Director, Head of Digital Programs.

Duties and responsibilities include:

  • Manages digital curation and preservation tasks including digital media inventorying, disk imaging and digital forensics.
  • Creates documentation and provides training on digital forensic techniques, including imaging disks, verifying file authenticity, producing forensics metadata and searching for personal identity information.
  • Records and maintains metrics for activities related to the media inventory and disk imaging and ingest procedures.
  • Tests disk imaging ingest into Archivematica, and manages Archivematica transfer backlog.
  • Identifies and inventories physical digital media throughout RAC collections.
  • Collaborates with RAC archivists to outline the disposal, description, and access processes and applicable policies for born-digital materials.
  • Aids in the development of additional RAC initiatives related to the care of born-digital materials, including migration policies, distributed digital preservation processes, and emulation strategies.

Critical skills and expertise:

  • Knowledge of digital preservation principles and digital forensics techniques
  • Strong command of archival theory and best practices, especially as they relate to the particular issues posed by born digital content. 
  • Aptitude for complex, analytical work with attention to detail.
  • In-depth knowledge of digital preservation standards: PREMIS, OAIS, TDR
  • Familiarity with EAD, DACS, Dublin Core, METS, MODS, XML/XSLT and other data standards relevant to the archival control of digital collection materials.
  • Experience with a wide range of computing operating systems, storage systems, and file formats
  • Familiarity with disk imaging techniques using Kryoflux and FRED, digital forensics software (Forensic ToolKit, BitCurator), digital preservation management software (Archivematica) and archival description software (ArchivesSpace)
  • Knowledge of copyright, donor restrictions, and permissions issues related to processing digitized and born digital material.
  • Ability to work in a team-oriented approach with fellow staff members towards the organization's goals.
  • Excellent written, verbal, analytical and organizational skills.
  • Ability to work independently on multiple projects and priorities.
  • Willingness and desire to take initiative.

 Required Education and Experience:

  • ALA-accredited masters degree in library, information, and/or archival science
  • Minimum one to three years professional experience in library or archival setting.

 

 

About the RAC:

The Rockefeller Archive Center (RAC) is an independent archive and research center dedicated to the study of philanthropy and the diverse domains it shapes. It was established in 1974 to assemble, preserve, and make accessible the records of the Rockefeller family and their wide-ranging philanthropic endeavors. Today, the Center's growing holdings include materials from numerous non-Rockefeller foundations and nonprofit organizations, including a wide variety of digital media formats and files.

The RAC is located 20 miles north of New York City in Westchester County, and is easily accessible from major highways and by train from Grand Central Terminal in New York City to Tarrytown on the Metro-North Hudson Line.

Application Process:

The Rockefeller Archive Center is an equal opportunity employer. We are committed to the support and encouragement of a multicultural environment and seek candidates who can make positive contributions in a context of ethnic and cultural diversity.

To apply, please send a letter explaining your interest in the position and qualifications along with a resume via email or mail to:

Rockefeller Archive Center

15 Dayton Ave

Sleepy Hollow, NY 10591

careers@rockarch.org

No telephone or fax inquires please.

Closing Date: June 22, 2014

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Archivist II - African American Community Archivist, Austin History Center, Austin Public Library, Austin TX

This position will be responsible for the collection, archiving, outreach, and reference services related to African American history in Austin and Travis Country.

  1. Identifies, acquires, organizes and processes archival collections and materials related to African American heritage in Travis County.
  2. Develops and implements public programs and events related to African American history in Travis County.
  3. Compiles finding aids, reference guides, articles, statistics and reports
  4. Provides archival reference and research services in person, over the phone and via email.
  5. Provides public liaison activities including lectures, media appearances and interviews related to African American history in Travis County.

Full-Time (40 hours a week) Monday-Friday 8:00 a.m. - 5:00 p.m.; some evenings and at a minimum, one weekend per month required.

• Master's degree in Library or Information Science, or related to the assigned program from an ALA accredited university, with specialization in archival enterprise and/or administration, plus two (2) years professional experience working in an archives, library, museum, or other cultural heritage institution
• Master's degree in History/Public History with coursework in archival administration, or a Master's Degree in a related field, may substitute for the required Master's degree in Library or Information Science

To apply: https://www.austincityjobs.org/postings/43438

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Digital Archivist, Catholic University of America, Washington DC

Position Summary: The American Catholic History Research Center and University Archives (ACHRCUA) houses and administers the historical manuscript collections relating to all facets of American Catholic history, including labor history, social welfare, and immigration and ethnic studies. The Center also acquires and preserves the records of The Catholic University of America reflecting over a century of leadership in the major intellectual, social and cultural movements in American Catholicism.

 

Reporting to the Associate Archivist, the Digital Archivist works to secure born-digital records, process them, and digitize collections. The Digital Archivist must work cooperatively with other staff to bring the digital aspects of the job to bear on all parts of the archive. The Digital Archivist should work cooperatively with the library as receiving a volume of digital materials will generate a need for a large server space. Responsibilities Include: Provide reference and access to all collections including digitization (scanning of photographs and audio/ video transfer) and duplication of materials. Supervise, along with the Associate Archivist, the appraisal, acquisition (including electronic records management), arrangement, and description of born digital and digitized materials including the creation of indexes and finding aids. Work with library systems and electronic resources units on web and computer issues. Explores and proposes new technologies, including Web 2.0, to meet research and reference needs of patrons and staff. Create digital exhibits and websites. Manage and maintain the Archives web sites. Work with other University Libraries units in the digitization and management of digital library and archival materials. Supervise student workers, practicum students, and volunteers as needed.

 

Minimum Qualifications: Master's degree in history, library science, archives or records management required. A minimum of two (2) years experience in processing archival collections. Working knowledge of Microsoft Office (Word, Outlook, Excel). Experience in using audio/visual materials, computers, databases and HTML. For full position listing and how to apply, visit http://humanresources.cua.edu/positions/current.cfm Please reference position number 101347 in your correspondence. Only applicants who meet the minimum qualifications will be considered The Catholic University of America is an Affirmative Action/Equal Opportunity institution and welcomes applications from women, minorities, Vietnam era veterans and people with disabilities.

 

Internal Number: 101347

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Project Archivist, Hoover Institution Archives, Stanford University, Stanford CA

Project Archivist - 62796
 
The Hoover Institution Archives is seeking a motivated, enthusiastic archivist with foreign language skills to work on the arrangement and description of collections related to twentieth century history. The full-time position is a non-career track position, for a two-year fixed term. The Project Archivist is responsible for working independently and as an expert or supervisor on a project team to appraise, organize, arrange, describe, and provide access to archival collections in a variety of languages. The Project Archivist also supports archival research through high-level, in-depth reference and contributes to multiple forms of outreach to further promote the use of the Hoover Institution's archival collections.

Duties and Responsibilities
  • Coordinate the arrangement, appraisal, and description of large, complex, multi-lingual archival collections according to professional standards and current archival procedures, using databases, office software, collections management software, and other appropriate technologies.
  • Participate in the formulation and implementation of project planning, management, and work flow; determine project goals and schedules, and survey archival holdings to identify materials in need of additional attention. Assist with the development of procedures and the establishment of work flows to address the backlog of unprocessed collections.
  • Independently analyze problems and recommend solutions, displaying a high degree of initiative, originality, and judgment in applying archival principles and procedures to complex and unique collections. Conduct preservation assessments to determine appropriate preservation treatment and archival storage decisions.
  • Conduct orientations and research consultations to provide instruction on accessing and handling archival materials, organize and deliver tours, course-specific presentations, and information literacy sessions for Stanford affiliates, visitors, donors, and researchers.
  • Publicize collections by providing content for a variety of print, internet, and social media formats. Develop methods to measure and evaluate the effectiveness of the publicity.
  • Liaise with Stanford departments and faculty to promote the use of archival materials, assist with exhibit preparation, coordinate with donors, and participate in a variety of outreach events.
  • Collect and maintain statistics, reports, and other metrics to improve processing, preservation, and reference functions.

Qualifications
 
  • M.L.S. from an A.L.A.-accredited library school or M.A. with an archival concentration, archival management certificate, or related subject specialty.
  • Reading knowledge of one or more foreign languages, preferably German, Russian, French, Spanish, Chinese, Japanese, or Arabic.
  • Established understanding of the principles of archival appraisals, arrangement, and description.
  • Demonstrated ability to organize and prioritize work, acting with initiative, good judgment, and problem solving skills.
  • Excellent interpersonal skills, flexibility, and the ability to work in a team as well as independently.
  • Strong project management skills with the ability to use considerable judgment and initiative.
  • Demonstrated consistent accuracy and attention to detail while maintaining a very high level of productivity.
  • Experience applying professional standards such as DACS, Library of Congress subject headings, EAD, and MARC, as well as technical skills with databases, spreadsheets, office software and other applications.
  • Advanced subject knowledge of twentieth-century history and a comprehensive understanding of primary source research.
  • Ability to lift 40 pound boxes and push fully loaded book trucks.

Department URL: http://www.hoover.org

To apply: http://stanfordcareers.stanford.edu/job-search

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Mathematics & Statistics Librarian, Stanford University Libraries, Stanford CA

Mathematics & Statistics Librarian, Stanford University Libraries - 61747
Description

Stanford University Libraries value the traditions of librarianship while embracing the advances of the digital age. Our staff combine deep subject expertise with a keen awareness of how information technology can support research and education. We see the role of the Library as involving much more than providing access to information. We work with our faculty and students to provide new approaches to finding, using and preserving information. The STEM Libraries have moved aggressively toward building digital collections and services, and developing research services. Our focus is to remake the traditional science libraries into more responsive, dynamic, and flexible information centers. This is being carried out through a series of initiatives in which the Science and Engineering librarians play an integral part.

We are looking for an individual to join our team with in-depth experience and/or academic degree(s) in mathematics, applied mathematics or statistics, with a personal history of innovation, to join our team. We are interested in someone who is willing to take risks, who is capable of working with a team with diverse interests and skills, and who is not willing to accept the status quo. Innovative ideas as well as an ability to adapt to and create change are highly valued skills for the person in this position. In short, the Librarian will be an energetic and flexible colleague who is looking towards the future and wants to be an integral part of creating a new model of librarianship. If you are not content with a traditional library job and want the chance to be challenged and be a part of a dynamic, innovative team, we urge you to apply.


Job Core Duties

1) Serves as primary faculty and student liaison and selector for the areas of Mathematics, Applied Mathematics and Statistics.

a) Maintains contact with faculty and students in the Departments of Mathematics, and Statistics to ensure that library service anticipates information requirements of faculty and graduate students in their current research and teaching programs; responds effectively to those needs as expressed and required.
b) Keeps abreast of current information and literature in all appropriate formats and trends of publication and distribution of information in the mathematical and statistics.

c) Selects current and retrospective materials, including unica, rarities and archival items or collections, in math and statistics according to established policies and practice. Reviews and manages existing collections related to those fields.

d) Works with faculty and students in assigned fields and as relevant to develop working relationships, ideas for new programs and services and a deeper understanding of collection needs.

e) Provides general reference assistance and specialized research support, especially in areas of core subject expertise.

f) Promotes the library, and the relevant departments through social media such as Facebook, Twitter, web pages, and blogs.

2) Participates in the development of new information services in collaboration with STEM library group, Library IT staff (DLSS, ESP), and other units of the Stanford University Libraries. The Mathematics and Statistics Librarian will help create and implement programs to create web-based services to support an increasingly online clientele.

3) In conjunction with the Science Data Librarian, develop an approach and create liaison efforts to partner with the mathematics and statistics faculty, students and staff in the collection, curation and reuse of data.

4) Develops and implements library instruction programs in mathematics and statistics including developing and conducting workshops, creation of online guides, course-integrated instruction, and participation in PWR undergraduate classes.

5) Contributes to library-wide planning, collaborates with colleagues, and may supervise science programs at other branches as required.

6) Manages projects to effectively provide new access to resources that need digitization, delivery methods, annotation, or archived materials. Seeks grant opportunities to fund innovation efforts.

7) Attends faculty and student research seminars, department wide conference and university symposia to keep abreast of current research. Serves on University and Library committees as appropriate. Participates in scholarly societies, attends academic conferences, and represents the Library in relevant academic activities.

Qualifications

Required

1) Academic degree in the mathematical or statistics or demonstrated equivalent in experience is required. An undergraduate or graduate degree mathematics or statistics is preferred.

2) Knowledge of the literature of the mathematical and statistics and its organization is required. A demonstrated understanding of information management (searching, organizing, preserving) is required. A masters degree from a library or information science program may be acceptable, depending upon the nature of the curriculum.

3) Strong facility with computers, Library Management Systems, online resources is required.

4) The position requires a history of innovation in library or information system development. This can be manifest in a variety of ways, but requires elements of need assessment, concept creation, marketing and implementation.

5) Demonstrated ability to communicate and work effectively with faculty, students, and library staff is required. Ability to perform effectively in and contribute successfully to a diverse, multicultural workplace is required, as is the ability to work effectively as a member of a team.

6) Demonstrated potential to make professional accomplishments relevant to the responsibilities of this position is required. These may include scholarly publications, teaching, and library-related publications and presentations.

7) Understanding of current trends in scholarship and publishing in mathematics, statistics and allied fields and a dedication to continuing to stay au courant with advances in these disciplines.


Desired

1) General knowledge of collection development principles and practices is highly desirable and required for appointment at the Librarian level.

2) Bibliographic proficiency in German, French, Japanese or Russian is desirable.

3) Four to five years public service experience with supervisory responsibility and significant relevant collection development experience are required for appointment at the Librarian rank. Comparable successful experience in a non-library environment will be considered as equivalent.

4) Strong understanding of information technologies is desired. Effective use of current technologies, an interest to stay abreast of technological advances, the ability to acquire new technological skills and resolve problems in a resourceful and timely manner is required. Scripting and programming skills are desirable.

5) Effective supervisory and management competence is desired. Preferred evidence is successful work in a graduate research library.

6) Project management experience strongly desired. Ability to manage time and multiple projects in a complex, changing environment with a positive, flexible, creative, and innovative attitude is highly desired.


Internal Number: 61747

To apply: http://stanfordcareers.stanford.edu/job-search

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Acquisitions Archivist, Harvard University Medical School, Boston MA

Reporting to the Deputy Director, and working closely with the heads of Collections and Public Services, the Acquisitions Archivist contributes to the development the holdings of the Center for the History of Medicine, following in a 150 year tradition of thoughtful selection and curation that has built one of the world's finest medical special collections.

The Center is a team-based, collaborative, learning organization that values innovation and initiative. Our integrated book, manuscripts, archival, data, visual, and museum collections are curated by a dynamic staff of dedicated professionals who actively contribute to Center goal-setting, planning, and process improvement. Staff members are encouraged to grow their skills and develop and lead projects they care about.

The Archivist is a member of an acquisitions team of Center colleagues who plan and implement a strategic and structured acquisitions program that accounts for the acquisition of unique personal and professional records, organizational archives, publications, research data, University records, museum objects, and other materials that have long term research and evidential value.

Acquisitions activities include program planning; analysis of collection strengths, weaknesses, and gaps in holdings; providing short and long-range recommendations for specific areas of growth or change to holdings; making recommendations for acquisition of new materials in all formats (i.e. paper, visual, electronic); liaising with prospective donors, records creators, and users; and securing gift agreements, making approaches for funding collections, receiving gifts, and making stewardship reports to donors.

The Archivist may travel to creators' and donors' locations to review, select, and container materials and arrange for the transfer of materials to the Center. A rapidly growing area of acquisition is electronic records in a variety of forms, including research data and email.



Salary Grade: 056

Union: 00 - Non Union, Exempt or Temporary

Master's degree in library science/information science with a concentration in archives, or a master's in archival studies, or closely related field required. Relevant professional experience.

Must be licensed to drive a car. May work occasionally in basements, attics, warehouses and other records storage areas that may be dusty or moldy. Must be able to regularly lift 50 lb. records storage boxes.

In this fast-paced environment, the successful Acquisitions Archivist will be a highly collaborative and creative problem solver who can work independently and with others to bring complex projects to completion. The Archivist will be creative, analytical, intellectually curious, a superb listener, have a high degree of interest in and comfort with technology, and be committed to building relationships and communicating the documentary heritage mission on behalf of the Center.

Second Master's degree in history or American studies or related field, preferred. Substantial acquisitions experience. General knowledge of history of medicine and issues in records management. Established record of service to the profession.

EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 32710BR

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Theodore Roosevelt Center Digital Library Coordinator/Archivist, Dickinson State University, Dickinson ND

SUMMARY OF POSITION:  The Digital Library Coordinator leads the development, maintenance, and promotion of the Theodore Roosevelt Digital Library. The Coordinator interacts with contributing entities to facilitate acquisition of materials for addition to the collection, and with staff and volunteers, to ensure the quality of collection metadata. The Coordinator also has primary responsibility for the social media outreach of the Theodore Roosevelt Center.

 

REQUIRED QUALIFICATIONS: 

·      MLS from an ALA accredited program, Library Science, with specialization in digital library preferred

·      Knowledge of controlled vocabularies to describe digital assets

·      Working knowledge of digital files standards and best practices for preservation and presentation of digital materials

·      Interest in American history

 

 

PREFERRED QUALIFICATIONS: 

·         Degree in American history or related field

·         Interest in the Gilded Age and Progressive Era

 

 

COMPENSATION:  $39,000 - $42,000 based on qualifications and experience.  May be eligible for salary increase after 6 months.  Comprehensive fringe benefit package including employer paid full family coverage for health insurance, TIAA-CREF retirement, tuition waiver benefits and much more.

 

APPLICATION INFORMATION:  To ensure full consideration, completed applications must be received by June 4, 2014.  However, applications will be accepted until the position is filled.  To apply, send cover letter, resume, copies of transcripts, contact information for three professional references and a DSU Staff employment application to:

 

 

DSU.hr@dickinsonstate.edu

 

Or mail to:  Dickinson State University

Human Resources

291 Campus Drive

Dickinson, ND 58601-4896

 

 

 

 

 

ADDITIONAL INFORMATION: 

 

·         Applicants who are residents of ND and eligible to claim veteran's preference must include Form DD214 with the application for employment; claims for disabled veteran's preference must include Form DD214 and a letter less than one year old from the Department of Veterans' Affairs indicating disability; claims for preference as the eligible spouse of a disabled or deceased veteran must include Form DD214, a marriage certificate and a letter less than one year old from the Department of Veterans' Affairs indicating disability, or the veteran's death certificate.

 

·         As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. 23-12-10.

 

·         Employment is contingent upon the completion of a satisfactory criminal history record check.

                                   

 

STARTING DATE:  As soon as possible

 

For more information or assistance contact:  Human Resources  (701) 483-2476

 

 

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION

 

Dickinson State University is an equal opportunity and affirmative action institution that does not discriminate on the basis of race, color, gender, sexual orientation, national origin, age, religion, information protected by the Genetic Information Nondiscrimination Act ("GINA") or disability in its admissions, student aid, employment practices,  educational programs or other related activities.  Dickinson State University complies with the provisions of the North Dakota Human Rights Act. 

 

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Head of Archives and Special Collections, Loyola Notre Dame Library, Baltimore MD

Summary:
The Loyola▪Notre Dame Library (LNDL) seeks an imaginative and innovative leader who will articulate a clear vision for a unit that includes the university archives and special collections of Loyola University of Maryland and Notre Dame of Maryland University. The Loyola▪Notre Dame Library is a 501 (c)(3) nonprofit corporation that serves both of these institutions. While the Library is administratively separate, the archives of the two universities were brought together in 2008 upon the completion of a building renovation project. The role of the Head of Archives and Special Collections provides a unique opportunity for an individual who is creative, flexible, and enthusiastic about serving two distinct communities. The individual in this position will be responsible for supporting the universities' educational missions, alumni relations, and fundraising, as well as the broader scholarly community.

Primary Responsibilities:
· Provides vision and leadership in directing and managing the programs and operations of Archives and Special Collections

· Sets goals, identifies resources needed, and cultivates opportunities for collaboration

· Describes and redefines positions as necessary

· Develops assessment strategies and conducts ongoing assessment using a variety of methods to determine the effectiveness of services

· Develops programs and services to acquire, process, curate, and provide access to special collections and archives.

· Collaborates with faculty to teach the use of primary source materials, assesses student learning, and makes the collections accessible by way of new and innovative strategies

· Partners with campus stakeholders to develop innovative ways to use the collections

· Creates a program to support born-digital archives

· Participates in the planning, maintenance, and sustainability of digital projects

· Evaluates potential donations for inclusion in archives and special collections

· Coordinates outreach events, receptions, and special viewings of archives and special collections materials

· Participates in local, state, and national professional and scholarly societies and organizations

· Supervises one f/t processing archivist, student assistants, and interns as funding permits

· Identifies, writes, and participates in grant proposals and projects.



Required Qualifications:
· MLS or equivalent from an ALA-accredited program with an emphasis in archival studies

· Minimum of 3-5 years of progressively responsible experience in a college or university archive/special collections

· Knowledge of standard archival theory and practice, preservation concepts, principles, and methodologies, local research tools and finding aids

· Demonstrated ability to supervise and mentor

· Knowledge and/or experience developing digital collections

· Knowledge and/or experience employing digitization practices to enhance archives and special collections

· Knowledge of current metadata standards used for describing digital materials such as image, text, sound, and video

· Knowledge and/or experience with archives management platforms, e.g., Archivists' Toolkit

· Excellent oral and written communication skills

· Commitment to building strong relations between the library, academic departments at both universities, the two university communities, and external communities

· Evidence of well-developed organizational, time, and project management skills.


Preferred Qualifications:
· Experience with library preservation/conservation techniques and digitization, digital preservation practices and standards

· Familiarity with institutional repositories or ContentDM, EAD, Web harvesting, APIs.

· Successful grant writing experience

· Experience organizing and mounting exhibits

· Ability to cultivate and maintain effective relations with donors

· Experience with promoting collections through social media.


About the Library:
The Loyola▪Notre Dame Library provides information services and resources to support the academic programs and educational concerns of Loyola University Maryland and Notre Dame of Maryland University, comprehensive-level universities located adjacent to each other in a residential area of northern Baltimore City.

The Library offers a benefit package that includes medical, dental, life, and disability insurance, as well as TIAA-CREF retirement.
Successful candidates will be subject to a pre-employment background check.

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Archival Assistant, Time Based Media Collection, Carnegie Museum of Art, Pittsburgh PA

Carnegie Museum of Art's Conservation Department seeks an archival assistant to provide support for a grant-funded project to preserve and provide access to Carnegie Museum of Art's time-based media collection, specifically focused on the photographic and paper documentation, correspondence, books, periodicals, and ephemera related to the collection. The extent of the collection is roughly 430 linear feet. The successful candidate will work with the senior research associate to determine a strategy for assessing, processing, and storing the paper and photo files, and will create inventories and finding aids for these materials. Digitally scan selected documents and help to develop and implement naming and storage guidelines for the digital files. The goal of the project is to have the entirety of the photo and paper files inventoried, documented, and stored in our archives for increased accessibility to museum staff and outside researchers.

POSITION REQUIREMENTS: This position requires an advanced understanding of archival standards and best practices, particularly pertaining to processing photographic and paper materials, including metadata standards and storage requirements. Knowledge of avant-garde film and video, art history, and/or museum studies is strongly preferred. Excellent oral and written communication skills; strong attention to detail and time-management skills; and the ability to work well with a wide array of staff members are critical. Must have the initiative to work without constant direct supervision and be able to carry out responsibilities accurately and on deadline. Proficiency with Microsoft Office programs and Web-based research is required; will be expected to gain proficiency in KE EMu collections management software. Master's Degree in Library and Information Science or related fields (current students will be considered, provided they can commit to a full-time position), or an equivalent combination of academic training and work experience required. Some archival project experience strongly preferred. 

Work is primarily sedentary in nature, but the applicant must have the ability lift 40 pounds of items such as movie film cans, equipment, files, and possibly other items.

Visit http://www.carnegiemuseums.org/hr to apply.

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Records Management Assistant & Archivist, University of Massachusetts Boston, Boston MA

Job Description:


This Records Management Assistant and Archivist (4 positions available) will provide technical support for the development and implementation of a comprehensive records management program at UMass Boston. Incumbents will be responsible for assisting the Office of Contracts and Compliance, and campus departments, as assigned, with the following: determination of records vs. non-records; database logging; destruction of non-records (shredding or recycling); creating box and folder level inventories of records; scanning records, as needed; performing quality assurance audits on all records and boxes, and; other functions associated with managing records at UMass Boston.


Example of Duties:

Assist departments, as assigned, in the operations of records management and the preparation and implementation of a centralized records management/document control plan for the campus, with the current priority being departments, faculty and staff, who are moving to the Integrated Science Complex (ISC).

Assist departments, as assigned, in determining records vs. non-records, destroying non-records (either by shredding or recycling), obtaining certificates of destruction from commercial destruction firms or maintaining a destruction log, and box for storage records in accordance with the records management policy.

Enter pertinent information into the records management database, recording all official UMass Boston records including, correspondence, grades, reports, fiscal records, committee minutes, dissertations, etc.

Scan documents and electronically file records utilizing Xythos.

Work with the Information Technology department, as needed.

Update file codes, retention schedules, and other relevant indexes and logs that are used in the records management function.

Other related tasks and duties as assigned.

Requirements:


Bachelor's degree is required. Graduate student in records management, library science or archives administration is preferred. Previous office/administrative experience required. Must be sensitive to time deadlines and ensure that work is accomplished in the time frames required. Must possess good communication and interpersonal skills with the ability to work well with others. Must be highly organized and detail oriented.

Ability to provide careful attention to detail and accuracy.

Professional records management experience preferred.

Ability to readily adapt to changing priorities and take direction from multiple staff.

Strong computer skills with experience and proficiency using Xythos, Microsoft Office including Outlook, Excel, Word, Access and also Internet Explorer or similar search engine.

Additional Information:


UMass Boston provides equal employment opportunities (EEO) to all employees and applicants for employment. Among the procedures which may be used to select personnel to fill vacant positions are review of work experience, reference checks, and interviews. All appointments and promotions will be effective on a Sunday.

Application Instructions:


Please apply online with your resume, cover letter, and list of three professional work references.

Non-Benefited.

Full-Time. 40 hours.

Hourly Rate $20

Unrestricted funding.


Review of candidates will begin following the application closing date.


Closing date for applications: May 27, 2014

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Educational Technician, National Archives and Records Administration, Boston MA

SALARY RANGE: $20.52 to $26.68 / Per Hour
OPEN PERIOD: Tuesday, May 13, 2014 to Monday, May 26, 2014
SERIES & GRADE: GS-1702-07
POSITION INFORMATION: Intermittent - Permanent
PROMOTION POTENTIAL:07
DUTY LOCATIONS: 1 vacancy in the following location: Boston, MA 
WHO MAY APPLY: United States Citizens

This position is permanent with an intermittent work schedule. On an intermittent work schedule, you will be called in on an "as needed" basis; there is no pre-arranged schedule.

You will serve as an Educational Technician at the John F. Kennedy Library and Museum, located at Columbia Point, Boston, Massachusetts, assisting in the accomplishment of various education and public programs for elementary school audiences.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

DUTIES:

- Assisting the Education Director and staff in the implementation and operation of educational program initiatives at the John F. Kennedy Presidential Library and Museum.


- Communicating with area schools and teachers to facilitate school attendance at programs.

- Developing the special programs as assigned each year and assisting in coordination of these programs.

- Researching educational information and coordinating use of books and materials as handouts.

QUALIFICATIONS REQUIRED:

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GS-07 - Candidates must have had one (1) year of specialized experience equivalent to at least the next lower grade level. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled. 

 

Required specialized experience for this grade level: One year of specialized experience equivalent to the GS-6 level that has included teaching, developing of educational programs and materials, and utilizing information technology applications for elementary school audiences in grades 1 - 6.

 

Please refer to the Office of Personnel Management's, Operating Manual:  Qualifications Standards for General Schedule Positions for further information http://www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp

https://www.usajobs.gov/GetJob/ViewDetails/369809700

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Archivist, Scottish Rite Masonic Museum & Library, Lexington, MA

The Scottish Rite Masonic Museum & Library's Van Gorden-Williams Library & Archives is seeking a full-time archivist. The successful candidate will be self-motivated and forward-thinking with a commitment to access, public service, and preservation.

Reporting to the Manager of Library & Archives, the archivist works under limited supervision with considerable latitude in the use of initiative and independent judgment. He or she is expected to uphold the highest ethical standards of a professional archivist in maintaining, preserving, and providing access to the Museum's archival collection. Although prior subject knowledge of the history of Freemasonry and fraternalism is not required, the successful candidate will be expected to gain subject knowledge on the job, with guidance from the Museum & Library's professional staff.

The archivist is responsible for all aspects of the archives collections. The archives collections are comprised of a number of important collections pertaining to Freemasonry, fraternalism, and American history, as well as the institutional archives of the Supreme Council of the Scottish Rite's Northern Masonic Jurisdiction, which date back to the 18th century; and the institutional archives of the Scottish Rite Masonic Museum & Library, which date back to its founding in 1975.

 

Duties and Responsibilities

Essential duties include, but are not limited to, the following:

·         Arranges, describes, and houses archival materials according to current professional standards, including the creation of finding aids and MARC records

·         Provides archival reference services for in-house staff and external researchers

·         Actively seeks new acquisitions via donation and/or purchase

·         In conjunction with the Executive Director, assists in the development of policies and procedures for the records management program for the Museum and Supreme Council

·         Maintains, updates, and implements record retention schedules for records management program

·         Maintains a thorough and up-to-date understanding of digital file formats, electronic records management, and digital sustainability practice and theory

·         Continues to inventory, prioritize, and catalog archives backlog

·         Assists with the planning, research, and organization of reading room exhibitions

·         Participates in digitization projects

·         Promotes archives collections to academic, Masonic, and other audiences through various outlets, including the Museum & Library's blog and The Northern Light, the membership magazine of the Scottish Rite's Northern Masonic Jurisdiction

·         Staffs reference desk on Saturdays of every other month

·         Recruits and supervises archives interns and volunteers as needed

·         Performs other duties as assigned/required by supervisor

 

Position Requirements

·         Master's Degree in library/information science from an ALA-accredited institution, or graduate degree in archival studies, or graduate degree in a related discipline with equivalent experience in archives

·         Minimum of 5 years professional archives experience, preferably in a museum or academic setting, and including experience with reference, acquisitions, and collections processing

·         Demonstrated knowledge of trends, principles, and practices in archival collections, including issues in electronic/digital archives

·         Enthusiasm for Masonic, fraternal, and American history

·         Strong and broad historical research and analysis skills; excellent attention to detail

·         Sound and effective writing skills

·         Excellent interpersonal and organizational skills evidenced by success working in a collaborative environment

·         Demonstrated commitment to ongoing professional development and growth

·         General knowledge of issues in records management, along with practical experience, or at least one course in records management

·         Strong customer-service orientation and excellent interpersonal skills

·         Strong critical thinking and problem-solving skills

·         Must be team oriented, collaborative, diplomatic, and flexible

·         Ability to regularly lift 40 lb. records storage boxes

Preferred Qualifications

·         Second Master's degree in American history or American studies

·         Subject knowledge of the history of Freemasonry and fraternalism

·         Institutional archives and/or records management experience

·         Familiarity with archival collections management systems or databases, such as ArchivesSpace

·         Knowledge of archival metadata schemas and standards, EAD, DACS

·         Familiarity with Mimsy XG collection management software

·         Reading knowledge of French

 

Work schedule

Position requires working Saturdays every other month: Tuesday - Saturday, 8:30-4:30

Alternating month schedule is Monday-Friday,  8:30-4:30

 

Salary & benefits

$40,000 to $42,000 per year.  Benefits include Medical & Dental health plan, paid vacation, and 401K plan.

 

About the Van Gorden-Williams Library and Archives

The Van Gorden-Williams Library and Archives is one of the premiere repositories in the United States for the study of Freemasonry and fraternalism and is one of six major Masonic libraries in the United States. It is a department within the Scottish Rite Masonic Museum & Library, an American history museum founded and supported by Scottish Rite Freemasons in the Northern Masonic Jurisdiction. The Van Gorden-Williams Library and Archives' collections reflect the Museum's scope of Freemasonry, fraternalism, and American history and supports research on the Museum's object collections, as well as the exhibitions the Museum has displayed through its nearly 40 year history.

The Archives collection, consisting of more than 2,000 cubic feet of material, is comprised of numerous collections including Masonic and fraternal regalia catalogs dating from the late 19th century, a collection of thousands of Masonic and fraternal postcards, a large collection of Masonic and fraternal membership certificates, hundreds of Masonic ritual manuscripts dating back to the 18th century, minute and ledger books of various other fraternal groups, the Galford Collection of  WWI and WWII posters, the Uys Family Collection of material pertaining to teenage hoboes in America, and the G. Edward Elwell, Jr. Collection of autographs.

Additionally, the Grand Lodge of Masons in Massachusetts has placed over 11,000 objects and documents on extended loan at the Museum as part of a joint project to catalog, preserve, and make accessible this collection. Among the archival items are approximately 200 18th-century letters, 200 photographs, and 900 Masonic certificates.

 

To apply, please send cover letter and resume to:

 

Richard V. Travis

Executive Director

Scottish Rite Masonic Museum & Library

33 Marrett Rd.

Lexington MA, 02421-5703

rtravis@monh.org

 

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Records Management and Registrar / Curatorial Manager, The First Church of Christ, Scientist I The Christian Science Publishing Society, Boston MA

SUMMARY

Develops and implements the records management program for The First Church of Christ, Scientist, and The Christian Science Publishing Society. Receives, documents, and cares for donations into the collections of The Mother Church. Defines policies and procedures for the management of Church collections and artifacts.


ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Coordinate and direct the records management program - 50%

  • Analyze records and record-keeping systems throughout the Organization and provide evaluations, plans, and remedies as required.
  • Manage legacy and archival records retrospective processing, analyses, and reappraisal.
  • Manage a wide variety of records management projects and work assignments
  • Manage the proper transfer, processing, retrieval, and storage of records.
  • Manage the organization's vital records program.
  • Coordinate the authorized destruction of records.
  • Develop long-term plans relating to Church collections, inactive records storage, publications, multimedia, electronic records, and archival records.
  • Provide associated reports, plans, and statistics to Senior Management.

2. Manage, document, and store donations accepted into the collections of The Mother Church - 50%

  • Develop and regularly review policies and procedures related to the collections of The Mother Church. Work with the curatorial staff of The Mary Baker Eddy Library regarding collections documentation, storage, and policies.
  • Regularly review inventories and controls of the artifact collection in the Organizational Archives of The Mother Church, ensuring that items are properly maintained, stored, and catalogued.
  • Identify conservation issues within the collection, and report on potential solutions to management.
  • Advise other departments and branch churches on conservation and collections management issues.
  • Work with Site Services to coordinate and consider ownership and placement of Church collections (e.g. artifacts, paintings, replicas, and furniture) and develop guidelines for collection classification.
  • Coordinate and arrange for the binding of archival copies of Christian Science Periodicals (Journal, Sentinel, Quarterly and Herald)
  • Record the accessioning and de-accessioning of records and artifacts from donors


STAFF MANAGEMENT AND JOB CONTACTS

Reporting Relationships
Supervision: Reports to the Manager of the Office of Records Management, Audit and Compliance

Regular Contacts

Works directly with organizational departments, and personnel at all levels throughout the Church center who have record materials; with Senior Management via the RMC and RMC Subcommittees; with Christian Science Journal Directory Services; with the MBEL on acquisitions and acquisition policies.

JOB REQUIREMENTS

Education/Experience

Master's degree in Library Science, history or fine arts or similar subject, and 5 or more years of experience in records management, artifact registration, classification, coding, and authentication procedures. Project management experience, professional certifications (e.g., ARMA, NEMA), and work experience across a broad range of records management, curatorial, and archival projects are highly desirable.

Knowledge/Skills

Strong working knowledge of curatorial, archival and records management theory, practice, and policies. Must have solid analytical and project management skills and be able to utilize and understand records management software. Must have knowledge of pertinent records management law and regulations. Must be able to write manuals, instructions, and guidelines. Must be able to develop policies and programs. Must be able to communicate with precision and clarity in both written and verbal forms. Must be able to maintain confidentiality and work as a team player.


Technology Skills

Strong knowledge of records management software, and a high degree of skill in database entry, searching, and reporting. Can assist or lead others in use of the database, including electronic records-keeping processes and handling, query and report generation, research and reference skills, ability to develop and maintain classification systems (including coding and data entry criteria, file plans and naming conventions). Overall, a broad knowledge of technologies applicable to records management, archives, and libraries.

Work Environment
This position regularly works in an office environment.

Physical Requirements
The incumbent must be able to lift 30 to 40 pound boxes, climb stairs and ladders, and handle the physical requirements of moving materials within repository areas.

Christian Science Information
Mother Church membership is preferred.

To apply: https://www4.recruitingcenter.net/Clients/tfccs/PublicJobs/controller.cfm?jbaction=JobProfile&Job_Id=10456&esid=az

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Records Manager, Frontline, WGBH, Boston MA

PBS's flagship public affairs series FRONTLINE -- the longest-running investigative documentary series on American television -- is expanding to a year-round broadcast schedule, with more long-form documentaries, more web-exclusive reports, and new magazine-format programs that fully explore and illuminate the critical issues of our times. Hailed upon its debut as "the last best hope for broadcast documentaries," FRONTLINE has earned every major award in broadcast journalism. In 1995, the series pioneered one of the earliest websites for television; and today, pbs.org/frontline remains one of PBS's most popular general-audience sites with 104 full-length documentaries available for viewing online.

Position Overview
The award-winning PBS documentary journalism program FRONTLINE seeks an experienced information professional for the role of Records Manager. Working as a member of the FRONTLINE administrative team, the Records Manager oversees all archival documentation generated during program production, processes audiovisual collections, and tracks the hiring and compensation of all program talent.

Key Job Functions

- Audiovisual processing: Arrange and describe collections of analog and born-digital audiovisual materials according to internal library standards and industry best practices.
- Database management: Collect descriptive databases generated during program production and enhance existing metadata to meet internal library and legal standards.
- Outreach and education: Create and maintain strong working relationships with filmmakers and production companies, guiding them through the process of documenting their audiovisual materials and acting as an expert resource on metadata standards.
- Reference and research: Respond to inquiries from filmmakers seeking archived audiovisual materials.
- Talent tracking and management: Generate and document all necessary paperwork to hire and compensate program writers, musicians, and other talent. Draft and submit all union talent agreements, including WGA, AFTRA, AFM, and composer contracts, as well as all cover letters and related correspondence. Process all talent payments.
- Collaboration: Work closely with administrative, editorial, post-production, legal, and media library teams to contribute to successful FRONTLINE programming.

Skills Required
- Knowledge of archival best practices, including arrangement, description, and preservation.
- Experience working with audiovisual and born-digital collections.
- Familiarity with database management software, preferably FileMaker Pro, as well as Microsoft Office products. Familiarity with Workday a plus.
- Strong attention to detail and organization.
- Knowledge of metadata standards, preferably PBCore.
- Excellent time management skills and the ability to meet deadlines in a fast-paced environment.
- Basic understanding of media copyright law.
- Discretion and a sense of responsibility with confidential information.
- Interest in documentary journalism and public broadcasting.
- Ability to work independently and as part of a team.
- Excellent oral and written communication skills.
- Personable and service-oriented.

Preferred Skills

- Pursuing or in possession of master's degree in library science.
- Coursework completed in areas of records management, metadata, database management, and audiovisual collections.
- At least one year working in a records management role.
- Experience working within a production company.
- Understanding of talent unions.
- Experience working in a customer service capacity.

Educational Requirements
Bachelor's degree in related field.

WGBH's employment site is http://www.wgbh.org/about/employmentopportunities.cfm, and anyone interested in applying should look for Job Req # P-01522 and apply through the site. 

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Head of Technical Services and University Archives, Westfield State University, Westfield MA

Westfield State University seeks an energetic and forward-looking librarian to lead the library's Technical Services and Archives functions. This is a full-time, 12-month tenure track position responsible for managing Ely Library's Technical Services Department and planning for and overseeing the University Archives. This position reports to the Library Director. Noted for its strong sense of community and student support, Westfield State University is a Carnegie Master's Colleges and Universities institution with 5,675 students on a highly residential campus with growing hybrid and online programs. Located in the heart of campus, the Library was renovated in 2012 and migrated to OCLC's WorldShare Management Services in 2013.

 

Technical Services Responsibilities

 

The Ely Library Technical Services Department has two full-time support staff, one working full time in acquisitions/cataloging and the other spending about 80% of time in University Archives projects and reference and 20% in Technical Services.  Technical Services tasks include ordering and processing of library materials, repair of print materials and preparation of print monographs for rebinding.  Student assistant time is used to help with archives projects and processes new acquisitions. 

 

·         Supervise and train staff in WMS procedures and changes;

·         Improve acquisitions and cataloging workflows as needed;

·         Monitor staff efficiency;

·         Assure the integrity of the library's online catalog;

·         Maintain Technical Services statistics;

·         Work collegially with other librarians

 

University Archives Responsibilities

 

The University Archives collects, preserves, and provides access to items related to the rich history of Westfield State University since it's establishment in the 1830's.

 

·         Plan for and oversee the long-term collection, preservation, and digitization of materials that document the history of Westfield State University;

·         Plan for and oversee the production of metadata to assure accessibility to the University Archives in digital formats for research purposes;

·         Work with units from across the institution;

·         Supervise support personnel in accomplishing archival projects;

·         Communicate verbally and in writing with those involved in campus digitization projects (e.g. institutional repository);

·         Collaborate with archives staff from the Commonwealth of Massachusetts, Boston Public Library, and other colleges and universities on shared projects and issues;

·         Assist the Director in updating emergency planning and disaster recovery plans and procedures.

 

Other Responsibilities

 

·         Act as library liaison to assigned academic departments, updating subject LibGuides, and performing collection development tasks in those subject areas;

·         Serve at the Reference Desk as time permits or as needed for backup;

·         Participate in service to the University through committee and other work;

·         Contribute to local, regional, state and/or national organizations related to academic librarianship.

·         Remain knowledgeable and current in assigned areas of responsibility through ongoing professional development.

 

Qualifications

 

Required:

·         Master's Degree from an ALA accredited library school;

·         Three years cataloging/metadata experience including original cataloging;

·         Working knowledge of OCLC and integrated library system(s);

·         In-depth knowledge of MARC standards;

·         Knowledge of metadata standards for materials in various formats;

·         Experience supervising support staff in an academic library;

·         Experience working with the acquisitions module of an ILS;

·         Demonstrated familiarity with current trends and developments in cataloging and metadata;

·         Evidence of excellent interpersonal communication skills.

 

 

Preferred:

·         Second Master's Degree;

·         Experience teaching information literacy skills

·         Working knowledge of WorldCat Management Services or other cloud-based integrated library system;

·         Record of service to library and/or academic communities;

·         Knowledge of archival description, digitization, and preservation methods.

 

For more information, please visit http://westfield.interviewexchange.com/.

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College Archivist/Special Collections Librarian, Williams College Libraries, Williamstown MA

Williams College Libraries seeks a creative, innovative, and energetic individual for the position of College Archivist/Special Collections Librarian. Reporting to the College Librarian, the College Archivist/Special Collections Librarian is a member of the library's leadership team and oversees all operations of Williams College Archives and Special Collections. This position is responsible for developing and implementing short and long range departmental goals and programming, working with administrators, faculty, college staff and students on projects involving College records, College history, and the Archives. S/he directs the department's collection development activities, oversees reference and research services and outreach activities for the archival and special collections, and collaborates with colleagues on library-wide services and initiatives. This is a full-time, 12 month administrative staff position.

The opening of the new Sawyer Library in 2014 offers exciting and unique opportunities for the College Archives and Special Collections which will share space and functions with the Chapin Library of Rare Books. In this new environment, the College Archivist will collaborate with colleagues to successfully integrate public services in support of the research and curricular needs of Williams College faculty, students and guest researchers.

For full job description and to apply

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Librarian, Archivist, Beinecke Rare Book and Manuscript Library, Yale University, New Haven CT

Job Title:  Librarian, Archivist

Yale University, Beinecke Rare Book and Manuscript Library

New Haven, CT

Rank:  Processing Archivist (Librarian 1-2)

Requisition:  25107BR

www.yale.edu/jobs

 

Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut.  Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.

Position Focus:

Under the supervision of the Head of Processing in the Manuscript Unit of the Beinecke Library, processes and catalogs archival and manuscript material, in the fields of American and modern European literature, history, and the humanities from the eighteenth through the twenty-first centuries. Prepares finding aids according to established local practice, including encoding in EAD. Performs original cataloging in the MARC format for the library's online catalog. Plans, directs, and reviews work of processing assistants and student assistants. Assists in the preservation assessment of collections and in the selection of materials for conservation treatment. Assists in the ongoing development of the unit's processing and cataloging procedures for archival collections. Completes special projects as assigned. Participates in Library-wide planning and committee activities, and is expected to be active professionally.

The Manuscript Unit is a division of Technical Services. The Manuscript Unit supports the Beinecke Library's robust acquisition program and is responsible for the accessioning, processing, and cataloging of Beinecke's manuscript collections. The manuscript collections range from papyrus and medieval manuscripts to twenty-first century literary archives. In addition to literary and historical manuscripts, formats include photography and artwork, audio and moving image recordings, digital files, and music.

The Beinecke Rare Book and Manuscript Library is Yale's principal repository for literary archives, early manuscripts, and rare books. Its collections are internationally known and heavily used by scholars. In addition to distinguished general collections, the library houses outstanding special collections devoted to British literary and historical manuscripts, American literature, German literature, and Western Americana.  For further information about the Beinecke Library, please consult the library's web site at:  http://www.library.yale.edu/beinecke.

 

Required Education, Skills and Experience:

  • Master's degree from an ALA-accredited library school or equivalent accredited degree, or a post-graduate degree in museum studies or a related discipline in the humanities or social sciences, and up to two years of related experience.  Formal training in archival theory and practice. Demonstrated knowledge of archival theory and practice may be substituted for formal training.
  • Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials.
  • Demonstrated knowledge of archival and library management systems.
  • Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections.
  • Strong knowledge of American or modern European history or literature, and broad knowledge in the humanities, as demonstrated through academic degrees, training or experience.    Good reading knowledge of at least one modern European language.Demonstrated ability to process or catalog manuscript and archival collections.
  • Preferred: Experience processing literary manuscripts and archival collections. Experience processing and cataloging visual materials, especially photographs. Graduate-level training in American or European history or literature.

The University and the Library

The Yale University Library, as one of the world's leading research libraries, collects, organizes, preserves, and provides access to and services for a rich and unique record of human thought and creativity. It fosters intellectual growth and supports the teaching and research missions of Yale University and scholarly communities worldwide. A distinctive strength is its rich spectrum of resources, including around 12.8 million volumes and information in all media, ranging from ancient papyri to early printed books to electronic databases. The Library is engaging in numerous projects to expand access to its physical and digital collections. Housed in eighteen buildings including the Sterling Memorial Library, the Beinecke Rare Book and Manuscript Library, and the Bass Library, it employs a dynamic and diverse staff of approximately five hundred who offer innovative and flexible services to library readers.  For additional information on the Yale University Library, please visit the Library's web site at www.library.yale.edu.

 

Salary and Benefits:

We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

 

How to apply:  Review of applications will begin immediately and will continue until the position is filled.  For the full job description and to apply online, please go to http://www.yale.edu/jobs.  Please include a cover letter along with your resume.  The STARS requisition ID for this position is 25107BR.  

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression.

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Architectural Archivist, Safdie Architects, Somerville MA

Safdie Architects currently has an opening for an architectural archivist to assume oversight and responsibility for the Safdie Archive at McGill University, with a primary focus on preparing project materials for shipment to and inclusion in the archive.

 

The Safdie Archive is one of the most extensive individual collections of architectural documentation.  Containing drawings, models and other design materials, as well as an online inventory or hypermedia archive, the collection has been housed at McGill University in Montreal since 1990. The selected candidate will take organizational leadership of existing project-related materials at the Safdie Architects' office and act as primary liaison with staff at McGill to preserve and expand the archive.

 

Responsibilities

  • Working with Moshe Safdie and the architectural staff, determine significance of source material.
  • Organize, catalogue, and transfer materials to McGill and other archival locations, including assignment of copyright and assessed values.
  • Manage the processing and preservation of original sketches and models.
  • Maintain other electronic material organization, including video, film, publications and articles.
  • Suggest best practices for digital archiving of CAD files, audio-visual material, and emails.
  • Oversee materials for exhibit and lending, as appropriate.
  • Work with the communications and marketing staff on special projects.

 

Qualifications

Preference given to candidates with:

  • Advanced degree(s) in library science, architecture, art history, or equivalent degree or equivalent professional experience 
  • Strong knowledge of archival standards, digital standards, and collections management
  • Understanding of the design and built environment
  • Excellent interpersonal skills and ability to work both independently and as part of a team
  • Excellent communication, attention to detail, organizational, and project management skills

 

Compensation

  • Equal opportunity employer
  • Full-time position, with competitive salary and benefits
  • Candidates must be authorized to work in the US

 

Resumes to:       employment@msafdie.com.  No phone calls please.

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Schlesinger Library Digital Archivist/Librarian, Schlesinger Library, Harvard University, Cambridge MA

The Schlesinger Library on the History of Women in America invites applications for the position of Digital Archivist/Librarian. Joining with the Library's Librarian/Archivist for Digital Initiatives, the successful candidate will contribute to shaping the future of digital collections and services at the Schlesinger Library. The Digital Archivist will combine archival and management capability with extensive knowledge and advanced skills in library/archival technologies and programming.

Summary:

Reporting to the Executive Director, the Digital Archivist has shared responsibility for technical program management, digitization, and digital forensics, including but not limited to planning and oversight of digital programs and workflows, the enabling of data integration across local and external data sources. Acts as liaison to library departments and participates in work groups to improve programs and services. Maintains budgets, statistics, and writes reports for internal and external sources, works efficiently and with follow-through, in a fast-paced, scholarly, research-library environment.

Essential Duties and Responsibilities:

  • Provides leadership and expertise for programs, particularly the description and arrangement of electronic records and the development of policies and procedures in collaboration with manuscript catalogers to institute across the Library. 
  • Processes electronic records. 
  • With the Schlesinger Library's Librarian/Archivist for Digital Initiatives, co-manages the on-going maintenance of the Library's digital resources, including tasks related to imaging, storing, reviewing, and delivery of the collections in an online environment, including archived Web content. 
  • Contributes to the Library's on-going transition from analog to digital holdings 
  • Collaborates with appropriate Schlesinger Library staff and with other Harvard Library staff in managing digital library materials within the relevant Library-wide discovery, preservation, storage, and delivery systems. 
  • Collaborates with librarians, archivists, and staff to increase access to digital collections. 
  • Writes annual reports; prepares budgets; collects and organizes statistics about the Library's digital programs and services 
  • Participates in any number of project based teams. 
  • Participates in the formulation, writing, and implementation of grants. 
  • May chair and participate on committees such as social media, exhibit, etc.

Basic Qualifications:

  • MLS/MLIS from an ALA accredited college or university with a concentration in Archives. 
  • Four years experience post-MLS experience in special collections / significant experience with digital projects and electronic records. 
  • Demonstrated processing experience in an archives / special collections setting. 
  • Attention to detail. 
  • Demonstrated experience with technology-focused project management. 
  • Solid organizational skills with the ability to complete projects on budget/deadline. 
  • Strong technology background. 
  • Demonstrated experience with HTML, CSS, and/or JavaScript. 
  • Strong decision-making skills with the ability to creatively solve problems. 
  • Ability to work well in teams and to be collegial. 
  • Excellent oral and written communication skills.

Additional Qualifications:

  • Experience working with Drupal and Omeka content-management systems, including enhancing user interface themes, developing modules, customizing Drupal/Omeka configurations, and identifying hosting and server options. 
  • Experience with databases and writing SQL queries. 
  • Knowledge of programming (PHP, Perl, Python). 
  • Knowledge of Windows and Unix server management and maintenance.

To apply: https://jobs.brassring.com/tgwebhost/jobdetails.aspx?jobId=1015998&PartnerId=25240&SiteId=5341&type=mail&JobReqLang=1&recordstart=1&JobSiteId=5341&JobSiteInfo=1015998_5341&gqid=0

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Head of Archives, Qatar National Library, Doha, Qatar

This senior position will be responsible for a program of management, acquisition, appraisal, description, exhibition, access to, and preservation of the archival records of the Qatar Foundation, including privately donated and institutional records. The position will also manage a program of conservation and preservation of library materials throughout the library.  As part of the Special Collections and Archives Team, the position will assist the Associate Director for Special Collections and Archives to develop strategic objectives for the department.  This position may also act in the absence of the Associate Director for Special Collections & Archives. Regularly scheduled evening and weekend work may be required.

Key Result Areas:

  • Leads the Qatar Foundation Archives' ongoing development and implementation of standards, best practices, and procedures for the stewardship of archival material.
  • Liaise with Qatar Foundation Records Management processes to ensure that the permanent historically, culturally and operationally important records are transferred to the QF Archives.
  • Responsible for the technical appraisal, capture/transfer, accessioning, storage, conservation, preservation and servicing of archival material.
  • Manages a program of conservation and preservation of materials through the library, including archival materials and special collection such as manuscripts, maps, books, etc.
  • Manages the Archives' on-line holdings systems, serves as author for the Archives' section of the QNL website and contributor to the QNL Facebook and other social media initiatives.
  • Recommends, determines and implements workflows and best practices for the arrangement and description and discovery of collections.
  • Develops and implements access procedures for requesting material and provides access to these materials.
  • Recommends and implements digitization activities.
  • Develops and implements an exhibition and lifelong learning program.
  • Assists and recommends departmental budgets and priorities and goals.
  • Recommend, lead, supervise, and evaluate the departmental staff, Graduate Trainees, and Interns. Provide certified coaching and mentoring to QNDP Trainees, Graduate Trainees, and master's degree candidates throughout the career development plan process. 
  • Contributes to the archival field in areas of specialization through service, research, writing, outreach, presentations, and/or teaching.
  • Serve on designated committees throughout the library.
  • Keep abreast of developments, trends and issues in all areas of responsibilities.
  • Familiarize, understand and implement QF health, safety, and environment policy, procedures, legal regulations and objectives applicable to areas of responsibility. Ensures coordination with HSE department in implementing, monitoring and reviewing of HSE performance to ensure work under his/her control is performed in a safe, healthy and environmentally sound manner.
  • This position includes, but is not limited to, other duties as required and defined by the scope, purpose, and spirit of the institution and are not always indicative of the title and grade of the position.

The incumbent will be located in the Qatar National Library, with substantial interaction with faculty, researchers, educators, students and the general public from multi - cultural backgrounds. The incumbent must abide by QF and QNL rules and regulations. He/she may be required to walk around the library to assist users.

Communications and Working Relationships:

  • Head, Special Collections and Archives - on work progress, assignment and feedback
  • Supervises the Senior Conservation Librarian the Conservation Technician.
  • Special Collections and Public Services staff - on coordination of section work processes, exhibitions, school visits, etc.
  • Library Information Technology staff - on hardware, software, website, connectivity and technology issues, needs and planning, digitization
  • Technical Services staff - for fund accounting, acquisitions and cataloguing issues
  • Administration and Planning staff - for communications and financial reporting issues
  • Library partners/stakeholders - on integration of information literacy skills, collection needs
  • Faculty, researchers, students and general public - on user needs.

This is a professional position which requires expertise and knowledge in a wide range of subjects and professional interests gained through academic studies and experience.  

This job works within broad procedures and practices that have clear precedents with operational guidance being readily available if needed. It is subject to managerial control and review of results upon completion.

Knowledge, Skills & Experience:

  • Master of Archival Studies or a Masters degree in Library or Information Science accredited by the American Library Association or foreign equivalent with significant archival experience. 
  • 3 years of progressively responsible experience in Archival activities.
  • Strong interpersonal, communication and presentation skills in both oral and written English. Arabic language skills will be an asset.
  • Good interpersonal skills and the ability to work effectively both independently and within a team.

 

 

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Curator, Rare Books and Manuscripts, Center for the History of Medicine and Public Health, New York Academy of Medicine, New York NY

Title

Curator, Rare Books and Manuscripts

Division

CENTER FOR THE HISTORY OF MEDICINE AND PUBLIC HEALTH 

Mission

The New York Academy of Medicine advances the health of people in cities. An independent organization since 1847, NYAM addresses the health challenges facing the world's urban populations through interdisciplinary approaches to policy leadership, education, community engagement and innovative research.

Drawing on the expertise of diverse partners worldwide and more than 2,000 elected Fellows from across the professions, our current priorities are

  • To create environments in cities that support healthy aging
  • To strengthen systems that prevent disease and promote the public's health
  • To implement interventions that eliminate health disparities

Summary and Description

The NYAM Center for the History of Medicine and Public Health is looking for an experienced, innovative and energetic curator. The curator will be a key member of the Center team, and will work closely with colleagues in the acquisition, intellectual management, and use of the rare book collections and develop physical and online exhibitions, web resources, programming, and events in the history of medicine, public health, and the book. The curator will also take a leading role in establishing the Center's activities and profile within the scholarly community and broader public audiences. This position is an outstanding opportunity for a proactive individual working with a world-class collection in the history of medicine and public health, at a leading institution in New York City, found at the top of the "Museum Mile" along Fifth Avenue .

Duties and Responsibilities


•    Take responsibility for intellectual  management of the rare book and manuscript collections and collaborate with the conservation staff to ensure the physical well-being of the collections
•    Participate in the planning and implementation of digitization programs
•    Create exhibitions (both online and physical) independently and in partnership with NYAM colleagues and Fellows, and with other institutions
•    Develop the rare book collections through purchase and gift 
•    Work with colleagues to develop public programming and events
•    Contribute to user services activities as required, including reference work, bibliographic instruction and outreach activities
•    Respond to loan requests from other organizations 
•    Collaborate with colleagues in the original and copy cataloguing of rare books
•    Work with colleagues to identify and prepare grant proposals 
•    Participate in fund-raising and donor cultivation activities 
•    Maintain a presence in relevant professional academic and library organizations

Qualifications

Essential
•    Three to five years work experience in rare books and special collections.
•    Reading knowledge of Latin is essential, with one or more additional European languages (preferably French or German) highly desirable.
•    Excellent communication skills and the ability to present (in oral and written form) to audiences at a variety of levels, including scholars, students, and the public.
•    High level computer and web skills.
•    Knowledge of book collecting and the antiquarian book trade.
•    Physical ability to undertake collection management duties such as movement of books and materials weighing up to 30 lbs.

Desirable

•    Experience planning, preparing, and mounting physical or online exhibitions.
•    Acquaintance with conservation and preservation theory and practice.
•    Familiarity with national standards for administering collections of rare books and manuscripts.
•    Knowledge of AACR2(rev.) or RDA, the MARC 21 format, DCRB, and rare book cataloging principles.
•    Experience in donor relations and fund-raising.
•    Teaching or presentation and outreach experience.

Experience

MLS from an ALA-accredited institution with experience in a rare book and manuscript library and relevant subject knowledge and/or advanced degree in the humanities, with an emphasis in history, especially the history of medicine, history of science, or history of the book, with expertise reflecting the strengths of the NYAM collection. The ideal candidate will have both library credentials and a background in the history of medicine or the book.

To Apply

Please email a résumé and cover letter with the names of three references to hr@nyam.org.  Please include "Curator, Center for the History of Medicine and Public Health" in subject line.

For more information, visit our website: www.nyam.org.

Archive Positions | Professional Jobs Outside of New England | Special Positions | leave a comment


Assistant University Archivist and Special Collections Librarian, Adelphi University, Garden City NY

University Archives and Special Collections (UASC) is comprised of two distinct collections--the official archives of the University, in multiple formats, and some 30 distinctive special collections in a variety of different subjects.

Reporting to the Dean of Libraries through the University Archivist and Special Collections Librarian, the Assistant University Archivist and Special Collections Librarian is responsible for a wide range of departmental activities and participates in other commonly shared responsibilities of the Library Faculty.


Primary Responsibilities:

  • Participate in all aspects of processing archival materials in all formats, including digital formats (and including surveying, appraising, acquiring, accessioning, arranging, preserving, and describing records).
  • Develop and manage digitization projects (including the Archives and Special Collections Digital Library), including the identification of possible potential third party vendors.
  • Develop and maintain websites for Archives and Special Collections.
  • Create web-based finding aids.
  • Assist in the selection and processing of Special Collections materials.
  • Respond to reference and research inquiries.
  • Assist in the development of programs and exhibits that promote the objectives and contribute to the vision and mission of the library and University.
  • Assist in training and supervising part-time staff and student employees.
  • Assists in promoting the use of primary resources within University courses and research


Other Responsibilities:
Collection development and liaison responsibilities for one or more schools or departments. Participation in the Libraries' information literacy program. Provision of services at Swirbul Library's main reference desk including evenings and weekends. Service on University and Library committees. Participation in professional associations and activities. Participation in scholarly activities including research and publishing required for reappointment and tenure.


QUALIFICATIONS: This is a tenure-track library faculty position. Applicants must hold a master's degree from an ALA accredited school of library/ information science, preferably with a concentration in archives or some advanced training in archives, manuscripts, and special collections. A second post-baccalaureate degree or similar proof of advanced study is required for tenure. The successful candidate will also be expected to possess: (a) experience in an archives or special collections environment, (b) knowledge of archival principles and practices, (c) appropriate technical skills and knowledge including current metadata schemes and standards, (d) excellent communication and interpersonal skills, (e) the ability to work effectively in a collegial environment, (f) evidence of ability to meet criteria for promotion and tenure. Other desirable qualifications include: (a) experience with digitization projects, archival database management systems (ContentDM and Archivist's Toolkit) and website construction, (b) experience with records retention policies and schedules, preservation techniques, exhibits, and writing grant proposals (c) familiarity with basic preservation and conservation standards for archival and rare books collections


UNIVERSITY AND LIBRARY PROFILE: Adelphi University, chartered in 1896, was the first institution of higher education for liberal arts and sciences on Long Island. The Libraries serve the University's 8,400 students who are enrolled on the main Garden City campus and locations in Manhattan, Hudson Valley, and Hauppauge. For more information visit http://www.adelphi.edu and http://libraries.adelphi.edu/special/.


SALARY AND BENEFITS: Salary is competitive and dependent upon qualifications and experience. 195 day work year and 5 off-campus research release days as per the Collective Bargaining Agreement. Excellent benefits, including TIAA/CREF and alternative 403(b) retirement plans.


Position available immediately. Screening of applications will begin on April 2014 but will be accepted until the position is filled. Please apply online with a letter of interest, current CV, and contact information for three references.

URL: http://ch.tbe.taleo.net/CH01/ats/careers/requisition.jsp?org=ADELPHI&cws=3&rid=1308

  • Position Reports To: Dean of University Libraries
  • Location: Garden City, NY
  • Starts On: Sept. 1, 2014, 8 a.m.

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Archivist, Felix Gonzalez-Torres Foundation, New York NY

Application Deadline: May 1

Description
The Felix Gonzalez-Torres Foundation is seeking a highly motivated, detail oriented, proactive and extremely organized individual for the position of Archivist.

The Archivist will conduct a comprehensive evaluation/assessment of the status and various locations of the Felix Gonzalez-Torres Foundation's archival records and holdings, and advise on how to best consolidate and preserve its archives while making them accessible to Foundation staff and researchers alike. The Felix Gonzalez-Torres Foundation's archives include exhibition and fabrication information, ephemera, manifestation samples and an extensive library. The Archivist will edit, preserve, and update the archives, and will assist in implementing long term storage for them. The Archivist will also be responsible for maintaining up to date records on the Foundation's holdings of archival materials and processing and incorporating new materials into the archives as they are received.

In addition, the Archivist will be tasked with synthesizing information included in the archive; including recording connections between the archive and the artist's body of work, and creating conceptually rigorous records around specific types of materials.
30-35 hours per week, potential for growth to full time.

Qualifications:
• Advanced degree in Library Science or equivalent
• Formal training and/or experience with archival processing and preservation, and theories and procedure in archives
• Advanced proficiency in Microsoft Office suite and Windows operating systems
• Knowledge of systems and software needed to manage and process archives and manuscript collections, create electronic finding aids, and digitize and make collections accessible digitally
• Knowledge of Filemaker Pro database systems and programming strongly preferred
• Knowledge of Adobe Photoshop and Adobe InDesign strongly preferred

Other Qualifications:
• Must be confident in knowledge of archival best practices
• Ability to safeguard confidential information and perform with a high level of discretion, professionalism, and integrity
• Excellent planning and organizational skills
• Ability to lift heavy boxes of documents


Application Instructions
To apply, please send cover letter, resume and references to info@felixgonzalez-torresfoundation.org. No phone calls, please. Intended start date: May 2014. Please note that due to the volume of applicants, we may only contact those individuals who are being actively considered for the position.

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Project Director and Audiovisual Conservator, University of North Carolina at Chapel Hill, Chapel Hill NC

POSITION:      Project Director and Audiovisual Conservator (**At Will Appointment**)

AVAILABLE:    August 1, 2014

The University of North Carolina seeks an energetic and collegial Audiovisual Conservator to serve as Project Director for a one year grant (with the possibility of renewal) exploring and planning workflow and large-scale digitization for preservation of and access to sound and moving-image materials from the Southern Folklife Collection (http://www2.lib.unc.edu/wilson/sfc/) in the Louis Round Wilson Special Collections Library (http://www2.lib.unc.edu/wilson/).

The Project Director will provide overall leadership for the project; perform analysis of existing workflows and document functional requirements for new workflows; and lead in the research and planning for an integrated workflow and systems to support the large-scale digitization, description, discovery, access, and preservation of sound and moving image collections.  The Project Director will coordinate work across library departments and functional units and with other stakeholders such as outside consultants.

Under the supervision of the Southern Folklife Collection (SFC) Curator and in consultation with the Head of Special Collections Conservation, the Project Director/Audiovisual Conservator will survey SFC collections for conservation and access needs and set priorities for conservation and digitization. The position will also include: overseeing of the cleaning, repair, and rehousing of physical media; working with the Library's audiovisual digitization engineers; supervising a graduate research assistant; and participating in report writing with the co-Principal Investigators.

The Southern Folklife Collection is one of the nation's foremost archival resources for the study of American folk music and popular culture. SFC holdings extensively document all forms of southern musical and oral traditions across the entire spectrum of individual and community expressive arts, as well as mainstream media production. We do this to advance the study and public recognition of these art forms, and support the educational, research and service missions of the University of North Carolina at Chapel Hill.

QUALIFICATIONS

Required: ALA-accredited master's degree in library or information science or MA in sound or moving-image preservation. One year direct work experience with audiovisual collections and demonstrated experience managing projects. Demonstrated knowledge of legacy audio and moving image media and a broad understanding of archival activities in an academic research library. Ability to work both independently and collaboratively. Excellent oral and written communication and interpersonal skills. Working knowledge of current and emerging trends in the preservation of audiovisual materials.

Preferred: A minimum of two years direct work experience in the conservation of audiovisual materials. Experience managing projects that involved coordinating the work of multiple teams. Experience with cataloguing and/or archival processing, and familiarity with audiovisual copyright issues. Demonstrated ability to work with media editing software, such as Pro Tools, WaveLab, Final Cut Pro, and Avid.

The University and The Libraries

The University of North Carolina at Chapel Hill is the country's oldest state university. UNC Chapel Hill has an enrollment of approximately 29,000 students, employs more than 3,500 members of the faculty, and offers 69 doctoral degrees as well as professional degrees in dentistry, medicine, pharmacy and law. The UNC Health Sciences Library is a recognized leader within the Association of Academic Health Science Libraries.  University Library collections include over 6.5 million volumes. The Library is a member of the Association of Research Libraries and the Center for Research Libraries. Together with the libraries at Duke University, North Carolina Central University, and North Carolina State University, the members of the Triangle Research Libraries Network (TRLN) provide services and collections to their students, faculty, and staff in support of the education, research, and service missions of the universities.

The University Library invests proudly in its employees, strives to create a diverse environment of respect and collaboration, and encourages vision and innovation.

The Region

The Triangle region is one of the most desirable places to live and work in North America and offers its residents a wide array of recreational, cultural, and intellectual activities. The mountains or the seashore are less than half day's drive from Chapel Hill.

The University of North Carolina is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff.

Salary and Benefits

This is an At Will Appointment, contingent upon the availability of funding.  Salary is commensurate with qualifications and experience. Standard state benefits of annual leave, sick leave, and State or optional retirement plan.

Deadline for Application

Review of applications will begin on May 15, 2014.  Applications will be accepted until the position is filled, but preference will be given to applications received by the begin review date.

To Apply

Please visit http://unc.peopleadmin.com/postings/41759 and complete the online application. Please include a letter of application, a resume and the name, mailing address, email address, and telephone number of three professional references, one of whom must be a current supervisor.  Additionally, please indicate in your cover letter where you first learned of this position.

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