Recently in Archive Positions

Integrated Social Sciences Librarian, University of Washington, Seattle WA

TITLE:             Integrated Social Sciences Librarian


LOCATION:    Reference and Research Services



Serving three campuses, the University of Washington Libraries is one of the largest and most innovative libraries in North America with collections exceeding 8 million volumes, over 500,000 electronic books, more than 120,000 currently received journal titles, as well as millions of scholarly resources in other formats. Beyond the strength of local collections and digital resources, the Libraries is recognized for its excellent service, innovative learning and research spaces, faculty partnerships, global reach, extensive assessment efforts and  diverse award-winning staff. The Libraries plays a significant leadership role regionally as a member in the groundbreaking Orbis Cascade Alliance and throughout the profession as evidenced by the number of its staff selected for competitive leadership programs and honored by professional association lifetime achievement awards.



The Integrated Social Sciences Librarian reports to the Instructional Design & Outreach Services Librarian and is part of the Libraries' Reference and Research Services Division. The Division provides virtual and on-site information and reference services in the humanities, social sciences, many of the sciences, and international studies. Information Services, Suzzallo Reference, Government Publications, Maps, Media, the Microforms and Newspaper collection, Data Services, and the Research Commons comprise the Division. Librarians provide consultation, reference, and instruction services for their academic departments.



The University of Washington Libraries seeks an enthusiastic librarian committed to providing a range of services to the online Integrated Social Sciences undergraduate degree and Evening Degree Completion Programs administered by UW Professional and Continuing Education. The librarian provides assistance to program-specific students, staff, and faculty using a range of educational techniques and technologies, and ensures that they are provided with quality reference and research assistance, instruction, and other appropriate services and support as described in the UW Libraries' Subject Librarian Position Description Framework. The librarian is an active member of the Libraries Teaching and Learning Group, and works closely with members of the Libraries' Educational Outreach Team to develop services and tools for hybrid and online instructional efforts. 



  • Provides consultation and instruction services to students enrolled in UW's online undergraduate degree in Integrated Social Sciences in collaboration with the Social Sciences subject librarians.
  • Coordinates library service to the Undergraduate Evening Degree Completion Program, including the major in Social Sciences, providing regular orientations and student consultations.
  • Creates and maintains diverse learning objects to support instruction and research, including subject and course guides (using Libguides), video tutorials, and university courseware.
  • Collaborates with the Instructional Design & Outreach Services Librarian in developing and promoting tools and services for in-person, hybrid, and online information literacy instruction.
  • Participates in staffing the Libraries' virtual reference and information service.
  • Participates with colleagues in recruiting, training, and supporting student staff who provide outreach services to students, faculty, and librarians involved in fee-based degree programs.




●        Graduate degree from a program accredited by the American Library Association or an equivalent graduate library science/information studies degree.

●        Undergraduate or graduate degree in a social sciences area.

●        Experience or strong interest in planning and providing information literacy instruction.

●        Experience or strong interest in using online learning tools and technologies.

●        Evidence of ability to work independently and with others in a demanding and rapidly changing environment where consultation, collaboration, and cooperation are essential.

●        Demonstrated excellent interpersonal skills; evidence of strong written and oral communication skills.

●        Demonstrated commitment to diversity and understanding of the contributions a diverse workforce brings to the workplace.

●        Evidence of initiative and resourcefulness in past professional or academic activities.



●        One to three years of experience working in public services in an academic library.

●        Demonstrated experience planning and providing information literacy instruction in a course management system or other online environment.

●        Evidence of engagement with current and emerging educational technology trends, particularly as they contribute to meeting the needs of researchers in the social sciences.

●        Demonstrated experience working creatively, collaboratively, and effectively with colleagues, faculty and students.

●        Experience with Libraries assessment projects and initiatives.



$45,000 minimum. Starting salary commensurate with qualifications and background.



Librarians are academic personnel and participate in the University of Washington Retirement Plan on a matching basis. Vacation is accrued at the rate of 24 working days per year; sick leave at the rate of 12 working days per year. No state or local income tax.



To apply for this position, please submit the following information to

  • Cover letter (addressed to Laura Lillard, Assistant Director, Libraries Academic Human Resources)
  • Curriculum vitae or resume (include a telephone number, mailing address, email address and salary requirements)
  • List of three references who are knowledgeable of your qualifications for this position (include telephone numbers, mailing addresses, and email addresses)
  • Please use "Librarian Application" in the subject heading.
  • Please submit all three components in a single, multi-page PDF document. All submissions will be maintained in a secure, password protected online file space until interviews are conducted. Then, some application materials will be circulated.



To ensure consideration, applications should be received no later than 5:00 pm, June 1, 2014.


For questions about this position, or questions regarding potential disability accommodations, please contact Laura Lillard at


The University of Washington Libraries Home Page is


The Reference and Research Services Home Page is  

Professional Jobs Outside of New England | Archive Positions | leave a comment

Properties Processing Archivist, The Trustees of Reservations, Beverly MA


The Trustees is looking for an ambitious, self directed individual to serve as a full-time Properties Processing Archivist at the Archives & Research Center (ARC). This position starts in May, 2014 and is expected to last 12 months, with the possibility of an extension. The Properties Processing Archivist will report directly to the ARC Manager. This individual will be responsible for the processing and accessibility of approximately 450 linear feet of currently unprocessed land conservation records and stewardship files that represent the history of The Trustees of Reservations from 1891 to the present. This position has been established to support expanded research, cultural outreach activities, and the 2015 Land Trust accreditation renewal.

The TTOR Archivist and the ARC Manager will ensure thorough training of the Properties Processing Archivist in the proper performance of their duties. Once training is complete, the Properties Processing Archivist will have substantial independence and discretion, subject to review at regular meetings with the ARC Manager and TTOR Archivist.


The Properties Process Archivist assists in the processing of the archival collections at the Archives & Research Center (ARC).

** Assists ARC staff with the processing of over 450 linear feet of unprocessed records and files.

** Manages the documentation and digital files associated with the filing and accessibility of records and archives.

** Assists land conservation staff in the delivery of conservation records to the ARC and in the proper sorting, inventorying, storage, digital scanning, and accessibility of these records.

** Participates in meeting assignments as needed.

** Performs and reports on special studies, projects and assignments as requested.

Archives & Research Center (ARC) and the Collections 

The Archives & Research Center (ARC) is the hub of The Trustees of Reservations' curatorial stewardship. Located in Sharon, Massachusetts, the ARC provides outside researchers, Trustees staff, and volunteers access to thousands of historical documents, objects, and artifacts related to The Trustees' properties. The ARC, an energy-efficient, climate-controlled building, opened in 2008 and houses 1,500 linear feet of archival materials which document The Trustees' founding role in the land trust movement, the stories of Trustees properties across the Commonwealth, and the lives of American families from the 1600s to the present.

The Trustees' collections represent domestic furnishings, outdoor sculptures, fine and decorative arts from pre-contact to the 20th century. They include more than 30 private collections featuring exceptional pieces from indigenous Massachusetts peoples to mid-century Modern. Archival collections include works of art on paper, photographs, maps, architectural plans, garden designs, botanical specimens, manuscripts, letters, diaries, books, business ledgers, legal documents and deeds linked to specific properties and to the organization's history.


Required Knowledge, Skills and Abilities

1. Demonstrated knowledge of archival processing, cataloging and applied practice.

2. Demonstrated skills in problem-solving, strategic analysis and planning.

3. Demonstrated ability to work well with a team of diverse professionals and volunteers to produce a high quality outcome on time.

4. Strength in oral and written communications and the management of multiple tasks.

5. A proven, passionate commitment to the values, mission and purposes represented by The Trustees of Reservations.

Required Experience and Education

1. MLS or MA in history with archival management certificate and/or experience.

2. Experience processing manuscript collections gained through internships or paid employment.

3. Minimum of two years of experience in an archival setting.

4. Knowledge of archival processing standards and procedures.

5. Strong written and oral communication skills.

6. Familiarity with PastPerfect Museum software and digital preservation is a plus.

Additional Requirements

While performing the duties of this job, the employee is regularly required to lift and/or move up to 40 pounds unassisted. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In addition, an offer of employment for this position is contingent upon a satisfactory CORI (criminal background) check.

Hours, Salary & Benefits This is a full time, exempt, position expected to last 12 months, starting in May, 2014, with the strong possibility of an extension. As a full time employee, the Properties Processing Archivist is eligible for benefits offered by The Trustees, including: medical insurance, disability and life insurance, vacation, sick, and personal time, and the option to participate in our 401(k) retirement savings plan.

How To Apply:
Interested candidates should send a cover letter along with a resume and salary requirements to Alison Bassett, ARC Manager, The Trustees of Reservations, 396 Moose Hill Street, Sharon MA 02067 or email to No phone calls please. 
Apply by:
May 30, 2014


Archive Positions | Professional Job Listings in New England | leave a comment

Schlesinger Library Digital Archivist/Librarian, Schlesinger Library, Harvard University, Cambridge MA

The Schlesinger Library on the History of Women in America invites applications for the position of Digital Archivist/Librarian. Joining with the Library's Librarian/Archivist for Digital Initiatives, the successful candidate will contribute to shaping the future of digital collections and services at the Schlesinger Library. The Digital Archivist will combine archival and management capability with extensive knowledge and advanced skills in library/archival technologies and programming.


Reporting to the Executive Director, the Digital Archivist has shared responsibility for technical program management, digitization, and digital forensics, including but not limited to planning and oversight of digital programs and workflows, the enabling of data integration across local and external data sources. Acts as liaison to library departments and participates in work groups to improve programs and services. Maintains budgets, statistics, and writes reports for internal and external sources, works efficiently and with follow-through, in a fast-paced, scholarly, research-library environment.

Essential Duties and Responsibilities:

  • Provides leadership and expertise for programs, particularly the description and arrangement of electronic records and the development of policies and procedures in collaboration with manuscript catalogers to institute across the Library. 
  • Processes electronic records. 
  • With the Schlesinger Library's Librarian/Archivist for Digital Initiatives, co-manages the on-going maintenance of the Library's digital resources, including tasks related to imaging, storing, reviewing, and delivery of the collections in an online environment, including archived Web content. 
  • Contributes to the Library's on-going transition from analog to digital holdings 
  • Collaborates with appropriate Schlesinger Library staff and with other Harvard Library staff in managing digital library materials within the relevant Library-wide discovery, preservation, storage, and delivery systems. 
  • Collaborates with librarians, archivists, and staff to increase access to digital collections. 
  • Writes annual reports; prepares budgets; collects and organizes statistics about the Library's digital programs and services 
  • Participates in any number of project based teams. 
  • Participates in the formulation, writing, and implementation of grants. 
  • May chair and participate on committees such as social media, exhibit, etc.

Basic Qualifications:

  • MLS/MLIS from an ALA accredited college or university with a concentration in Archives. 
  • Four years experience post-MLS experience in special collections / significant experience with digital projects and electronic records. 
  • Demonstrated processing experience in an archives / special collections setting. 
  • Attention to detail. 
  • Demonstrated experience with technology-focused project management. 
  • Solid organizational skills with the ability to complete projects on budget/deadline. 
  • Strong technology background. 
  • Demonstrated experience with HTML, CSS, and/or JavaScript. 
  • Strong decision-making skills with the ability to creatively solve problems. 
  • Ability to work well in teams and to be collegial. 
  • Excellent oral and written communication skills.

Additional Qualifications:

  • Experience working with Drupal and Omeka content-management systems, including enhancing user interface themes, developing modules, customizing Drupal/Omeka configurations, and identifying hosting and server options. 
  • Experience with databases and writing SQL queries. 
  • Knowledge of programming (PHP, Perl, Python). 
  • Knowledge of Windows and Unix server management and maintenance.

To apply:

Archive Positions | Professional Job Listings in New England | leave a comment

Digital Records Analyst/Archivist, Vermont State Archives and Records Administration, Middlesex VT


Office of the Secretary of State:

Vermont State Archives and Records Administration


Job Reference # 614617

Location: Middlesex, Vermont

Closing Date: Open Until Filled


The Vermont State Archives and Records Administration (VSARA), a division withinthe Vermont Office of the Secretary of State, has an excellent opportunity for a specialized, detail-oriented Digital Records Analyst/Archivist to provide vision, leadership, and policy for the management and preservation of digital public records in the State of Vermont.


Working closely with the State Archivist, the individual in this position is responsible for identifying and planning programs and services related to digital public records, including the creation and sustainability of a digital preservation program. He or she applies advanced knowledge and expertise in electronic records management and digital preservation to provide a full range of services for the systematic management of digital public records to assure their authenticity and accessibility from the point of creation to final disposition (destruction or transfer to state archives), including analyzing, developing, and implementing statewide services and standards specific to digital public records. The Digital Records Analyst/Archivist understands and is able to explain archives, records, and information management requirements, standards, and best practices to a wide range of state and local public agencies working in the area of digital public records and collaborates with VSARA's internal and external stakeholders on electronic records management and digital preservation projects, especially those with complicated and complex issues for which there may be few, if any, precedents.


This position requires considerable knowledge of archives, records, and information management theory, principles, methodology, professional standards, and ethics that guide electronic records management and digital preservation work, including current and emerging technologies and applications for maintaining and sustaining electronic records management and digital preservation programs. The individual in this position must also have working knowledge of state government structures and functions and be able to initiate and sustain cooperative relationships with a variety of individuals, including VSARA staff, to consistently apply recordkeeping requirements, classification, metadata, taxonomies, etc. to all public records, regardless of format.


Professional electronic records analysis and records management work experience is required, with priority given to those applicants with previous work in a government archives and records program. Master's degree from an accredited college or university in library or information science (with an archives/records management emphasis) is strongly preferred.


 Application Procedure:


A full job description and application is available online at: . To apply, please complete the online application and attach a cover letter and resume.


For additional information, contact Tanya Marshall, State Archivist, , or (802) 828-0405.

Archive Positions | Professional Job Listings in New England | leave a comment

Collection Development Curator/Archivist, Harvard University, Cambridge MA

-The Harvard University Archives is seeking qualified candidates for a full-time Collection Development Curator/Archivist


Under the direction of and in partnership with the Associate University Archivist for Collection Development and Records Management Services (AUA/CDRMS), the Collection Development Curator/Archivist (CDC/A) assesses and develops the scope of personal archives collections and other historical materials for the HUA by performing a range of collection development, outreach, administrative, and record-keeping functions.   Areas of responsibility include faculty archives, alumni archives, and other Harvard-related historical materials.

A  complete position description and application submission information is available at this link:

The Harvard University Archives supports the University's mission of education and research by striving to preserve and provide access to Harvard's historical records; to gather an accurate, authentic, and complete record of the life of the University; and to promote the highest standards of management for Harvard's current records. The University Archives is part of the Harvard Library, a unit of the Central Administration and serves the entire University including its Schools, research centers, institutes, museums and libraries.



Archive Positions | Professional Job Listings in New England | leave a comment

Temporary Archives Specialist, Academic Library, Pioneer Valley MA

BiblioTemps®, a short-term staffing service of the Massachusetts Library System, is seeking candidates for a temporary Archives Specialist for one of our academic library clients. The full-time schedule for this assignment will be Monday through Friday, mostly 9am-5pm, though some evening and weekend hours are possible. The client will also consider part-time applicants for this position. The placement will begin as soon as possible and continue until December 2014.


Primary Functions:
Establish intellectual and physical control over archival records and manuscripts of enduring historical and research value by surveying, accessioning, arranging, and describing the holdings of the College Archives.  Provide reference and research services; participate in outreach activities and exhibit preparation.



  • Reference and Outreach Services (50%): Provide reference and research support to faculty, students, and visitors using other print and electronic research resources, and drawing on strong knowledge of US history and the College Archives materials. Answer mail, email, and telephone questions from college offices and other researchers. Perform research, prepare historical summaries, and assemble historical background information for members of the college community. Provide access to college records and other holdings in accordance with local policies, legal requirements, and donor obligations. Present information about the College Archives' program, its holdings, and their uses to classes and groups. Research, design, and mount exhibits.


  • Acquisitions (30%): Survey and accession additions and potential additions to the archives, including confidential administrative files, organizational records, student papers and memorabilia, and faculty papers. Identify material with permanent historical value, note potential restrictions, and apply appropriate criteria for appraisal. Negotiate with donors access and use restrictions and the transfer copyright to the college. Maintain serials and periodicals.


  • Archives Processing (20%): Using accepted archival standards and practices, determine the most useful and appropriate organization for collections; identify and discard duplicate or marginal items; and perform basic preservation. Train and supervise student workers in the arrangement and filing of non-confidential materials. Write comprehensive yet concise collection descriptions, inventories, and where appropriate, biographical or organization summaries. Update records in the collection management database.


  • Oversee daily operations of the Archives when the College Archivist is absent. Perform related duties as required.



  • MLS from accredited library school, with 2+ years of archival or related experience; or an equivalent combination of education and experience.
  • Knowledge/experience using EAD encoding language.
  • Experience with general reference resources in both print and electronic format.
  • Facility with the interfaces of major database vendors (EBSCO, ProQuest, Gale) and with MS Office.
  • Familiarity with LibGuides software, Zotero, and RefWorks is desirable, but not required.
  • Excellent communication and interpersonal skills; ability to organize and prioritize work effectively; working knowledge of MS Office applications; analytical and problem solving skills; accuracy and attention to detail; ability to handle confidential information; ability to work independently and as part of a team; ability to lift boxes of up to 40 lbs.
  • General humanities background is strongly preferred.



To Apply:

Submit a current resume and cover letter online at Resumes will be accepted until the position is filled. First review will be April 7.



Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment

Archives and Literary Manuscript Specialist, Rare Book and Manuscript Library, University of Illinois at Urbana-Champaign, Champaign IL

Duties and Responsibilities:  Working under the supervision of the Director of the Rare Book and Manuscript Library, the Archives and Literary Manuscript Specialist uses advanced knowledge and training in multiple disciplines to develop and implement policies, systems, recommendations, and workflows that will improve access to complex archives and collections of literary manuscripts.  The policies, plans, practices, and workflows that the successful candidate establishes and executes will improve access and use of these materials in research, teaching, and service.


Specific responsibilities will vary over time but will initially include:

•    Developing policies, procedures, and processing plans leading to the classification, arrangement, and description of complex/hybrid (i.e., mixed print, digital, and audiovisual) collections.

•    Applying knowledge of literature, history, and related disciplines to analyze documentary forms/genres, communication patterns, and relationships between documents and those who created or used them.

•    Using specialized subject knowledge and research skills to develop and encode descriptive metadata for complex textual, photographic, A/V, and "born-digital" collections.

•    Selecting and designing appropriate metadata schema and encoding practices to enhance the discovery and use of literary manuscripts; ensuring metadata integrity, normalization, portability.

•    Developing descriptive records and archival finding aids that meet national standards such as Describing Archives: A Content Standard.

•    Collaborating in departmental and library-wide technology planning and implementation activities, such as digitization and access projects.

•    Coordinating the work of staff, students, and others involved in the arrangement, description, and digitization of RBML's manuscript collections.

•    Advising RBML and Library faculty and staff on issues relating to arrangement and description of manuscripts, literary history, archival metadata, or digitization of rare archival materials.

•    Analyzing emerging technologies and recommending their potential application, to significantly improve information resource discovery and retrieval.

•    Planning and overseeing projects to convert print finding aids to digital format.

•    Identifying materials requiring preservation or conservation treatment and collaborating with preservation/conservation staff in the development of recommendations.

•    Preparing grant applications to secure additional processing resources.

•    Academic Professional employees are encouraged to use "investigation time" to pursue areas of interest, not directly in support of an immediate program need, in accordance with the University Library's policy on Investigation Time for Academic Professional Employees <>. Some investigations originating in this manner may evolve into regular work assignments or production activities




•    Master's degree in one of the following fields: Library/Information Science, Literature, History, or a related humanities field.

•    Advanced training in the management, arrangement, and description of archives and manuscript collections.

•    Demonstrated experience arranging, describing, and preserving complex manuscript and/or archival collections.

•    Demonstrated knowledge of national data content and structure standards related to the control of archives and of archival and library management systems such as Archon, ArchivesSpace, or the Archivists Toolkit.

•    Experience working collaboratively and independently with varied groups within a complex organization and a rapidly changing, team environment.

•    Excellent oral, written, and interpersonal communications and analytical ability.

•    A record of designing projects and bringing them to a conclusion in a timely fashion.


•    Second degree in one of the areas listed under required qualifications.

•    Reading proficiency in one or more Western European languages, in addition to English.

•    Demonstrated experience using emerging technologies to improve access to archives and/or manuscript collections.

•    Two years of prior employment in an archives, manuscripts repository, or research library.

•    Demonstrated supervisory experience.


See for full job description.


To Apply:  To ensure full consideration, please complete your candidate profile at and upload a letter of interest, resume, and contact information including email addresses for three professional references. Applications not submitted through this website will not be considered. For questions, please call: 217-333-8169.


Deadline:  In order to ensure full consideration, applications and nominations must be received by April 25, 2014. The review of applications will continue until the position is filled.

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Librarian I - Archivist, Special Collections, Iowa State University Library, Ames IA

Iowa State University Library Special Collections is accepting applications for a Librarian I who will serve as the Archivist and, as part of the Archives team, will participate in overall archival processing activities. Based on Department practices, the Archivist acquires, appraises, and processes archival collections in all formats; creates and edits finding aids; and assures efficient, effective, and appropriate processing based on archival policies and procedures. 

The Archivist provides leadership in the management of the Department's electronic records including their transfer, appraisal, organization, intellectual control, and lifecycle management, by working with the Archives team to establish policies and procedures based on standards and best practices for electronic records management and long-term protection and retention. The Archivist ensures effective reference services and research support for the holdings of the Special Collections Department; engages in educational planning and outreach regarding the materials in Special Collections and their classroom use, including presentations and tours; and develops an external reputation through external professional practice service or published scholarship in areas related to professional responsibilities and a record of institutional service. 

The successful candidate will have the ability to interact effectively with library staff and the university community; work both independently and collaboratively in a rapidly changing team-based environment; and communicate effectively (written and oral). The successful candidate will also possess problem solving and decision making skills; and have the ability to formulate and implement innovative approaches and solutions to problems; communicate complex ideas to a wide range of audiences; and to speak and write clearly, concisely, and persuasively. The candidate will have exceptional organizational, analytical, interpersonal, communication, and time and project management skills as well as a strong commitment to public service.  

Required Qualifications

Master's Degree in Library and Information Science from an ALA-accredited program or an advanced degree supporting a specialized key program function.  

Preferred Qualifications

Experience planning and managing a digital archives program with knowledge of current trends, tools, best practices, policy development, and issues associated with electronic records. 
Experience in processing complex archival collections, including electronic records and digital collections, especially in the areas of science, technology and agriculture. 
Demonstrated knowledge of archival theory and best practices to support the management of archival functions such as accessioning, processing, and description. Demonstrated fluency with relevant standards for archival description and cataloging, including DACS, EAD, Dublin Core, and MARC. 
Experience with archival management systems, integrated library systems, designing and updating web pages, working with digital collections, and social media. 
Experience in an academic or research library.  


To ensure consideration, submit application by: April 26, 2014


For full description and how to apply, please see:

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Digital Data Repository Specialist, Purdue University Libraries, West Lafayette IN

The Purdue University Libraries seek a librarian with a knowledge base and interest in digital data curation to assist in coordinating the Purdue University Research Repository (PURR, Purdue's institutional digital data repository service.  The responsibilities of the Digital Data Repository Specialist include:


* Overseeing and providing support for the day-to-day operation of the PURR service

* Coordinating the certification and audit of PURR as a Trustworthy Digital Repository (ISO 16363)

* Collaborating with subject-specialist librarians to engage researchers on data curation

* Partnering with colleagues across departments and offices to support the adoption and improvement of PURR, providing outreach and support to users of the PURR service

* Evaluating current and relevant technologies, standards, and practices in systems that are used to manage digital information in a library context


Required Qualifications:


* MLS or MLIS from an ALA-accredited institution or an equivalent combination of education and experience

* Experience managing and/or developing repositories and digital collections

* Experience in supporting and participating in scholarly communications and sponsored research

* Experience as a successful collaborator in a collegial research library environment


Preferred Qualifications:


* Functional competency in one or more major descriptive metadata standards

* Experience with current digital preservation practices and tools, the research process and data life cycle, and trends in the organization and management of digital information


Additional information:


The Purdue Libraries are nationally and internationally recognized for leadership and innovation.  West Lafayette offers a low cost-of-living, excellent schools, and friendly neighbors.  Salary and benefits are very competitive. A check of criminal conviction records will be made for employment in this position. FLSA: Exempt (Not Eligible for Overtime). This is a limited duration position expected to last approximately 18 months with continuation dependent on renewal of funds. Purdue University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce.


Apply online:

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Assistant Archivist, Naval Historical Collection, U.S. Naval War College, Newport RI

The Naval Historical Collection (NHC) at U. S. Naval War College is seeking applications and nominations for an energetic and innovative professional to fill the newly created position of Assistant Archivist (AA). The AA reports to the Head Archivist and will participate in appraisal, accessioning, description, capturing oral histories, government records management and developing the NHC Website. Critical to this position will be participating in a new vision for the NHC that bridges traditional archival practices with the growing focus on digital curation, preservation and long-term information stewardship.

The Naval Historical Collection
The Naval Historical Collection (NHC) is the custodian of the Naval War College's 128 year history, the history of the Navy in Narragansett Bay, and naval warfare as practiced during the last 200 years. Established in 1969 and located in Mahan Hall, the collection's primary source materials are of interest to naval historians, scholars, and students of American military and diplomatic history, Naval War College students, faculty and staff, and the general public. The Naval War College archives contain more than 1,200 feet of records documenting the administrative and curricular history of the institution since its founding in 1884. The archives house 45 record groups, including administrative correspondence, curriculum items and publications, conference proceedings, library records, lectures, faculty and staff presentations, theses, World War II Battle Evaluation Group records, and a vast array of intelligence and technical source materials pertaining to technological developments and strategic and tactical problems of interest to the Navy.

The archives contains more than 266 manuscript collections containing the personal and official papers of Naval War College presidents, professors, and naval officers who have served on the staff or have been affiliated with the institution during the years, including those of Alfred Thayer Mahan, Stephen B. Luce, Raymond A. Spruance, H. Kent Hewitt and James B. Stockdale. In addition to the larger collections, single manuscript items represent a growing and unique body of documents available for research. There are now more than 636 letters, journals, letterpress volumes, certificates, commissions, and signatures stored in the Naval Historical Collection. Representative holdings in this category range from letters of Admirals David Farragut, Elmo Zumwalt, Jr., and William Leahy to a 1783 paymaster's book from the USS Alliance, which was homeported in Providence at the time.

The Naval Historical Collection's current Strategic Plan addresses the preservation, facilities, and environmental requirements for the collection, as well as the pressing need to digitize collections for accessibility by researchers worldwide.

For additional information or to apply for this position, watch for announcements in USAJOBS

Archive Positions | Professional Job Listings in New England | leave a comment

Library Fellow for Digital Archives, MIT Libraries, Cambridge MA

The Library Fellows Program was created to provide exceptional, early‐career library professionals the opportunity to contribute to program areas of distinction and strategic priority in a dynamic academic research library. Fellows will work with and learn from colleagues who are recognized leaders in developing programs which serve the expanding needs of this world‐class institution as well as contributing to the wider academic community. Library Fellows will have the opportunity to expand their skills and experience in ways that position them to excel and lead in the research library profession. Applications are invited for this two‐year position, with a start date planned for fall of 2014.

POSITION DESCRIPTION: Reporting to the Digital Archivist, the activities of this position will expand and build upon already established foundations of our digital archives program. Work will provide opportunities to collaborate with Curation and Preservation Services; the Office of Scholarly Publishing, Copyright and Licensing; Information Technology and Discovery Services; Digital Library Application Development; Collections Strategy and Management; as well as the Digital Sustainability Lab. Potential activities include:

• Workflow analysis, implementation, and documentation related to digital archives management, building on existing work and addressing gaps;
• Resource acquisition/ingest and issue resolution around file authentication, access and intellectual property rights restrictions, etc.
• Assisting with analysis, understanding, and implementation of tools for processing and managing digital archives (ex. ArchivesSpace, Curator's WorkBench (UNC), BitCurator, Archivematica) and the tools' interactions with other software and systems.

Specific position/project responsibilities will be more fully developed early in the appointment, based on the strengths and opportunities presented by the appointee.

QUALIFICATIONS: Applicants must have an ALA‐accredited MLS/MLIS or an advanced degree in a relevant subject/field received within the past two years and an articulated special interest in and foundation for gaining expertise in digital archives. In addition we are seeking candidates with: a demonstrated understanding of and interest in the mission of academic libraries; evidence of self‐directed learning and adaptability; facility in the use of technologies, and experience and interest in exploring emerging technologies; excellent interpersonal skills, including the ability to work collaboratively as part of a team and to work successfully with a diverse population; strong communication skills and the ability to write and document clearly; demonstrated good judgment in priority setting; demonstrated initiative and an innovative spirit; demonstrated ability to be flexible and tolerate ambiguity; the potential for success working in a fast‐paced, dynamic environment; commitment to professional growth and contribution; and, leadership potential as confirmed by references. Applicants must be eligible, without requiring MIT sponsorship, to work immediately in the U.S. for a two‐year period.

SALARY AND BENEFITS: $53,500 minimum annual salary. MIT offers excellent benefits including a choice of health, dental and vision plans, a retirement plan, and tuition assistance. Fellows will be provided a modest relocation allowance. An annual allowance will be provided for professional development with additional funds available for skill development as appropriate.

APPLICATION PROCESS: Apply online at: Applications must include cover letter (speaking to interest in a career in academic libraries as well as specific skills, interest in program area as defined), résumé, and contact information for three references. References may include library faculty, supervisors, mentors, etc. - individuals who can speak to potential for success as Library Fellow. Full consideration will be given to applications received by May 12, 2014 for this and a second position (Library Fellow for Research Data Management).

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment

University Archivist (Assistant Professor), Oregon Health & Science University Library, Portland OR

Job Title                              University Archivist (Assistant Professor)
Department                          Library

Work Schedule, Hours, FTE, Salary Range: 1.0 FTE; Salary commensurate with experience, minimum $50,000.
The University

Archivist is responsible for the day-to-day management and long-term development of OHSU's archives program. Reporting to the Head, Historical Collections & Archives, the University Archivist contributes positive, expansive vision to HC&A, seeking new ways to build collections, enhance access, and engage audiences.

The University Archivist identifies, appraises, and acquires archives, manuscripts, university publications, and artifacts in all formats. Supervising a staff of 1.0-2.0 FTE, the position manages accessioning, arrangement, description, preservation, and storage of collections. The University Archivist develops collection management data, EAD finding aids, and other access tools.

Digital initiatives are a focus of this position. The University Archivist participates in the library's Digital Collections Committee, leads digitization projects for collections under his or her care, and plays a major role in the library's emerging digital preservation and curation activities.  Digital collections responsibilities may include building and managing collections; defining workflows, procedures, and standards; participating in policy formation; and working with university partners to develop collections, projects, and services.

The University Archivist teaches classes, workshops, and instructional sessions; assists researchers through reference and instruction; and conducts exhibits, tours, special events, and other outreach activities. With critical responsibility for growth, relevance, sustainability, and innovation in the archives program, the position dedicates significant effort to collaborative work with donors, faculty, students, staff, and alumni, demonstrating outcomes through presentations, exhibits, events, publications, and reports.
This position monitors, interprets, and applies emerging archival theory and trends. As a colleague and supervisor, the University Archivist fosters a culture of productivity, knowledge sharing, and user orientation. The position participates in developing and implementing policies and procedures in OHSU Historical Collections & Archives, and consults with the university community on records management policy and practices. As a member of the Library Faculty, the University Archivist participates in planning, policy formation, and decision-making relating to library services, collections, and technologies.  This position represents OHSU Library in Northwest Digital Archives, and requires scholarship and service that contributes to the effectiveness of the Library, the University, and the profession.

Job Requirements
Master's degree from an ALA-accredited Library and Information Science program with a concentration in archives, or an equivalent combination of advanced degree and work experience
Strong knowledge of current archival theory and trends; ability to judiciously apply theory to practice
Minimum of two years of experience in arranging and describing archival collections of diverse size, content, and format, preferably in an academic or health sciences setting
Experience in using flexible standards for arrangement and description, particularly minimum-level processing; ability to use judgment and pragmatism in applying standards
Demonstrated experience with technical and descriptive standards including EAD, DACS, MARC, and Dublin Core; knowledge of emerging standards
Experience with digitization and digital asset management systems
Knowledge of principles and practices of electronic records curation and preservation
Familiarity with HIPAA and FERPA principles; ability to manage sensitive materials by balancing access and legal requirements
Outstanding project management skills, demonstrated through excellence in collaborative, team-oriented projects
Supervisory experience; ability to lead a team and delegate effectively
Outstanding analytical, writing, interpersonal, and organizational skills; ability to represent the library effectively and positively to diverse audiences
Experience with donor relationsAbility to contribute service and scholarship to the profession
Ability to lift a 40-pound box

Experience applying HIPAA and FERPA principles to archival arrangement, description, and access
Experience with Archivists Toolkit; knowledge of emerging collection management tools
Knowledge of Omeka and bepress/Digital Commons
Experience with digital curation and preservation
Knowledge of consortial programs such as NWDA
Experience managing artifact collections
Experience with exhibits
Experience with teaching, reference, instruction, and outreach in archives or special collections
Experience with grant-funded projects
Experience with space planning and stacks management
Experience collaborating with academic staff, faculty, students, and alumni
Knowledge of the history of health sciences and the history of the Pacific Northwest

Rank and Salary: This is a non-tenured, twelve-month faculty position at the level of Assistant Professor. Salary and benefits are competitive and commensurate with qualifications and experience, minimum $50,000.

Applications: To apply please visit<> and search for position IRC42692. Applications should include a resume, a letter of introduction, and contact information for three references. Screening of applications will commence immediately and continue until the position is filled.

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Project Archivist, Irving and Casson/A. H. Davenport Collection, Historic New England, Haverhill MA

Historic New England

Position: Project Archivist, Irving and Casson/A. H. Davenport Collection

Classification: Temporary/Full time for eighteen months

Location: Collections facility, Haverhill, Massachusetts, with occasional travel to the Library and Archives in Boston, Massachusetts.

Description: This limited term position works as part of the collections services team and is responsible for processing an archival collection generated by the firm of Irving and Casson/A. H. Davenport, creating an online finding aid for the collection in accordance with archival standards and best practices, selecting images for digitization, creating metadata for the digitized items, developing a landing page for the collection on Historic New England's website, creating a collection-level MARC record for the collection, and supervising interns and volunteers.

Qualifications: An ALA-accredited Master's degree in library and information science or similar degree from a recognized graduate program in archival studies or a Master's degree from a recognized graduate program in decorative arts or related studies; knowledge of American and European decorative arts and furniture history; experience with computerized collections management systems, such as Minisis, Archivist's Toolkit, or Re:Discovery; experience processing archival and manuscript collections or a combination of archival and decorative arts collections; and experience using controlled vocabularies such as AAT, TGN, LCSH, and LCNAF; excellent data entry skills; a high degree of attention to detail; and the ability to effectively manage time in order to meet project deadlines. Ability to interact and communicate with staff orally and in writing is essential. Requires fully competent computer skills including skilled use of MSWord, PowerPoint, and Excel spreadsheet functions. This employee must be able to operate effectively in a team environment, where communication within and among teams is essential to success. Supervisory experience is preferred.

Submission: Applications will be accepted through April 15, 2014. Please send resume, cover letter, and salary requirements or mail to Historic New England, 151 Essex Street, Haverhill, MA 01830. Attn: Human Resources. Historic New England is an equal opportunity employer.

Archive Positions | Professional Job Listings in New England | leave a comment

Archives Assistant, ACE Group of Companies, Philadelphia PA

Please direct all applications (cover letter and resume) and job-related questions to corporate archivist Shaun Kirkpatrick at General questions about salary, benefits, and working at ACE can be directed to recruiter Kevin Duda at

The ACE Group of Companies is one of the world's leading global commercial property and casualty insurance and reinsurance organizations, with operations in 54 countries and over 20,000 employees worldwide. The ACE Archives, located in Old City Philadelphia, provides a secure repository where records of permanent value are preserved and made available to ACE staff. Records span all business units (legal, communications/marketing, financial, real estate, underwriting, etc.) and date back to the founding of the Insurance Company of North America, ACE's oldest company, in 1792.

The Archives Assistant (part-time/24 hours per week) supports the Corporate Archivist in a variety of archival and administrative tasks, including the processing, arrangement, and description of the collections housed in the ACE Archives, and the provision of internal reference and retrieval services.

· Provide support in maintaining the Archives and its programs, and continually seek ways of improving the collections and services
· Accession and process incoming records, and re-process existing archival collections, according to best practices for corporate archives
· Process loans and fulfill reference requests for internal clients, in consultation with record owners when appropriate. Assist the Corporate Archivist in completing external reference requests.
· Create or revise databases as needed
· Create finding aids, indices, and other reference tools
· Digitize documents for remote access
· Shelve archival records and assist with the maintenance of the Archives storage area, including monitoring of the storage environment
· Assess the collection for conservation needs
· Supervise use of Archives by company staff
· Participate in diverse special projects

· Bachelor's degree is required. Coursework in archival studies, public history, library science, museum studies, or a related field is preferred.
· Experience with all aspects of archival work is highly desirable, including appraisal, accessioning, processing, preservation, conservation, reference, and outreach. Experience in a corporate setting is preferred.
· Strong customer service ethic
· Detail and task oriented
· Ability to work independently
· Must have a working knowledge of Microsoft Office Suite applications such as Excel and Word, including experience creating and modifying databases in Microsoft Access
· Highly developed interpersonal, communication, writing, and presentation skills

Archive Positions | Professional Jobs Outside of New England | leave a comment

Affiliate Assistant Librarian and Pauline A. Young Resident Manuscripts and Archives Department, University of Delaware, Newark DE

 #101947 Affiliate Assistant Librarian and Pauline A. Young Resident (Pay Grade 29E) Manuscripts and Archives Department

DEADLINE:  April 15, 2014

Description: The Pauline A. Young Residency is a two-year appointment offering recent graduates of an ALA-accredited library/information science program professional experience in a technology-rich, academic research library. The Residency is designed to meet both the professional goals and interests of the Resident as well as the service and operational priorities of the Library. The 2014-2016 Residency will feature work in the Manuscripts and Archives Department on a major description and access project promoting discovery of all archival holdings. Using archival description standards appropriate to national and international practice, the Resident will create appropriate item- or collection-level records for all archival holdings not currently described. The work will include creation of new EAD-XML records as well as migration or retrospective conversion from legacy finding aids (paper, word-processed, Access database, and HTML files). The Resident will assist with new implementation of Archives Space and an XTF platform for online finding aids. Additional goals of this description and access project are to repurpose archival metadata for MARC, Dublin Core, or other emerging datasets, and to pursue outreach through Wikipedia submissions, EAC-CPF records, blog entries, and other initiatives. Please see current finding aids at

Reporting to the Head, Manuscripts and Archives Department, the Resident will work closely with other colleagues in the same department as well as in the Special Collections Department, the Metadata Services Department, and the Library Data and Server Management Department. The Residency features orientation to all library areas, mentoring, committee service, and support for travel to professional meetings and conferences. The purpose of the Residency is to increase the diversity of professional staff at the University of Delaware Library and to encourage the involvement of under-represented racial and ethnic minorities in academic and research library special collections librarianship. The Residency forms one part of the Library's affirmative action plan and reflects the University of Delaware's strong commitment to affirmative action. More information about the Residency program is available online at

Qualifications: Recent graduate degree from an ALA-accredited program with a concentration in archival administration. Knowledge of historical research methods and advanced study in any of the broad subject areas represented in the University of Delaware Library special collections. Awareness of national trends in archival description. Working knowledge of XML and XSLT. Strong computer application skills (Access, Excel). Ability to perform physical activities associated with archival environments and to tolerate dust and inactive mold spores. Excellent oral and written communication skills. Ability to work independently with self-motivation to meet productivity goals. Ability to contribute to team-based development of policies and procedures for description practices. Ability to work closely with colleagues and library users from diverse backgrounds. Members of underrepresented racial and ethnic groups are encouraged to apply.

Preferred: Familiarity with efficient processing and description procedures for large manuscript collections (MP/LP). Familiarity with Dublin Core, METS, MODS, EAC-CPF, VIAF, etc. Experience with DACS, EAD-XML, MARC and other metadata standards. Experience with Omeka. Experience supervising students or staff.

General Information: Serving over 21,000 students, the University of Delaware provides a broad range of academic programs at the undergraduate, master's and doctoral levels, is a national model for the integration of technology, and has a beautiful campus located an hour from Philadelphia and two hours from New York and Washington, D.C. The Library makes accessible a broad range of electronic resources, including approximately 50,000 electronic and print journals, over 370 databases and over 26,000 videos. Library collections include 2.8 million volumes. The Library has 275 public access workstations and 200 laptop connections as well as wireless access. The Library is a member of the Association of Research Libraries, the Center for Research Libraries, the Coalition for Networked Information, the Council on Library and Information Resources, the Digital Library Federation, the OCLC Research Partnership, SPARC, HathiTrust, the National Digital Stewardship Alliance, CIRLA, NERL, and LYRASIS. More information about the Library is available online at:

The holdings of the special collections and manuscripts and archives departments of the University of Delaware Library include books, manuscripts, maps, prints, photographs, broadsides, periodicals, pamphlets, ephemera, and realia from the fifteenth century to the present. Printed collections number more than 200,000 titles and manuscript collections more than 6,000 linear feet. The collections complement the University's teaching programs and Library's general collections with particular strengths in the subject areas of the Arts; English, Irish, and American literature; history and Delawareana; horticulture and the history of science and technology. The special collections and manuscripts and archives departments have an active exhibition program and are engaged in several ongoing Web-related activities, including online finding aids for manuscript and archival collections, online exhibits and a blog, digitization of selected collections, and support for interdisciplinary digital humanities projects. Additional information about the special collections and manuscripts and archives departments is available online at The University of Delaware Library is a member of the Philadelphia Area Consortium of Special Collections Libraries (PACSCL) and is participating for the second time in a CLIR hidden collections processing grant to increase access to manuscript and archival collections.

Salary: $45,600.  Appointment at the entry-level rank of Affiliate Assistant Librarian.

Benefits: Vacation of 22 working days. Liberal sick leave. Generous flexible benefits program.  TIAA-CREF or Fidelity retirement with 11% of salary contributed by the University.  Tuition remission for dependents and course fee waiver for employee.  University benefits information is available at Library rank and promotion information available online at

To Apply: Include cover letter and resume, and the names and contact information of three employment references, in a single document, following University of Delaware application instructions at by April 15, 2014.

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Samuel French Collection Processing Archivist (Grant-Funded), Amherst College Library, Amherst MA

Full Time, Grant-Funded Position

Amherst College Library is seeking applications for an experienced, innovative professional to fill the position of Processing Archivist for the Samuel French Collection in the department of Archives & Special Collections. This is a full-time temporary appointment for two years. The project dates are June 1, 2014 - May 31, 2016.

The Amherst College Archives & Special Collections, housed within the Frost Library, was awarded a Hidden Collections grant by the Council on Library and Information Resources (CLIR) to fund a full-time professional archivist to spend two years processing the corporate archives of Samuel French, Inc. Samuel French was established in New York City in 1854 and rapidly became one of the most important theatrical publishers in England and the United States. Beginning in 1964, company president M. Abbott Van Nostrand (Class of 1934) began donating business records, manuscript music and plays, published materials, photographs, and ephemera to the Archives & Special Collections at Amherst College. Regular donations followed over the next fifty years. In the fall of 2013 an additional 200 cartons were added to the collection. Only a tiny fraction of the collection was ever described and the holdings now stand at nearly 600 cartons of unprocessed materials.

The Samuel French Processing Archivist will be charged with conducting an initial survey of the entire collection, and developing a processing plan in consultation with the College Archivist and the Head of the Archives & Special Collections. The Processing Archivist will have additional support from the staff of the Archives and undergraduate student workers. The primary deliverable of the project is an EAD finding aid for the entire collection, coupled with vastly improved physical control and appropriate physical housing of the materials.

In addition to basic archival processing, the Samuel French Processing Archivist is charged with raising public awareness of the collection, including, but not limited to, working with faculty and students in relevant academic departments, creating physical and online exhibitions, presentations at professional conferences, and regular contributions to the Archives blog ( The grant includes funding ($1,500/year) for travel to professional conferences in support of this requirement.

To apply, interested candidates should submit the following materials:

• A cover letter expressing interest in the position and outlining relevant experience.
• A complete curriculum vitae of education, employment, honors, awards, and publications.
• One complete finding aid and one additional writing sample in the form of either exhibition text, a professional presentation, or a blog post.
• The names, professional titles, and contact information (mail, e-mail, and telephone numbers) of three professional references, who will not be contacted until the search committee has informed the candidate of doing so.

Minimum qualifications: Master's degree from an ALA-accredited library or information science program with a concentration in archival studies required; minimum of two years experience working in an archives or library preferred; processing experience preferred; experience with multi-format collections, including audiovisual and photographic materials preferred. Knowledge of Anglo-American theatre history, nineteenth and twentieth century publishing history, history of popular culture, or other relevant subject expertise. Demonstrated knowledge of current standards of archival description and practice, including DACS, EAD, and appropriate thesauri. Experience with Archivists Toolkit strongly preferred. Excellent oral and written communication skills.

To apply:

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment

Project Archivist, Concord Free Public Library, Concord MA

Temporary project (approx. 975 hrs. total, full or part time) to rework the organization, arrangement, & description of processed & unprocessed records of the First Parish Church, Concord, MA. Create an electronic finding aid in MS Word. Prepare folders & boxes for materials. Requires equiv. to MLS w/archival concentration & 3+ years processing experience in an historical archive & some experience with processing large collections of institutional records. $23.50/hr

Application Deadline: 4/11/2014 @ Noon

To obtain the required application form & further information, visit or contact HR, Town House, 978-318-3026.

Archive Positions | Professional Job Listings in New England | Public Positions | leave a comment

Collections Services Manager, Harvard Business School, Cambridge MA

The Special Collections group in Knowledge and Library Services at Harvard Business School is looking for an innovative and collaborative Archivist who embraces change and is committed to providing excellent customer services to lead the planning, development, and management of collections services for the historical collections.


Charged with ensuring the accessibility of a wide range of materials and formats -- archives and manuscripts collections, multimedia, rare books and serials -- through acquisition, processing, and cataloging, you will also be expected to create an integrated operation for these tasks, in collaboration with collection managers and consulting with the Director, Special Collections.


You'll also be expected to provide analysis and expertise to ensure that Special Collections effectively utilizes leading practices of archival management, including emerging metadata standards and tools used to provide intellectual access.  


We also need someone who will be a leader in both the Harvard and national archival communities in the areas of discovery platforms, collection delivery tools, integrated library systems and other systems for management, access and discovery of special collections materials. 


Additional responsibilities include assisting in strategic planning and budget development and management and actively contributing to KLS-wide priorities and strategic projects as appropriate.


Required/Preferred Education, Experience, Skills:


MLS and/or M.A. in relevant subject area and 5+ years' professional experience in archival practices and management of multiple collections of varied types, preferably in an academic or research library, including at least 2 years of successful supervisory experience.  Strong organizational skills, budget management experience, and outstanding communication skills are essential.  Demonstrated ability to manage a variety of projects in a complex and dynamic environment. Experience as the lead processor on large-scale processing projects, managing multiple processors; setting and meeting goals; and developing metrics to measure progress throughout the project. Strong knowledge of and experience with archival and cataloguing standards for multiple formats including archival materials, print, photographs, and other visual materials (DACS, RDA, EAD,  MARC21, TGM, AAT, etc.) Demonstrated experience with integrated library management systems. Awareness of emerging trends and technologies including EAC-CPF, linked data, etc. Demonstrated ability to initiate new collections services and play a leadership role within a team-based approach to collections services. Familiarity with accepted conservation and preservation methods applied to manuscript and rare book collections. Strong quantitative and analytical skills; excellent interpersonal and critical thinking/ problem-solving skills. Ability to influence without authority. Strong subject knowledge of American social and cultural history desirable.


Our expectations are that employees of HBS adhere to and represent our Community Values.  They are:


--Respect for the rights, differences, and dignity of others

--Honesty and integrity in dealing with all members of the community

--Accountability for personal behavior



To apply for this position, go to: and search for Req #31412BR. 

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment

Librarian, Charles Darwin Research Station, Galapagos Islands (UNESCO World Heritage Site)

Job type: Full-time position
Job Location: Galapagos Islands, Ecuador
Process closing date: March 30th, 2014

G.T. Corley Smith is a small library, which serves research scientists, researchers and local and international visitors. Contains ~ 6000 monographs, and hundreds of theses, reports and magazines print titles, ~ 20,000 reprints and an archive collection of documents, photographs, slides and CDF Publications. The library catalog has recently migrated to Koha Open Source ILS.

The librarian will be considered a senior staff position within the institution and will have administrative responsibilities including regular staff meetings, budgeting and project management, and attracting resources on a regular basis to ensure that the library work and the larger "knowledge management" work is successful throughout the CDF.

Main responsibilities:
1. Manage all aspects of the library including cataloging, circulation, collection development, reference and access, planning, promotion, budget and staff.
2. Lead the implementation of the plan for the protection of the collections and archives of the CDF, proactively seeking financial support through grants and collaborations.
3. Coordinate efforts to collect digitize and preserve CDF publications, photographs and other unique content.
4. Mentor a local scholarship student and will attending a graduate program /certificate of library and information science in the continent, in the operation and implementation of all aspects of the library.
5. Supervise a library assistant and volunteers. 6. Manage the CDF information and foster cross communication between departments.
7. Maintain and improve the library catalog, completing the implementation of some features of Koha not yet fully operational. Develop and implement policies and procedures for cataloging, including the de-duplication of records and other improvements.
8. Collaborate with CDF staff, researchers and volunteers in integrating the library catalog and CDF content of the publication of information with other platforms including CDF Datazone.
9. Oversee the maintenance and improvements of the physical facilities, equipment and conditions of the library environment to ensure adequate long-term materials conservation and enjoyable visitor experience.
10. Provide professional reference services for researchers, graduate students, and other users.
11. Update and improve the online catalog of the library.
12. Identify financial resources for continued library maintenance, collections enhancement, archiving, and storage.

Required profile:

  • Fluency in English and Spanish Degree in Library Science or related.
  • Certification in librarianship and documentation recognized by the international library community program.
  • At least two years of full-time experience as a professional librarian with tasks such as cataloging, reference, acquisitions, circulation, planning, management and supervision of staff.
  • At least one year experience working with an automated library (modules catalog and circulation).
  • Working knowledge of standards such as AACR2, MARC and DDC (Dewey Decimal System).
  • Experience in project management.
  • Knowledge or experience in the preservation of library collections in Ecuadorian and Latin American environments.
  • Working knowledge of basic computer tools such as Microsoft Word, Excel, PowerPoint and Access.
  • Excellent verbal and written communication.
  • Resourceful, detail oriented and proactive.
  • Demonstrate leadership skills.
  • Demonstrated ability to learn new things, solve problems and initiative in implementation.

Preferred Qualifications:
• Post -graduate or Masters in library and information science.
• With academic background in biological, environmental and marine sciences.
• Project management of digitization and implementation experience.
• Experience overseeing a renovation or expansion of the library.
• Experience or background to manage and describe archival collections.
• Experience of database management.
• Experience with HTML and web editing.
• Affiliations with relevant professional organizations in librarianship.

They shall be fixed according to the candidate's qualifications. Benefits include health insurance and 30 days of vacation per year.

How to apply:
Applicants must submit the following documents via e- mail to:

Letter of interest describing their qualifications in accordance with the minimum requirements for this position (half a page for each requirement)

Curriculum Vitae
Three professional references (names and email addresses)

Archive Positions | Professional Jobs Outside of New England | leave a comment

Associate Developer (Ruby on Rails), WGBH Educational Foundation, Boston MA

Position Title: Associate Developer (Ruby on Rails)

Position Type: Project Contract 12/02/13 to 12/31/14+

Company: WGBH Educational Foundation

Department: Media Library & Archives

Department Overview:
WGBH produces the best and most well-known television, radio and online programs for public media. The WGBH Media Library and Archives preserves and helps re-purpose WGBH creations into the future. The MLA establishes the policies and procedures for the access, acquisition, intellectual control, and preservation of WGBH's physical media and digital production and administrative assets. The MLA also offers production organization of archival materials from projects start up to shut down, research services, rights clearances, and licenses WGBH stock footage.

Position Overview:
The WGBH Media Library and Archives system will be based on the Hydra Project technology stack, which includes Ruby on Rails, Blacklight, Apache Solr, and the Fedora Commons repository. Working closely with the Media Library and Archive's Director, Project Manager, Developer and Systems Analyst, as well as a WGBH Interactive Designer, the web developer will continue to develop the Open Vault website: and ongoing work to improve the digital asset management system.

Ideal candidates should be:
• comfortable working in teams of 2 to 6
• able to communicate clearly and respectfully to all team members, both technical and non-technical
• willing to explore new technologies

Duties will depend on individual strengths, but may include any of:
• general Rails development
• streaming video integration and presentation
• organizing and writing documentation
• usage stats and analytics
• DevOps and deployment
• performance stats, analysis and optimization

Bonus skills specific to our projects include experience or familiarity with:
*Solr search indexes
*Fedora commons repository
*XML, XSL, and manipulating XML with Nokogiri ruby gem
*Rails deployment with Capistrano

Skills Required:
To perform the required duties, the Developer must have more than 1 year
of work experience developing web applications. Demonstrated interest in
library or moving images archive issues preferred.

Required skills for all duties include having working knowledge of:
• Ruby >= 1.9.3
• Rails >= 3.2.0, common conventions, patterns, and best practices, TDD with Rspec and Capybara (or equivalent)
• Github
• CSS3 + HTML5
• XML basics
• working from command line (OS X or Linux)

Other skills that will come in handy for other project tasks include having a experience in:
• jQuery
• Twitter Bootstrap
• how REST apis work
• Rails gem patterns
• HTML 5 video players
• ability to write raw SQL 

Educational Requirements:
Bachelor's Degree in Computer Science required.

Compensation for this position will be determined by the skills, background, education and availability of the candidate for the Contract period.

Applying for the Position:
Candidates should apply at Reference Job REQ# P-1075

Further questions can be addressed to Dani Baptista ( Please put "REQ# P-1075 Associate Developer" in the subject line.

Archive Positions | Professional Job Listings in New England | Special Positions | leave a comment

Records Management, Consultant Job, Travelers, Hartford CT

Solid reputation, passionate people and endless opportunities.

That's Travelers. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy and a workplace in which you truly can make a difference.

Under the direction of the Director of Records Management, collaborates with other Records
Management Consultants to implement the records management program at the company. Is responsible for enabling all departments and offices to manage the creation, storage,
retrieval, use and disposition of records, through the use of records management systems,
according to records management policies and procedures. Participates in the development and direction of re-examining and re-engineering internal processes and systems to achieve
records management objectives. Writes, trains and directs the implementation of policies and procedures for records management. Provides support to all departments and field offices with the implementation of records management processes and systems. Manages projects to convert all records to the approved program. 

Primary Duties and Responsibilities
Directs major file conversion projects for customers who have acquired records through
acquisition, mergers, etc. 

Manages integration of and/or separation of records to ensure effective process implementation. 

Develops project strategies and staff for proceeding with project. 

Develops, writes and administers training programs for staff and customers to ensure standardization of systems and their effective use. 

Provides consultation services to the field and/or Corporate Headquarters departments in responding to questions, solving problems, and in communicating changes to records management processes and systems. 

Partners with management, systems analysts, programmers, customers and other consultants on best practices in system design and implementation of initiatives that will improve records management processes. 

Justifies and recommends purchase and disposition of equipment and supplies within area of assigned responsibility. 

Assesses vendor performance to assure compliance with service standards in contracts and participates in the vendor selection process and contract negotiations on behalf of company. 

Prepares statistical reports on all phases of records and information program as required. 

Assures legal holds and destruction of records are completed per records retention guidelines. 

If assigned responsibility for Opus and/or FileNET Records Manager data administration, must have strong understanding of relational databases and data integrity issues. 

Understanding of company business systems. Be able to leverage automation to achieve efficiencies with records management software. Ability to convert legacy file tracking systems to current software. 

Responsible for multiple aspects of Opus and/or FileNET Records Manager, including
database design, system configuration, import/export, trouble-shooting, and testing for all

Education\Work Experience
College degree with emphasis in records management, library science, and/or computer technology degree preferred or a combination of education with equivalent experience. Five or more years of experience in records management or related field. Excellent oral and written and interpersonal communication skills for dealing with a wide variety of customers. 

Requires previous knowledge and experience with personal computers and software applications, including Windows, Word, Access, Excel, PowerPoint and SharePoint. If assigned responsibility for Opus and/or FileNET Records Manager data administration, must have strong understanding of relational databases. Experience implementing records management controls over email, SharePoint, imaging or document management repositories helpful.

Must have demonstrated strong planning, organizing and group facilitation skills. Must be able to work closely with others as part of a team while, at the same time, be able to take full responsibility for a task with little or no direction. Must have strong management skills. Must be goal oriented. Light to moderate (less than 10%) travel likely.

Travelers is an equal opportunity employer. We actively promote a drug-free workplace.

Job Category: Corporate Services/Other
Job ID: 811676

Visit to apply.

Archive Positions | Professional Job Listings in New England | leave a comment

Archivist for Faculty Papers, University of Illinois at Urbana-Champaign, Chicago IL

Position Available:  Position available immediately after closing. This is a 100%, twelve-month, tenure-system appointment.
Duties and Responsibilities:  Working under the direction of the Archivist for Music and Fine Arts, the Associate Archivist for Faculty Papers is responsible for strategic leadership to acquire, preserve and steward the professional and personal archives of University of Illinois faculty (i.e., "faculty papers") initially those in the College of Fine and Applied Arts.  

Qualifications: Required:  MLS from an ALA accredited library school with a concentration in archival theory and practice, or an equivalent degree; Working knowledge of the accepted standards of the archives profession; Minimum of one year of experience working in an academic  or governmental  archives  or special collections repository; Supervisory experience; Strong written and oral communication skills; Ability to meet research and publication requirements for promotion and tenure; Ability to read music.  See for Preferred.

To Apply:  To ensure full consideration, please complete your candidate profile at and upload a letter of interest, resume, and contact information including email addresses for three professional references. Applications not submitted through this website will not be considered. For questions, please call: 217-333-8169.

Deadline:  In order to ensure full consideration, applications and nominations must be received by March 18, 2014. 

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Technology Services Librarian & Archivist (Assistant Professor), Bronx Community College Library, Bronx NY

Faculty Vacancy Notice
Technology Services Librarian & Archivist (Assistant Professor)
Job ID 10137
Bronx Community College Library

Supports the college library with effective teaming in the Technology Services area to continuously improve library technological infrastructure and services ensuring efficient and effective access to digital resources. Is also responsible for the management and administration of the Bronx Community College Library's Archives and Special Collections. Provides in-depth consultation with students and faculty and collaboration for the ongoing improvement of instructional programs and practices. Pursues an active scholarly agenda, performs supervisory duties as needed, and participates in college-and university-wide programs and committees as assigned.

Minimum Qualifications:

Master's in Library Science (MLS), Master's in Library Information Studies (MLIS), or closely related discipline from an ALA-accredited institution, with a second graduate degree required. Also required is the ability to work with others for the good of the institution.

Preferred Qualifications:

Computer Science or Information Systems degree status, minimum BS
Experience with academic library information and web systems
Archival degree status or certification
Experience in academic, research, and special or archives collections
Ability to direct and lead the processing of manuscripts, artifact, photo, and material culture collections with adherence to the Society of American Archivists standards

To view complete vacancy notice and apply online, access the CUNY website at navigating to the following links: "Employment", "Search for job listings", Job ID # 10137. Please attach resume, cover letter, and the names, addresses, and telephone numbers of three professional references. Please upload all documents as one file. Please do not include any other documentation.

Closing Date:

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Project Archivist, Schaffer Library/Kelly Adirondack Center, Union College, Schenectady NY


The project archivist is responsible for managing an 18 month CLIR Hidden Collections Cataloging grant-funded project, "Grass Roots Activism and the American Wilderness: Pioneers in the Twentieth Century Adirondack Park Conservation Movement." Duties will include supervising staff and overseeing the processing, arrangement, description, and cataloging of the John Apperson and Paul Schaefer papers and contributing to associated outreach activities. The combined 210 cu ft collections of the Apperson and Schaefer papers include a wide range of materials and formats that date from 1899-1996 and collectively cover the history of 20th century political activism to conserve the Adirondack Forest Preserve and expand the Adirondack Park in New York State.


Master's degree from an A.L.A.- accredited library or information science program with an archival concentration; or M.A. in related subject area with an archival concentration or archival management certificate, with minimum two years experience processing, arranging, describing, and managing manuscript collections required. Also required is experience with best practices and current standards in archival management including experience with DACS, EAD, subject and name authorities, and Archivist's Toolkit or similar software program; knowledge of preservation standards for multiple formats, demonstrated ability to manage projects and project teams, to set priorities, to manage work, and to meet deadlines. Candidates should possess excellent training and communication skills, the ability to work collaboratively and effectively with colleagues in multiple environments, the ability to supervise student assistants, and the ability to lift and carry 40 lb. boxes of material. Subject area expertise and knowledge of metadata standards for digitized objects preferred. Review of applications will begin March 1, 2014 and will continue until the position is filled.


Please apply in person, via fax, U.S. Mail or email:

Human Resources
Req. # 7099
Union College
807 Union Street
Schenectady, NY 12308

Telephone: (518) 388-6108
Fax: (518) 388-6529

Please submit all electronic application materials as a single pdf or doc file.

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

William Henry Seward Project Archivist, Department of Rare Books, Special Collections and Preservation, University of Rochester River Campus Libraries, Rochester NY

POSITION TITLE: William Henry Seward Project Archivist
DEPARTMENT: Rare Books, Special Collections and Preservation
STATUS: 3-year, Full-time Term Appointment
DATE: February 25, 2014

The Seward Project Archivist has the exciting opportunity to introduce the University's flagship collection to a new generation of scholars. Under the direction of the Manuscript Librarian, and in consultation with Rare Books Special Collections and Preservation (RBSCP) Director and with Seward Family Editorial Project staff, the Processing Archivist is responsible for arranging, processing, and partially rehousing a physical collection of approximately 400 linear feet to reflect new opportunities for discovery; and for revising existing legacy collection descriptions to facilitate new avenues of scholarship; and making available online a single standards-compliant finding providing researchers access to all Seward-related material in RBSCP.

- Finding aid revision and creation (60%)

  •  Create an inventory of collection locations and describe items stored in each location
  •  Create new finding aid that adheres to current archival metadata standards
  •  Assist with integrating item level description from Seward Family Editorial Project inventory into finding aid
  •  Assist with linking metadata for manuscripts, pamphlet and broadside collections across the finding aid and library catalog records, and for linking metadata to online transcriptions, where available

- Conservation and preservation review (20%)

  •  Assure appropriate housing and storage
  •  Identify and refer items necessary for preservation treatment, and for digitization as part of the Seward Family Editorial Project

- Reference and curricular support (15%)

  •  Respond to select reference, patron, and Seward Project staff requests
  •  Develop opportunities to connect collection to University curriculum, in consultation with curators

- Other related duties as assigned (5%)


Master's degree from an ALA-accredited library, information, or archival program strongly preferred. Knowledge of current archival theory and practice required. Knowledge of EAD, DACS, XML, or other descriptive standards or codes strongly preferred. Strong interpersonal, organizational and communication skills. Ability to participate in a team project, to follow
technical instructions and to resolve problems. Must work with accuracy and with attention to detail. Good computer skills essential. B.A. in American History, and coursework or background in the field of archives and manuscripts, rare books, or descriptive bibliography preferred. Must have the ability to carefully handle fragile books, manuscripts, museum objects, and archival collections. This is a full-time, 40 hour per week, three-year position, reporting to the Manuscript Librarian. Salary is commensurate with background and experience. Excellent benefits include choice of retirement programs including TIAA/CREF.

University of Rochester, established in 1850 is a private, Carnegie I research university with approximately 7000 students and approximately 1000 faculty. Library programs and initiatives have established it
as a recognized campus partner in student learning and faculty research and teaching. Library memberships include: OCLC, ARL, CRL, CNI, TEI.


Reference Job Opening ID: 183006

Application deadline is March 28, 2014

Please ALSO send a cover letter, resume and the names, addresses and phone numbers of three references to:

Kelley Kitrinos, HR Administrator
Rush Rhees Library
University of Rochester
Rochester, NY 14627-0055
Email address:

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Preservation Programs Manager, Colorado Preservation, Inc., Denver CO

POSITION RESPONSIBILITIES: Primary responsibilities include managing Colorado's Most Endangered Places Program which identifies, advocates for, and assists threatened or endangered historic sites around the state by proving direct technical support, advocacy, outreach, and education to a wide variety of communities with historic preservation projects and issues to advance preservation best practices in Colorado.



  • Direct the annual development, selection and announcement of Colorado's Most Endangered Places List
  • Maintain permanent files on threatened sites, preservation methods, site protection, preservation incentives, fundraising opportunities and partner organizations
  • Work directly with the Executive Director, the Board of Directors, and Colorado's Most Endangered Places committee to implement a comprehensive, strategic, goal-based fundraising plan for the Endangered Places Program
  • Develop and manage financial support for the Endangered Places Program including: securing grants to fund the program, securing grant match funding such as through the annual Silent Auction at the Saving Places Conference, submitting deliverables to the grant funder, and managing grant financials and reports
  • Establish work plans supported by community stakeholders for each Listed sites to achieve a SAVE
  • Respond daily to inquiries regarding historic preservation guidelines, regulations, and acceptable practices from community advocates, property owners, and professionals
  • Develop and maintain a system of volunteer site reviewers
  • Manage seasonal assistants and interns
  • Contribute editorial content to the monthly newsletter, Annual Report, and other organizational publications
  • Coordinate website development, graphic design, and maintenance for the Endangered Places Program
  • Support and assist CPI co-workers in achieving overall organizational goals
  • Represent organization at events, meetings and speaking engagements including through public media, and contribute leadership and promote teamwork within the office
  • Understand and help implement the 2020 Colorado Statewide Preservation Plan
  • Perform other related duties as requested.



  • Bachelor's degree required; M.A. in Historic Preservation, Architectural History, American Studies, Geography, Business/Project Management, Public Policy or related field preferred
  • Minimum two years work-related experience in related field preferred
  • A basic knowledge of historic preservation methods, procedures and governmental policies governing historic resources is required, and the ability to interpret and implement the Secretary of the Interior's Standards for Historic Preservation is preferred
  • Candidate must have the ability to establish priorities, work independently and proceed with objectives without direct supervision
  • Organizational and time management skills to handle on-going, revolving deadlines and shifting priorities under time and financial pressures
  • Ability to develop creative solutions in difficult and complex situations, assemble innovative partnerships and communicate with individuals of various cultural and socioeconomic backgrounds, both orally and in writing
  • Experience in marketing and public relations is preferred.
  • Superb written and verbal communications skills; good with people
  • Ability to work as a team member in a highly motivated, fun, and collaborative office atmosphere
  • A passion for or background in Colorado history or historic preservation a plus
  • Advanced computer skills including Excel, MS Office, Outlook, and PowerPoint, and familiarity with Vertical Response, Wordpress, and Media Temple
  • Proficiency with design software such as Adobe InDesign, Adobe Photoshop preferred
  • Willingness to travel (including often overnight) and work a varied schedule, access to transportation, possession of, or ability to obtain, a valid State of Colorado driver's license are required.

How to Apply

** Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assure that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad. HOW TO APPLY: Submit cover letter and resume to by March 7, 2014. Enter Preservation Programs Manager in subject line. Please, no phone inquiries. For more information about Colorado Preservation, Inc. and its programs, visit our website at:

Archive Positions | Professional Jobs Outside of New England | leave a comment

Archivist IV (Historic Properties Information Coordinator), South Carolina Department of Archives and History, Columbia SC

Salary: $33,000 - $36,500
Deadline: open until filled

Under general supervision, develops and administers policies, procedures and practices for collecting, managing and providing access to the State Historic Preservation Office's data on historic properties in the Statewide Survey of Historic Properties and other programs.


  • Plans, implements and maintains survey database.
  • Creates, organizes and maintains digital collections of historic property information, including digital images and databases.
  • Develops ways to enhance access to information about historic properties and preservation programs through the Internet.


Minimum and Additional Requirements: A Bachelor's degree and 1-year professional experience in electronic records and digitization projects.

Knowledge, Skills, and Abilities:

  • Knowledge of database management, hardware and software used for digital asset management, digital imaging systems and desktop applications, including GIS;
  • Knowledge of general archival and records management concepts, and general knowledge of electronic records issues;
  • Knowledge of metadata and related standards for information processes and their application to archival or record materials; and of data storage methods, media, and security;
  • Knowledge of principles, practices and procedures of the field of historic preservation, particularly the identification and documentation of historic properties;
  • Ability to work cooperatively and effectively with the public, staff, and other professionals.
  • Excellent organizational and time management skills. Ability to juggle multiple projects and deadlines.
  • Ability to communicate in a clear and effective manner.

Preferred Qualifications: A Master's degree in library information science, history, architectural history, or historic preservation or related field with coursework in archives administration, electronic records, and information management; AND 1-year professional experience collecting, managing, and providing electronic access to historic property information. Such experience could include digitizing collections, managing historic property inventories in electronic format, or conducting historic property surveys using digital technologies.

How to Apply

Please complete the online state application to include all current and previous work history and education. Please attach a cover letter and resume. A resume will not be accepted in lieu of the online application. Please visit

Archive Positions | Professional Jobs Outside of New England | leave a comment

Digital Asset Manager, University of Massachusetts Amherst, Amherst MA


The Digital Asset Manager is responsible for creating and implementing strategy to leverage digital assets in support of the campus's communications goals. Develops communications tools and identifies opportunities to utilize digital assets to promote the campus on multiple platforms. Serves as liaison to campus community and is accountable for developing and executing digital asset strategy that includes creation, distribution and presentation of digital images consistent with the university-wide brand position. Provides photographic support and technological expertise to produce and make available high quality images that promote a positive image of the campus.


1. Bachelor's degree in photography/photo journalism, library science, archive management, communications or related field with 3 years of digital asset management experience or associates degree in photography/photo journalism, communications or related field (or professional certification in photography/photo journalism) with 5 years of digital asset management experience.

2. Specific experience with evaluating and implementing technical solutions or digital asset systems required.

3. Exceptional organizational and analytical skills.

4. Digital photography experience.

5. Experience to include processing, retouching, archiving images, and mastery of all technical functions.

6. Ability to think creatively, work under deadlines and handle multiple projects on an on-going basis.

7. Strong project management skills.

8. Portfolio required.

9. Working knowledge of Digital Asset Management System required.

10. Flexible schedule in order to cover after hours and weekend events as necessary.

Additional Information:
HIRING SALARY RANGE: $37,300 - $46,700

NORMAL STARTING SALARY: $37,300 - $42,000


The University of Massachusetts is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, the University of Massachusetts is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the University of Massachusetts to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Application Instructions:
APPLICATION PROCESS:;jsessionid=E9AB2B514E1AAEF415A5318E846B0C6A?JOBID=46156

To apply, please submit a letter of interest, resume, and the names and contact information of three professional references. The application deadline is March 10, 2014.

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment

Multimedia Content Manager/Archivist, Cambridge MA

Position: Multimedia Content Manager/Archivist

Filmmaker, photographer and author on faculty at Harvard University seeks highly motivated individual with strong technical skills in media archiving and organization and photography post-production. Organizational and technical skills are essential. Position requires someone with strong communication skills and the ability to work independently to support photography and film assets, research, marketing, exhibitions, publications, productions, lectures and daily operations. The ideal candidate should be flexible, resourceful, responsible, and able to work independently.


• Assist in the design, operation and organization of digital multimedia infrastructure that will facilitate maintenance and management of multimedia archives combining film and video clips, photographs, music, audio files and transcripts, notes, footnotes, bibliographies, etc.

• Manage images on Aperture or Lightroom, including processing, scanning, resizing images, compositing, labeling, archiving, etc.

• Update website regularly using content management system (Drupal).

• Assist in conducting research for film and book projects

• social media management (facebook, twitter, tumblr)


Demonstrable technical proficiency required in the following areas:

• Extensive experience with Macs, iphones, ipads
• Aperture, iPhoto & Lightroom
• Office for Mac (Word, Excel, PowerPoint, Entourage, Outlook)
• Photoshop
• Adobe InDesign, Refworks, Evernote, Keynote, Dropbox
• Managing/Archiving/Resizing RAW image files

This part-time position will provide the ideal candidate with significant exposure to the international film community, museums, galleries, and academia. The experience will help develop professional skills in the multimedia and creative content arenas. Potential for some flexibility in work schedule. Additional benefits commensurate with experience. 15-20 hours per week.


Send cover letter, resume, and contact information for two references to:

Archive Positions | Pre-professional Positions | Professional Job Listings in New England | leave a comment

Collection Management (Associate) Archivist, Temple University Libraries, Philadelphia PA

The Temple University Libraries seek an engaged, creative and enthusiastic individual to serve asour Collection Management (Associate) Archivist in the Special Collections Research Center. SCRC is located on the main campus of Temple, a vibrant, urban research university with over 1,700 full-time faculty and a student body of 36,000 that is among the most diverse in the nation. For more information about Temple and Philadelphia, visit

Primary Duties and Responsibilities:

Reporting to the Coordinator of Technical Services, the Collection Management Archivist's primary responsibilities are to accession, process, and preserve collections, and create finding aids using archival and cataloging standards. The Archivist will provide reference services for the SCRC as assigned and may supervise student support staff. Performs other related duties as assigned.

Serves as the primary accessioning archivist for the SCRC, by packing, managing physical receipt, rehousing, assigning locations, and relocating archival collections. Works closely with the Director to appraise incoming materials. Records accession information in the collection management database, creates preliminary inventories for incoming collections, and provides other recordkeeping. Maintains and reports relevant acquisition statistics.

Oversees collection storage and access in the library depository, transportation to and from the depository and may assist with supervising student assistants in the depository. Participates in determining work methods, planning work operations, interviewing applicants and recommending hires.
Processes (arranges, preserves, and describes) historical materials, in accordance with standard archival practice. Creates finding aids and cataloging records; compiles inventories for unprocessed collections; and updates finding aids for partially processed collections.

Provides reference service to visitors and by telephone, letter, e-mail or fax.
Assists in conceptualizing and mounting exhibits; contributes to grants; contributes to the development and implementation of procedures, policies, and goals of the SCRC; participates in relevant archival conferences and workshops; and providing service to the library and university at a level expected of others in a similar position.

Required Education and Experience:

Master's degree in a relevant discipline, and formal archival training and/or certification.A minimum of 3 years of relevant archival experience.

Knowledge and experience implementing standards and best practices for arrangement, description, cataloging, preservation, and access to archival materials.

Required Skills and Abilities:

*Knowledge of systems and software needed to manage and process archives and manuscript collections, create electronic finding aids, and digitize and make collections accessible digitally.

*Knowledge of archival organization and descriptive standards (such as DACS, Dublin Core, EAD, LCSH, AAT); and collection management and digital content management systems (such as III, DB/Textworks, CONTENTdm, Drupal).

*Ability to work in and contribute to a team environment.

*Excellent written and oral communication skills.


Certification by Academy of Certified Archivists.


Additional Salary Information: Competitive salary and benefits package.
Internal Number: TU-17484

To apply for this position, please visit, click on Careers@Temple, and reference TU-17484. For full consideration, please submit your completed electronic application, along with a cover letter and resume. Review of applications will begin immediately and will continue until the position is filled. 

Archive Positions | Professional Jobs Outside of New England | leave a comment

University Archivist, Florida Institute of Technology, Melbourne FL

The Florida Institute of Technology seeks a highly motivated and creative individual to join the Evans Library as the University Archivist. This is a full-time staff position reporting to the Director of Research Collection. Responsibilities include acquiring, organizing, describing, managing, preserving and providing access to the archives collection and identify materials appropriate for inclusion, and providing reference services related to the history and organization of the university Archives. The successful candidate will have a Master's Degree in archival studies or equivalent; 3-5 years experience in processing official records, manuscripts, audio, film, photographic and other archival materials; knowledge of the basic principles of archiving electronic records; knowledge of imaging technology, databases for archives and basic web design and maintenance; and excellent interpersonal verbal and written communication skills.

Consideration of candidates will begin February 21, 2014 and will continue until the position is filled.

To apply for this position submit (1) a detailed cover letter addressing how your experience matches the qualifications, (2) a curriculum vitae, and (3) names and contact information, including email, mail, and phone number, of at least three references to: Angela Taylor at

For full job description, consult

The successful candidate will have a Master's Degree in archival studies or equivalent; 3-5 years experience in processing official records, manuscripts, audio, film, photographic and other archival materials; knowledge of the basic principles of archiving electronic records; knowledge of imaging technology, databases for archives and basic web design and maintenance; and excellent interpersonal verbal and written communication skills.

Archive Positions | Professional Jobs Outside of New England | leave a comment

O.O. Howard Papers Digitization Project Supervisor, Bowdoin College, Brunswick ME

Bowdoin College, a highly selective liberal arts college of 1800 students located on the coast of Maine, is accepting applications for an O.O. Howard Papers Digitization Project Supervisor to manage a grant funded digitization project with the Department of Special Collections & Archives.

Job Summary:

The O. O. Howard Papers Digitization Project Supervisor is responsible for daily management of all aspects of a three-year project, which will digitize 60 linear feet of manuscript materials documenting the life and career of General Oliver Otis Howard. Duties include: training, scheduling, and supervising student workers as scanning technicians; previewing files and identifying potential problems that would complicate scanning activities; conducting quality control measures to insure that scanning standards are met; performing file resampling and combining protocols to produce viewable PDF files; creating hypertext links from encoded text to image files. Under the general direction of the Director of Special Collections & Archives, and in collaboration with the College Archivist and IT experts, the Project Supervisor also compiles regular progress reports, tracks the project budget, and adheres to file management procedures that address the long term preservation of the master digital files and conform to campus-wide IT policies and procedures. This is a grant funded three year fixed length position with an anticipated start date of April 2014. 


Required: Bachelor's degree or equivalent from an accredited institution; exceptional skill in oral and written English language communications; demonstrated attention to detail, especially in reviewing the repetitive work of others; demonstrated ability to work in a team environment; demonstrated ability to organize work and schedule tasks, supervise workers, accomplish tasks, and meet deadlines with minimal supervision.

Preferred: training in handling manuscript materials; formal training in identifying problems and solutions involving the preservation of paper-based materials; experience in digitizing textual materials, creating image files, and managing digital files; demonstrated knowledge in using Adobe Photoshop and Adobe Acrobat Professional; familiarity with accepted national standards for digital capture; experience with data entry in data management systems.  

Experience Requirements:

Required: one year's experience in managing the work of others; experience with the process of digital capture. 
Preferred: experience in managing student workers; experience in using manuscripts within a repository setting; experience in digitizing manuscripts; experience in managing, sampling, and editing image files. 

Please submit your application online here:

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment

Archivist/Metadata Specialist, Yale University Library, New Haven CT

Under the supervision of the Head of Arrangement and Description, work with staff in MSSA and across Yale University Library to ensure metadata integrity, normalization, portability, and development of or adherence to local and national metadata best practices. Contribute to quality control of metadata operations; maintains documentation on best practices and tracks developments on standards of all types (descriptive, technical, preservation, and administrative) to recommend and design appropriate metadata schema and products for discovery and access. Follow the development of new and emerging technologies and analyze their potential application to the department and library to significantly improve and transfer information resource discovery and retrieval; and participate in departmental and library-wide technology planning and implementation activities.

Serve as primary technical lead for the department's data migration from Archivist's Toolkit to ArchivesSpace. Provide ongoing development and support of the department's use of ArchivesSpace. Collaborate across the Library on ArchivesSpace implementation and use.

Process and catalog archive and manuscript collections in all formats, including born digital, in accordance with approved plans and departmental procedures, including screening for sensitive material and implementation of necessary preservation procedures. Devise processing plans for collections requiring more than minimum processing. Prepare and update access tools such as finding aids and catalog records for archival and manuscript holdings in accordance with archival and library standards.

Participate in departmental planning; represent the department on a variety of collaborative projects and programs inside and outside the department; seek opportunities for cooperation with other departments or institutions; plan and manage specific library projects.

Assist with public services through weekly rotations on the reference desk and involvement in primary source instructions.

Undertake special projects as assigned. Plan, direct, and review the work of support staff and student assistants. Participate in departmental and library-wide planning and committee activities. Actively contribute to the archival profession.


Principal Responsibilities:

1. Assume a variety of responsibilities related to manuscript and archival material in all formats, including selection, appraisal, arrangement and description, preservation, and access and outreach.
2. Work in libraries across university campuses to meet the needs of local, national, and international teaching and research communities.
3. Assist with management of printed collections, as assigned.
4. Assist, if necessary, with disaster recovery efforts.
5. May perform other duties as assigned.

Required Education and Experience:

1. Master's degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master's degree in library science. 
2. Experience arranging and describing or providing public services for manuscript and/or archival collections.
3. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment. 
4. Demonstrated knowledge of archival theory and practice may be substituted for formal training.
5. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials. 
6. Demonstrated knowledge of archival and library management systems.
7. Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections. 
8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability.
9. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion. 

Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title). Librarian ranking information can be found at:

Candidates can view the entire posting and apply online at:

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment

Archivist, University of Arkansas at Little Rock, Little Rock AR

The University of Arkansas at Little Rock (UALR) invites applicants for an Archivist (R97234) position at its primary facility at the Center for Arkansas History and Culture in the Rivermarket District of downtown Little Rock. UALR operates its Archives in partnership with the Central Arkansas Library System with which it works on a variety of initiatives.

The UALR Center for Arkansas History and Culture houses archives at ASI is a research repository that includes Arkansas gubernatorial papers, Civil War materials, Civil Rights records, and many other collections of prominent citizens as well as social organizations that document the history of the state. The Archives consists of over 65,000 records in manuscript, photographic, map, and digital formats.

Applicants will be expected to provide exceptional patron assistance, collection development advice, and have knowledge and use of basic manuscript processing techniques including familiarity with DACS and EAD for digital encoding of manuscript and archival finding aids. Applicants also will assist in the coordination of educational and public outreach programs and must have excellent communication skills. The ability to work effectively and collegially across units and departments is essential.

Required Qualifications: A Bachelor's degree in Archives or a related discipline and two years of related work experience is required.

Preferred Qualifications: A Master's degree in a field related to archives work and two years of relevant work experience is preferred. Experience with Archivist Toolkit is preferred.

UALR is positioning itself for the future by emphasizing interdisciplinary collaboration, high impact learning experiences, community connections, and a campus-wide commitment to student success. The campus is currently undergoing an extensive administrative and academic reorganization in order to align its assets more effectively with these priorities. This is an exciting time to be at UALR. For more information visit the reorganization web site at

Additional information about this position and applications requirements are available under the Jobs link on the Human Resources' website at Incomplete applications will not be considered.

This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas at Little Rock is an equal opportunity, affirmative action employer and actively seeks the candidacy of minorities, women, veterans, and persons with disabilities. Under Arkansas law, all applications are subject to disclosure. Persons hired must have proof of legal authority to work in the United States.

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Project Archivist, Makino Collection (Temporary Appointment), Columbia University Libraries, New York NY

Project Archivist, Makino Collection
Temporary 18-month Appointment
C. V. Starr East Asian Library

The Columbia University Libraries seek a Project Archivist to archive film programs, and ephemera from the Makino Mamoru Collection on East Asian Film and to complete an online finding aid for the entire collection.

Material processing will follow standard practice using the Society of American Archivists' Arranging and Describing Archives and Manuscripts (2005), Describing Archives: A Content Standard (2004), as well as Columbia's local practices. The archivist will follow the arrangement of the collection drafted by the previous archivist who worked on the parts processed to date, will conduct relevant research on the programs, evaluate their organization in the arrangement, perform physical processing and preparation for our offsite storage facility by coordinating the transfer of boxes, provide reference services, and perform outreach, including writing blog posts, updating the web page, giving presentations, cooperating on public programs, train and supervise one or two graduate student helper(s), and create a standard MARC record and finding aid using EAD following the RLG Best Practice Guidelines for Encoded Archival Description (2002).

This is a temporary grant-funded 18-month appointment with the possibility of extension with a proposed start date of April 1, 2014. The appointment can be for a 9, 10 or 11-month appointment but the project must be completed by the grant's end date of December 31, 2016.

For immediate consideration please apply on-line at:

The C.V. Starr East Asian Library is one of the major collections for the study of East Asia in the United States with over 1 million volumes/pieces of Chinese, Japanese, Korean, Tibetan, and Western language materials and over 8,500 periodical titles.

One of the world's leading research universities, Columbia provides outstanding opportunities to work and grow in a unique intellectual community. Set in the Morningside Heights academic village, Columbia also presents the unmatched dynamism, diversity and cultural richness of New York City. The University Libraries, grounded in collections of remarkable depth and breadth, are also building extensive electronic resources and services. The Libraries at Columbia are committed to collegiality, professionalism, innovation and leadership. We offer a salary commensurate with qualifications and experience and excellent benefits.

Columbia University is an Equal Opportunity/Affirmative Action Employer

Minimum qualifications:

- MLS or MA in Archival Management or equivalent
- Thorough knowledge of archival standards
- Advanced ability to read and write Japanese and strong verbal skills in Japanese
- Strong verbal and written communication skills
- Ability to work efficiently and meet project goals and deadlines

Preferred qualifications:

- Advanced degree in an East Asian Studies discipline
- Familiarity with Japanese and East Asian Film Studies
- Experience managing archival digital projects
- Knowledge of research processes in archival sources
- Familiarity with cataloging principles

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Director and University Archivist, Tufts University, Medford MA

The application deadline for this position is February 28, 2014.


The Digital Collections and Archives (DCA) supports the teaching and research mission of Tufts University by ensuring the enduring preservation and accessibility of the university's permanently valuable records and collections. The DCA assists departments, faculty, and staff in managing records and other assets by providing information management consultation, advice, and stewardship. The DCA collaborates with members of the Tufts community and others to develop tools to discover and access collections to support teaching, research, and administrative needs, in addition to providing reference and instruction services. 


The Director and University Archivist oversees all of DCA's staff, collections, and services and has primary responsibility for strategic direction, planning, budget management, fundraising, collection development, developing grant proposals and managing grant-funded projects. The Director leads a highly-integrated staff team and has responsibility for the department's day-to-day operations as well as setting strategic direction for the department in support of the university's strategic goals. The Director represents DCA internally and externally, to donors, community members, and within the profession. Participates in university-wide policy development and implementation particularly focused on institutional data management.

Basic Requirements:

  • MLS from an ALA-accredited program and 10 years of related experience OR Bachelor's Degree and 15 years of related experience.
  • Strong proficiency in office applications.
  • Proven experience leading and mentoring diverse, dedicated, professional staff. Success in developing and managing grant projects. Experience negotiating with donors in complex political and emotional contexts. Knowledge of intellectual property issues and related laws. High proficiency in problem-solving leadership skills, particularly prioritizing competing demands. Experience managing budgets. Experience presenting formally and informally before diverse audiences, including to students, faculty, administrators, and donors and at professional conferences and events. Strong record of engagement in the archival profession.
  • An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.


Preferred Qualifications:

  • Advanced degree in related field.

Tufts University is an AA/EO employer and actively seeks candidates from diverse backgrounds.


Apply Here:

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment

Library Fellow, Christopher Center Library Services, Valparaiso University, Valparaiso IN

Status:  Lecturer, Non-Tenure Track; two-year full-time appointment, full benefits

Deadline:  March 3, 2014 (for full consideration)


Christopher Center Library Services, and Valparaiso University, are committed to fostering a diverse student body and faculty.  We are pleased to announce a new Library Fellow position with an archival focus.  This two year (July 2014 - June 2016) faculty position provides the opportunity for an entry-level librarian, with a demonstrated commitment to diverse and historically underrepresented groups, to gain professional experience as an academic librarian.


The detailed position description, application procedure, and position benefits can be found at

Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Manuscript Processing Archivist, The Trustees of Reservations, Archives & Research Center, Sharon MA

Manuscript Processing Archivist
Position Description

About the Organization:
Founded in 1891, The Trustees of Reservations preserve, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts and work to protect special places across the state. We have helped protect more than 50,000 acres, including 25,000+ acres on more than 100 reservations that are all open to the public. We are a nonprofit conservation organization funded and supported entirely by our visitors, supporters, volunteers, and more than 40,000 members.
The Trustees of Reservations' curatorial resources include archives, buildings, landscapes, ruins, and artifacts covering hundreds of years of human history. In the historic houses, at the Archives & Research Center, and in the land itself, TTOR preserves the material culture of Massachusetts people. Objects and archives help enrich a wide range of programs and activities that take place at The Trustees of Reservations.

Archives & Research Center (ARC) and the Collections:
The Archives & Research Center (ARC) is the hub of The Trustees of Reservations' curatorial stewardship. Located in Sharon, Massachusetts, the ARC provides outside researchers, Trustees staff, and volunteers access to thousands of historical documents, objects, and artifacts related to The Trustees' properties. The ARC, an energy-efficient, climate-controlled building opened in 2008, houses 1,500 linear feet of archival materials, which document The Trustees' founding role in the land trust movement, the stories of Trustees properties across the Commonwealth, and the lives of American families from the 1600's to the present.

The Trustees' collections represent domestic furnishings, outdoor sculptures, and fine & decorative arts from pre-contact to the 20th century. They include more than 30 private collections featuring exceptional pieces from indigenous Massachusetts peoples to mid-century Modern. Archival collections include works of art on paper, photographs, maps, architectural plans, garden designs, botanical specimens, manuscripts, letters, diaries, books, business ledgers, and deeds linked to specific properties and to the organization's history.

Position Description:
The Trustees are looking for an ambitious, self directed individual to serve as a part-time Manuscript Processing Archivist at the Archives & Research Center (ARC). This position will ideally start in February 2014 and is anticipated to last twelve months, with the possibility of renewal. The Manuscript Processing Archivist will focus on arranging and describing three collections concerning properties in New Bedford, Williamstown, and Canton. If time permits, other collections will be assigned. This project will make the collections accessible for research use by staff, interns, volunteers and the general public. The Manuscript Processing Archivist will report directly to the ARC Manager.

The Archivist and the ARC Manager will ensure thorough training of the Manuscript Processing Archivist in the proper performance of their duties. Once training is complete, the Manuscript Processing Archivist will have substantial independence and discretion, subject to review at regular meetings with the ARC Manager and Archivist.

 Assist in the processing of manuscript collections at the Archives & Research Center.  Process and catalogue manuscript collections.
 Manage the documentation associated with the filing and accessibility of manuscript collections.
 Prepare descriptive finding aids in accordance with institutional practices.
 May supervise and train interns, students, and volunteers to assist with collection processing.
 Assist the archivist in answering relevant research questions.
 Participate in meeting assignments as needed.
 Perform and report on special studies, projects, and assignments as requested.

 Masters in Library Science, with an archives concentration from an ALA -accredited institution.
 Undergraduate degree in relevant discipline preferred, such as American history.
 Excellent computer and technical skills, as well as the desire and ability to learn new technologies.
 Familiarity with PastPerfect Museum software is a plus.
 Demonstrated experience in the arrangement and description of archival and manuscript collections.
 Previous processing experience, demonstrated through completed finding aids.
 Excellent communication, interpersonal, research, writing, and analytical skills.
 Demonstrated knowledge of archival processing standards and procedures.
 Ability to meet a high standard of quality of work independently and expeditiously, meet deadlines and follow regular work flow.
 Demonstrated ability to work well with a team of diverse professionals and volunteers to produce a high quality outcome on time and on budget.
 A proven, passionate commitment to the values, mission and purposes represented by The Trustees of Reservations.

Other Requirements:
While performing the duties of this job, the Manuscript Processing Archivist is regularly required to lift and/or move up to 40 pounds unassisted, carry large/awkward print folders, and climb and reach on step stools and rolling ladders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any offer for employment is contingent on a satisfactory criminal background check (CORI).

Compensation & Benefits:
This is a part-time, non-exempt position that is expected to last approximately 12 months. As a part time employee, the Manuscript Processing Archivist is eligible for a variety of pro-rated benefits provided by The Trustees, including vacation, sick, and personal time, and the option to participate in our 401k retirement savings plan and our Flexible Spending Account plans.

Interested candidates should send a cover letter, along with a resume and salary requirements to:
Alison Bassett, ARC Manager
The Trustees of Reservations
396 Moose Hill Street
Sharon, MA 02067

Or email to:

No phone calls please.

Archive Positions | Professional Job Listings in New England | leave a comment

Part time Archivist, Boston Children's Hospital, Boston MA




DUTIES: The Boston Children's Hospital Archives seeks a part-time Archivist to handle reference, answer the phone, process and catalog collections, provide history tours, assist with exhibits and perform other duties as assigned by the full-time Hospital Archivist. This position is for 8 hours a week.


QUAL: A degree in archival administration or an equivalent combination of education, training, and experience is required. Candidates must be able to work independently and have strong interpersonal skills.


SALARY: $16-18 / hr depending on experience.


TO APPLY: Submit resume and references to


DEADLINE: February 7, 2014

Archive Positions | Professional Job Listings in New England | leave a comment

Part-time Archivist, Cambridge MA

The family of Professor Marshall Goldman ( looking to hire a trained archivist to organize his records and prepare them for deposit at the appropriate archival repositories, namely at Harvard University and Wellesley College.  S/he will work
directly with Professor Goldman in his Cambridge office to identify materials, create inventories, and perform preliminary processing.  In addition, s/he will work with archivists at the repositories and staff at the Davis Center for Russian and Eurasian Studies to identify and prepare records for transfer.

This is part-time work, approximately 15 hours per week, with the desired schedule between 1-5 PM. The position will pay $15-25/hour depending on experience. It is anticipated that this work will continue over two to three months or until the work is completed.


-MLS from an ALA-accredited program, with a concentration in archival studies. MLS candidates with experience and coursework in archival descriptive practices and standards and those with Master's degrees in public history or archival management will also be considered.
-Experience surveying and processing large archival collections.
-Background or interest in Russian history, politics, and language helpful.
-Excellent oral and written communication skills.
-Demonstrated ability to complete projects on-time.
-Ability to routinely lift boxes weighing up to 40 lbs.
-Possession of a car to drive Professor Goldman home in the evening. (He has a parking spot close to his Harvard office that the individual could use.)

Please send a resume and cover letter to Karla Goldman,

Academic Positions | Archive Positions | Professional Job Listings in New England | leave a comment

Digital Asset Management System Administrator, New England Wild Flower Society, Framingham MA

Digital Asset Management System Administrator
(DAM Specialist/Coordinator)
New England Wild Flower Society
Part-time position: up to 20 hours per week

Reporting to Director of Communications, Manager of Publications.

About New England Wild Flower Society
The mission of New England Wild Flower Society is to conserve and promote the region's native plants to ensure healthy, biologically diverse landscapes.
Founded in 1900 as the Society for the Protection of Native Plants, New England Wild Flower Society is the nation's oldest plant conservation organization and a recognized leader in native plant conservation, horticulture, and education. The Society's headquarters, Garden in the Woods, is a renowned native plant botanic garden in Framingham, Massachusetts, that attracts visitors from all over the world. From this base, 25 staff and more than 700 volunteers work throughout New England to monitor and protect rare and endangered plants, collect and preserve seeds to ensure biological diversity, detect and control invasive species, conduct research, and offer a range of educational programs.

About New England Wild Flower Society's photographic archive of native plants
The Society has collected more than 12,000 slides of native plants. These images have been used to help the Society inform its members and the public at large through its publications, presentations, signage and website. More than 10,000 of these slides have been scanned and are presently being cleaned and color-corrected. The images are being moved into a powerful, web-hosted database (IMS) by Third Light, a digital asset management software with easy-to-use features. When fully operational, it will take only seconds, not hours, to find plants that bloom in June, have yellow flowers, are found in wet habitats, and are native to Connecticut. Since time equals money, savings at the staff level will be great. In addition, hundreds of gorgeous images that have never been seen by the public will be readily available.

Job Description
- Responsible for implementation, administration and workflow of IMS.
- Responsible for assigning appropriate metadata for assets to ensure accurate usage rights.
- Ensure effective metadata tagging, file structure, and find-ability.
- Ensure quality control of images entered into IMS; oversee Photoshop image editing.
- Manage IMS and facilitate the uploading of assets and maintaining/upgrading the system.
- Manage user accounts and control access.
- Facilitate retrieval of previously catalogued images.
- Process raw images using the appropriate software.
- Archive assets as necessary.
- Maintain integrity of all archived files on the system.
- Generate asset download reports.
- Maintain accurate procedures and records for the system.
- Provide hands-on training and support for new internal and general users.
- Create documentation for administrative support and training.

This is an excellent opportunity for individuals interested in photo cataloguing to gain experience with and apply current theories and practices surrounding digital asset management systems. It's also a great opportunity to bolster your resume with instructional experience and new technology skills.

- Technical proficiency with databases, spreadsheets, office software, and standard computer 
software such as Windows and Mac OS.
- Demonstrated ability working with digital imaging equipment and related Windows-based 
software applications such as Adobe Acrobat Professional, Adobe Photoshop. Adobe Bridge, 
Microsoft Excel.
- Demonstrated consistent accuracy and attention to detail while maintaining a very high level 
of productivity. Excellent spelling and proofreading skills a plus.
- Ability to work independently and collaboratively.
- Excellent organizational skills, including ability to set priorities, meet deadlines, manage 
competing priorities and work with minimal supervision.
- Ability to thoroughly quality control the work of yourself and others.
- Self-starter with strong work ethic.

Excellent Photoshop skills for image editing and color correction.

Interest in
- Archival or visual resource collection
- Image management and structured data
- Botany, ecology, horticulture or landscape studies
- Gaining hands-on experience using the following software programs: Third Light IMS, 
Adobe Bridge/Photoshop, Microsoft Office Suite and Microsoft Access

Opening for one person to work part time.

Submit cover letter, resume, and two letters of recommendation online to: 
or, by mail to:
Rachel Lander
New England WIld Flower Society
180 Hemenway Road
Framingham, MA 01701

This is a part-time staff position. Candidates must be willing to make at least a one-year commitment.

Archive Positions | Professional Job Listings in New England | Special Positions | leave a comment

Archives Assistant, Perkins School for the Blind, Watertown MA

The Archives at the Perkins School for the Blind in Watertown, MA is hiring an Archives Assistant, the job is part-time (up to 18 hours/week):


The application is available through our online career center:

Primary Responsibilities:
Under the direction of the Archivist, the Archives Assistant is responsible for processing archival collections including organization, description, and preservation measures, assisting with digital collections including photography, scanning, and metadata creation. Assist with updating the archives website and social media accounts, and other duties including inventory, data entry, and transcription projects.

Tasks Performed:
Implements uniform arrangement, description, and preservation standards to ensure that collections are efficiently, effectively, and appropriately processed. Writing finding aids and creating other documents to improve collection description and access. Responsible for digitization, post-production and image correction, and metadata creation for online exhibits of archival materials. Updating the archives website, and content creation for social media (Flickr, Twitter, Pinterest). Perform other related duties and tasks as assigned, including assuming duties in the absence of the Archivist.

Essential Functions:
Ability to properly handle fragile, historic materials. Knowledge of digital scanning, image editing, and web page design and development. Knowledge of digital content standards and metadata schema (e.g. Dublin Core, MARC, RDA, METS). Possess knowledge of archives and special collections work routines. Possess knowledge of copyright law. Demonstrates a commitment to continuous learning and to current trends related to digitization. Ability to provide reference and research assistance. Ability to work with sensitive and confidential information in an appropriate manner. Excellent interpersonal, oral, and written communications skills.

Minimum Physical Requirements:
Lifting, carrying and/or moving of boxes, some of which could be heavy or require the use of carts, bending, pulling, collating, and filing. Significant computer work, which may require repetitive motion, prolonged periods of sitting, and sustained visual and mental applications and demands.

Desired Education:
Master's degree or current enrollment in an ALA-accredited Master's program.

Desired Major:
Library Information Science

Desired Job Experience:
Current enrollment in a Master's program, an advanced degree in a related disciplinary field with archival management coursework and/or experience. Experience arranging, processing, and preserving archival collections. Working knowledge of current metadata and descriptive standards, including DACS and EAD.

Certifications Required:
ALA-accredited Master's degree in Library Information Science.

Archive Positions | Professional Job Listings in New England | School Positions | leave a comment

Database Consultant, The Mark Shaw Photographic Archive, East Dummerston VT

The Mark Shaw Photographic Archive ( is seeking information expertise to help us develop a unique, customized database system for our small photo archive. Our current antiquated system and protocols need an upgrade and we are seeking a review of the options available to us, as well as information about the current conventions for museums and archives. We're exploring options from developing around an eCommerce platform like Magento, to starting with a digital repository like Omeka, to building a hybrid system that uses both kinds of databases. An intern would work directly with Mark Shaw Photographic Archive founder and director Juliet Cuming, and with our web designer. This project requires creativity, outside the box thinking, and a knowledge of the available tools.

The Mark Shaw Photographic Archive engages in a variety of income producing activities: we license images, create fine art prints, and produce books and exhibitions featuring the work of photographer Mark Shaw. Based near Brattleboro Vermont our family run archive is the only solar powered, totally "off the grid" photo archive in the world. While initial site visits would be necessary, much of the internship could be completed from home. Please send cover letter and resume to:

Juliet Cuming, Director
The Mark Shaw Photographic Archive
98 Falk Road
East Dummerston, VT. 05346

Archive Positions | Opportunities for Current Students | leave a comment

Film Archivist, Indiana University Bloomington Libraries, Bloomington IN

Film Archivist

Assistant/Associate Librarian

Indiana University Bloomington Libraries


The Indiana University Bloomington Libraries seek a dynamic, innovative, and collegial individual to serve in the position of Film Archivist for the IU Libraries Film Archive. 


The Indiana University Libraries' Film Archive ( was born in 2010 with the transfer of 74,000 films into the Auxiliary Library Facility and the creation of the unit, and is one of the largest film archives in an academic library in the country. Almost immediately after it was created, the IU Libraries' Film Archive was accepted as a member of the prestigious International Federation of Film Archives. As part of the Collection Development Department in the Libraries, the Film Archive represents one of the most notable and respected special collections in the Libraries, and contributes directly to the library's mission to support and strengthen teaching, learning, and research by providing the collections, services, and environments that lead to intellectual discovery.  The IU Libraries' Film Archive plays a leadership role in planning for and implementing the Media Digitization and Preservation Initiative, a university-wide initiative to digitize time-based media.



Reporting to the Director of the IU Libraries' Film Archive, the individual in this position will:

·         Provide reference services and research consultations and support to faculty, students, staff, and the community at large

·         Assist with collection development, management and inventorying

·         Inspect and prepare films for patron use, digitization and projection

·         Assist with grant proposals and project management

·         Manage and develop preservation projects, online exhibits and collaborative national collection related projects

·         Assist with prioritizing of cataloging/conservation/preservation of film collections

·         Keep abreast of developments related to moving image archiving, digital collection management and related issues

·         Contribute to the developments in the field of moving image archives through active professional engagement and research, presenting and publishing in appropriate venues

·         Develop regional, national and international partnerships and collaborations

·         Hire, train and supervise graduate students

·         Serve as an active member of the Collection Development Department




·         ALA-accredited Master's degree in Library Science (MLS) or equivalent education or experience

·         Demonstrated knowledge and understanding of film, video and digital moving image formats and preservation issues

·         Ability to work in a team environment and build working relationships with campus colleagues

·         Excellent interpersonal skills and ability to work well with diverse populations of faculty, students, researchers and academic colleagues

·         Experience in collection development and a broad knowledge of information resources for moving image collections

·         Experience in moving image archives including motion picture film-handling experience.

·         Excellent communication skills

·         Ability to meet the requirements of a tenure-track librarian position


·         Ability to handle multiple responsibilities in a rapidly changing environment

·         Knowledge and understanding of key issues and trends that affect academic libraries and higher education



Salary is competitive and commensurate with experience and education; benefits include a university healthcare plan, university-funded base retirement plan, a 100% university paid group life insurance plan, and a generous paid time off plan.  This is a tenure-track academic appointment that includes eligibility for sabbatical leaves.  For a full list of benefit programs, please refer to the following resources:







For full consideration, applications must be received prior to February 17, 2014.  Interested candidates should review the application requirements and submit their application at:  Questions regarding the position or application process can be directed to: 


Jennifer Chaffin

Director of Human Resources

Libraries Human Resources

Herman B Wells Library 201

Indiana University

Bloomington, IN 47405

Phone:  812-855-8196

Fax:  812-855-2576


Academic Positions | Archive Positions | Professional Jobs Outside of New England | leave a comment

Home | Archives