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For Faculty & Staff


For Faculty & Staff

Find resources to assist faculty with assessment, grant proposals, pedagogy, and teaching.


Faculty and staff must present a Simmons College ID to check out materials.

Please contact the Circulation Desk at or 617-521-2780 with questions about borrowing, renewing, and returning Library materials.

Checkout Location

Library materials may be checked out at the Circulation Desk on Level 1.

Loan Periods & Overdues
  • Books: 90 days with 3 renewals
  • Diversions Books: 28 days with 3 renewals
  • DVDs and VHS Cassettes: 7 days with 1 renewal
  • LaserDiscs: 7 days with 1 renewal
  • 16mm films: 7 days with 1 renewal
  • Audio CDs: 7 days with 3 renewals
  • Reference Books: 24 hours

The Library emails reminder notices for overdue items. When an item is 45 days overdue, an additional replacement charge will be billed to your Library account. These charges will be cleared if the item is returned.

Renewing & Returning

To renew items, log in to the Library Catalog with your Simmons username and password. Items that other Library users have requested and other high-demand items are unavailable for renewal.


Items may be returned:

  • To the Circulation Desk
  • To the book drop in Lefavour Hall, Level G (across from the restrooms)
  • By mail to:
    Library Circulation Desk
    Simmons College
    300 The Fenway
    Boston, MA 02115

Booking Media for Classroom Use

If you wish to play audio or visual media from the Library's collection during your class:

  1. Place the item on 3-hour reserve for your course using the Reserves system.
    • You can only book media items that are on reserve. This ensures that the items will be available when you want to use them.
  2. Book the item for the day and time of your class using the Library Catalog.
    • Find the item in the Catalog and click the "Book Item" button above the item's title.
    • Enter the date and time that you need the item.
    • Items on 3-hour reserve may not be booked for more than three hours. If you need an item for more than 3 hours, please contact the Circulation Desk at or 617-521-2780.
    • Items should be booked in advance (by 4:00 pm on the weekday before your pickup date) to ensure their availability.
  3. Pick up the item at the Circulation Desk on the day of your request.

Please contact the Circulation Desk at or 617-521-2780 with questions about booking media.

Course Reserves

The Library maintains a collection of reserve materials selected by faculty to support their courses. Many reserve items such as journal articles and book chapters can be made available online; print and audio/visual items are available at the Circulation Desk.

The Library is in the process of integrating Course Reserves with Simmons Moodle. If you are using Moodle to manage your course, log in to Moodle and add the Course Reserves block to your course. From there you can manage your reserves list. If you are not using Moodle, log in to the Course Reserves system with your Simmons username and password to configure your course reserves.

For more information, go to the Course Reserves website. For questions or problems, please contact or 617-521-2796.

What can be placed on reserve?
  • At the Circulation Desk:
    • Books or audio/visual media from Simmons Library
      • If the Library does not own an item that you would like to place on reserve, you can request that the Library purchase the item in the Reserves system.
    • Personal copies of books, commercial course packs, and media items
      • The library is not responsible for lost or damaged personal copies.
      • A barcode and call number labeling will be placed on personal copies.
      • After you have created a record for an item in the Reserves system, please bring the item to the Circulation Desk.
      • Personal copies that are no longer being used for a course will be returned through campus mail.
  • On Electronic Reserve:
    • Articles from Library e-resources
    • Print journal articles and book chapters from the Library's collection
      • Copyright restrictions: 
        • One article per journal issue
        • One chapter or up to 10% of the total pages per book
    • Print journal articles and book chapters not from the Library's collection
      • Copyright restrictions:
        • One article per journal issue
        • One chapter or up to 10% of the total pages per book
        • May be used for one semester; permission from copyright holders is required for subsequent use
    • Student papers
      • Privacy and copyright restrictions:
        • Written consent from each student is required
What cannot be placed on reserve?
  • Materials from the Reference Collection
  • Materials from other libraries
  • Course packs assembled by the instructor
  • Commercially-produced "consumable" works, such as workbooks, worksheets, and tests
  • DVDs and videocassettes that have been duplicated from copyrighted versions
  • Materials published by Harvard Business Publishing, e.g., case studies and articles published by journals including Harvard Business Review and Harvard Business Publishing Newsletter
Copyright considerations

Copyright law establishes a zone of Fair Use protection for copying or disseminating copyrighted works for teaching purposes without obtaining permission from the copyright owner under certain circumstances. Simmons College subscribes to the belief that intellectual property rights should be respected and honored, and that fair and appropriate use of published and unpublished materials is an obligation that all members of the Simmons community should observe.

When copyright is required, it is the responsibility of the faculty member to obtain permission for an item to be used on reserve, in adherence with the Simmons College Copyright Policy. Please contact the Library with any questions regarding copyright and course reserves at or 617-521-2796.

Interlibrary Loan (ILL)

If there are materials that you need for scholarship or teaching that the Library does not own, we may be able to borrow them for you from another library. To place interlibrary loan requests, log in to the ILL system with your username and password.

Go to the ILL website for more information. For questions or problems, please contact the ILL staff at or 617-521-2796.


Log in to the ILL system to request a renewal. A renewal must be requested before an item is due. Not all libraries grant renewals.

Overdue ILLs

Shortly before its due date, you will receive a courtesy notice reminding you that your ILL item is due soon. After 30 days, you may be billed for the item. Please note that lending libraries' replacement fees are often $80 or more.

Access to Cultural Institutions

Museum of Fine Arts
  • Simmons faculty and staff can borrow up to two passes at a time for the MFA for up to 24 hours. These passes are available at the Circulation Desk. Overdue MFA passes incur a fee of $5 per day.
  • Free Days: Wednesday nights after 4 pm, admission is by voluntary contribution (suggested donation $22)
  • A faculty or staff member accompanying at least 10 students can receive free admission when they book a Group Visit in advance.
  • More info on the Museum of Fine Arts
Isabella Stewart Gardner Museum
  • Free admission with Simmons ID (additional fees for special exhibits)
  • Guest passes are available that grant complimentary admission for one person per day when accompanied by a Simmons faculty or staff member. The one-time use passes are available at the Circulation Desk.
  • Complimentary admission to special museum lectures, as well as to the special monthly series, Gardner After Hours on the 3rd Thursday of every month
  • Tickets available for $10 to "Music at the Gardner Concerts" held Thursdays and Sundays
  • Preferential and more flexible scheduling of group visits is available to faculty. See the ISGM Tour and Visit Policies for more information.
  • More info on the Isabella Stewart Gardner Museum
New England Philharmonic (Orchestra-in-Residence at Simmons)

Other Services