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Event Set-Up Request

Students: Before you submit setup requests on-line, email approval is required from a Simmons Representative to the Conferences Department. Acceptable Simmons representatives are:

  • OSLA for recognized Student Organization events 
  • Professor/Advisor for study groups and class related events
  • Scott/Ross Representative for all Scott/Ross events

Once you have reserved your event space and received confirmation, you can use the form below to request a specific room set-up for your event.

  • Note: Your event space must be reserved and confirmed BEFORE you complete this form. If you haven't made a reservation yet, please start by either submitting an on-line request through or by emailing us at
  • This form MUST be submitted a minimum of FIVE business days in advance of the event or you will incur a financial penalty.
  • If you have the same set up for several dates and/or times, you can fill out one event section and note the additional dates and times in the notes boxes at the end.
  • Use this diagram to specify a set arrangement on the form below:
    Room Set up Diagrams
  • If you have any questions, please contact us at 617-521-2158 or