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Signing Authorization

  1. How does the signing authorization process work?
  2. How do I get my signature on file?
  3. Who do I contact or send my forms to?
  4. How do I get a new Department Number (Budget Code) processed?

 

1. How does the signing authorization process work?

  • A list of valid budget codes will be provided to the Budget Coordinator at the beginning of the academic year.
  • Budget Coordinator will update database.
  • If a new signature is required, manual process will be used to a get signature on file (See Forms section for the New Authorization Signature Form).
  • Signature will then be scanned and saved to folder on network (handled by Budget Coordinator).
  • If new department numbers are created, a form must be filled out. Accounting will provide this form and copies will be distributed to Budget Coordinator, Payroll, AP/Purchasing, and Accounting.

2. How do I get my signature on file?
See the Forms section and fill out the New Authorization Signature form ONLY if you have not had previous signing authority or if you are a new employee.

3. Who do I contact or send my forms to?
Please send forms to the Budget Coordinator. If you have any questions related to signing authority you may call ext.2878. If your question is related to the budget specifically, please contact the Director of Budget & Financial Planning at ext.2872.

4. How do I get a new Department Number (Budget Code) processed?
There is a New Department Number form that must be filled out. Only Accounting Services can provide this form. All authorized signers must sign this form, since this is a new code and there is no previous record of it. The form is then forwarded on to the Budget Coordinator and added to the spreadsheet that tracks all codes and signatures.

Contact

Kim O'Neil
Senior Budget Analyst
Office L-334D
617.521.3816
kimberly.oneil@simmons.edu

Roslyn Taylor
Senior Budget Analyst
Office L-334E
617.521.2089
roslyn.taylor@simmons.edu

Diane Hallisey
Interim Director of Budgeting, Financial Planning and Reporting
Office L-334F
617.521.2872
diane.hallisey@simmons.edu

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