Recently in Archive Positions

Assistant Archivist for Pan Am Flight 103, Syracuse University, Syracuse, NY

The Pan Am Flight 103 / Lockerbie Air Disaster Archives houses records relating to Pan Am Flight 103, which was destroyed by a terrorist bomb over Lockerbie, Scotland on December 21, 1988, killing 270 men, women and children.  Among those killed were 35 students who had been studying abroad with Syracuse University.  The position is responsible for the day-to-day efforts involving the Pan Am Flight 103 / Lockerbie Air Disaster Archives and also supports the general activities of the University Archives as necessary. The position is currently funded for four years with the expectation that it will continue beyond that time.

Responsibilities will include:

  • Process archival collections and create finding aids following Encoded Archival Description standards
  • Coordinate the digitization of appropriate components of the collections
  • Interact with and assist family members, the VPAF 103 victims group, donors, Remembrance Scholars and applicants, and researchers studying the effects of terrorism
  • Advance the Story Archive Collection of oral and written histories and conduct video histories
  • Prepare and mount occasional exhibitions and displays to showcase the collections
  • Attend Pan Am Flight 103-related meetings and functions as appropriate, especially during Remembrance Week each fall
  • Prepare and present talks to classes, alumni groups and professional associations
  • Write articles for the Archives' newsletter, for the VPAF103 newsletter Truth Quest, and for other venues as they develop
  • Assist with development/fundraising efforts including research and applications for possible grants
  • Support the general efforts of the department and fill in as necessary to assist with archival and records management duties

A master's degree in archival studies, library science, or history is required. Candidates should have experience in archives, preferably in a college/university setting, and ideally with grief-based collections. The successful candidate will have strong organizational skills; good oral and written communication skills and service orientation; and the ability to lift boxes weighing up to 35 pounds.

View the job posting and apply for the position via this link: http://www.sujobopps.com/postings/56033

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Head of Special Collections, University of Houston Libraries, Houston, TX

Responsibilities:  The University of Houston Libraries are seeking a progressive and forward thinking leader prepared to articulate a vision and direction for a growing special collections and archives that supports the University's objectives of advancing research, improving student success, and increasing national recognition.  The Libraries' Special Collections enhances the traditional strengths of a rare books and archives department with a growing number of contemporary collections that reflect the vitality and diversity of the City of Houston.  The position provides direction and oversight to a group of 6 librarians, 4 regular staff members, and 2 post-doctoral staff members curating archival collections and rare books.  The Head oversees the ongoing development of archival collections, work with academic departments, preparation of collections for digitization, and a full calendar of exhibits.  There is frequent contact with established donors and potential donors for acquisitions of unique collections, as well as fundraising and management of departmental endowments.  The Head of Special Collections serves as a member of the Library Management Council, the Public Services Council, and the Digital Collections Management Committee.  The Head of Special Collections holds the Emily Scott Evans Endowed Professorship. The position reports to the Associate Dean for Public Services.  The position is available February 2, 2015.

Qualifications:  Required - 

  • American Library Association accredited Master's degree
  • Management and supervisory experience in increasingly responsible positions
  • Experience in special collections and/or archives
  • Understanding of processes and technologies for managing, providing access to, and preserving digitized and born digital materials
  • Experience caring for archival and/or rare book collections, which may include physical and electronic formats
  • Demonstrated success in the stewardship of donors
  • Demonstrated innovative leadership in organizing resources (human, technical, and financial) to assure an efficient and effective organization
  • Record of publication and professional engagement to support appointment to the rank of Librarian and an endowed professorship

Preferred -

  • Record of successful external grant activities
  • Background in rare books

Salary:  $88,000 to $92,000 expected hiring range, depending on qualifications and experience.  Additional funding from the endowed professorship will be available.  Comprehensive benefits package; choice of retirement programs including TIAA-CREF; tax deferred annuity program available; release time to take a class up to 3 hours/week; no state or local income tax.

Library Information:  Special Collections was founded in 1968 and serves as the main teaching and research center for primary sources at the University of Houston. Special Collections holds over 7,000 linear feet of archival collections, approximately 105,000 rare books, and over 2,000 periodicals and 1,100 historical maps.  Collection strengths include Architecture and Planning; Contemporary Literature; Energy (oil and gas); Environmental Houston; Ethnic Houston; Hispanic Collections; Houston and Texas History; Houston Hip Hop; Performing Arts; University Archives; USS Houston and Military History; and the Shuart Women's Archive and Research Collection, as well as rare books from medieval manuscripts to modern artists' books.  Special Collections has active instruction and outreach programs and collaborates with other library departments in developing and presenting a growing collection of unique digitized materials (http://digital.lib.uh.edu/).

The UH Libraries are a member of the Association of Research Libraries, the Greater Western Library Alliance, the Hathi Trust, the Council on Library and Information Resources, the Digital Library Federation, and the Texas Digital Library.  The campus libraries provide access to over 3.1 million volumes.  Total staff includes 69 professionals and approximately 135 support staff.  Additional information about the University Libraries is available at: http://info.lib.uh.edu . 

The UH Libraries' Strategic Directions document focuses on targeting services to specific user groups, reimagining library spaces, improving outreach, and increasing national recognition.  Further information and the complete document are available at:http://info.lib.uh.edu/about/strategic-directions .  The Strategic Directions support an ambitious set of goals adopted by the University and the further the Tier One effort (http://www.uh.edu/about/initiatives/).  We seek to recruit librarians who can relate their work to these strategies and understand their role in advancing these strategic imperatives. 

General Information:  The University of Houston comprises 13 colleges and schools offering close to 80 degree programs with an enrollment of about 40,000 students, 7,200 of whom are enrolled in graduate studies.  Reflecting the multicultural community of metropolitan Houston, UH is one of the most ethnically diverse research university campuses in the nation.  
Houston, the fourth largest city in the United States, offers all the cultural and recreational opportunities of a great city and is within easy reach of the Gulf of Mexico.  It enjoys a very reasonable cost of living and was selected by Forbes as topping the list of America's coolest cities (http://www.forbes.com/sites/morganbrennan/2012/07/26/houston-tops-our-li...).

For additional information, including information about Houston's flourishing arts scene and entertainment offerings, please see: http://visithoustontexas.com .  For information about housing and living in Houston see: http://www.houston.org/living/index.html.

Application Deadline:  Applications will be accepted until the position is filled. Send letter of application, names of 3 references, and resume to Damon Camille, Recruitment Coordinator, University of Houston, 114 University Libraries, Houston, Texas 77204-2000.  Applications may also be submitted by email to:  dcamille@uh.edu.

Potential applicants seeking further information should contact John Lehner, Associate Dean for Personnel, Planning, and Systems, at 713-743-9801 or jlehner@uh.edu

THE UNIVERSITY OF HOUSTON IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. MINORITIES, WOMEN, VETERANS AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

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College Archivist (Assistant or Associate Professor), Brooklyn College, Brooklyn, NY

Salary: Not Specified
Status: Full-time
Posted: 09/11/14
Deadline: 10/21/14

The Library department at Brooklyn College invites applications for an Assistant or Associate Professor - College Archivist position.

The College Archivist is responsible for the management and administration of the Brooklyn College Archives & Special Collections, and Brooklyn College's Minor in Archival Studies & Community Documentation.  This includes teaching the archival introductory course, oversight of interns, and other related duties.

S/he oversees strategic planning initiatives related to Archives & Special Collections, designs and implements comprehensive collection development policies and procedures for the unit; participates in appropriate fundraising and grant-seeking activities; oversees archival digitization initiatives and other major projects, and liaising with other units to achieve project objectives; and supervises a staff of 4 full-time employees, 2 to 4 part-time staff, interns, and grant-paid employees.

Review of applications will begin October 21, 2014 and will continue until the position is filled.

Visit www.brooklyn.cuny.edu/facultyjobs and scroll down to 11238 for more information. AA/EOE.

Apply for this job

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Metadata and Technical Services Archivist, Smith College, Northampton, MA

AD0081 - Metadata and Technical Services Archivist

Department: Libraries

Job Category: Staff

Position Control: AD0081

Grade: I

Position Category: Regular

Internal/External Position Type: Administrative

FLSA: Exempt

Position Summary:

Lead the Special Collections implementation of metadata standards and processing methodologies; develop and maintain policies and procedures for archival collection management consistent with nationally accepted standards; supervise digital workflow and training for Special Collections physical and digital content. Work closely with the Digital Strategies and Services staff.

Duties and Responsbilities:

Metadata & Systems: Establish workflows for metadata creation and capture, including accessioning, arrangement, description, and other all-inclusive metadata. Oversee existing collection management systems and manage the migration of legacy content to new systems when necessary.

Collection Management: Steward materials throughout the archival process from post-accessioning (including the writing, editing, and quality control of finding aids and other discovery tools for research use); promote collection access through uniform and improved description; in consultation with other archival staff and the Director of Special Collections establish goals (processing priorities) and criteria for processing materials; coordinate the integration of collections in all formats for improved access.

Workflow Management and Documentation: Reengineer technical procedures and practices for use in ever-evolving technological environments and communicate those to staff through the creation or revision of manuals as well as peer-to-peer training; collaborate with Libraries staff on the preservation and access of both analog and digital collection content within all system environments; in close collaboration with other archivists, serve as the principal manager of both analog and digital collection content metadata (administrative, descriptive, structural, and preservation) and collection management systems.

Work with archival staff to ensure the authenticity and reliability of digitized and born digital content according to archival best practices and standards; supervise the workflow of both born digital collection as well as the digitization of analog collections in the digital production studio.

Reference and Other: Provide reference and research service for patrons, including scheduled reading room coverage; train and supervise students in processing, digital content management, and other collections-based activities. Participate actively in the shared decision making for Special Collections, resource management, and program and policy development; participate actively in the archival profession as part of professional development; perform other duties as assigned.

Qualifications:

Education/Experience: Master's degree from an ALA-accredited program or an advanced degree in a related disciplinary field with archival management coursework; Three years of experience with processing physical and digital collections, including the selection, processing and preservation of historical, valued, and sensitive documents; demonstrated understanding of issues related to digital records management and electronic records archiving. Experience as a project lead and as a peer trainer.

Skills: Ability to envision and execute successful digital content management projects; knowledge of archival theory; knowledge of copyright, donor restrictions, and permissions as related to analog and digital collections.

Strong technical skills required in format validation and conversion methods, data integrity techniques and technologies, long term storage planning, and digital asset management systems. Ability to articulate highly technical concepts to a variety of audiences);

Working knowledge of collection management, preservation and access platforms such as ArchivesSpace, Archivematica, Drupal, Fedora Commons, Omeka, and MetaArchive. In-depth knowledge of digital preservation standards: PREMIS and OAIS. Knowledge and experience writing in HTML and XML, structural databases, as well as related schema EAD / MARC and standards Dublin Core, METS, and MODS.

To apply, visit the Smith College website.

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Archives Collections Associate, Institute Archives and Special Collections (Library Assistant III), MIT Libraries, Cambridge, MA

The MIT Libraries Institute Archives and Special Collections (IASC) is seeking a motivated, detail-oriented individual to assist with acquisition procedures; physical transfer of new archival and manuscript collections; and provide support to its records management program. This position provides the opportunity to utilize and develop archival processing skills in a vibrant university Archives setting.

RESPONSIBILITIES: Under the direction of the Collections Archivist, the Archives Collections Associate will, after initial contacts by the Archivist, work with offices and donors regarding the transfer of collections; draft donor acknowledgement and gift agreement letters; and make straightforward appraisal decisions (what to keep/discard). Processing activities of the Associate include participation in the creation of transfer lists and inventories, packing, preservation re-housing, and labeling, as well as updating box/folder lists, conducting background research, drafting collection descriptions, updating/editing finding aids, and editing databases. S/he will also assist with "on-demand" processing activities including appraisal, re-organizing, re-housing, and updating descriptions. The Collections Associate will assist with initial transfers of born-digital files which includes using the IASC's collection management databases, entering data and assisting with the creation and implementation of descriptive standards, including EAD, DACS, MARC, and Dublin Core. Dealing appropriately with confidential material and making decisions regarding what qualifies as restricted material is an important aspect of the Associate's work. The Archives Collections Associate will assist with records management transfers and retrieval requests, and records management activities. S/he will maintain written documentation of procedures, engage with IASC staff and participate in formulating policy and workflow enhancements. S/he may perform "on-demand" scanning for researchers, or staff and may staff the reference desk if needed, answering reference queries based on knowledge of collections, and performing reference desk "backup" procedures. The Associate may hire, train and direct work of student workers and MITemps and will perform other duties as assigned.

QUALIFICATIONS: Required - Two years experience processing collections in an archival repository or library. Aptitude for careful, accurate and detail-oriented work. Strong analytical skills with ability to work and apply judgment independently. Excellent communication and interpersonal skills, including commitment to working effectively within a diverse population and demonstrated ability to follow direction and to work collaboratively and contribute to team progress. Excellent organizational skills, ability to meet deadlines and to manage competing priorities. Flexibility and ability to adapt to change and work successfully in fast-paced, dynamic environment. Demonstrated ability to maintain and safeguard confidentiality of documents and information collected and reviewed. Physical aspect of job requires ability to regularly lift and move boxes of materials weighing approximately 40 lbs. Preferred - Bachelor's degree. Experience working in an academic environment. Knowledge of DACS, MARC, EAD, XML. Experience scanning documents or working on digitization projects. Knowledge of HTML and website editing.

HOURS: 35 hours per week, Monday-Friday, 9:00 a.m. and 5:00 p.m.

APPLICATION PROCESS: Apply online at: http://hrweb.mit.edu/staffing/index.html.

MIT offers excellent benefits including health and dental plans and tuition assistance. The MIT Libraries affords a flexible and collegial working environment and provides opportunities for training and skill development.

MIT is strongly and actively committed to diversity within its community and particularly encourages applications from qualified women and ethnic minority candidates.

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Archivist, Pennsylvania State Archives, Harrisburg, PA

Job Duties:

This is an entry level Archivist position. Candidate will be responsible for assisting in implementing a fourteen-month project at the Pennsylvania State Archives made possible by funds from the National Historical Records and Publications Commission (NHPRC). One archivist will be hired to process, re-appraise, re-house and create detailed listings for records of the late twentieth century Pennsylvania Governors Shapp, Thornburgh and Casey. The employee will be hired through the Pennsylvania Heritage Foundation.

Duties will include: re-appraising and re-housing over 400 cubic feet of records relating to the Commission for Women, the Bureau of Affirmative Action, Chief Clerk's Office and others. Additionally, official videotapes of the Thornburgh and Casey Administrations will be reappraised and organized into appropriate acid-free storage containers. Inventories of the re-housed items will be created and prepared for upload to the Archives web site. Other related duties may arise as the project progresses.

Qualifications:

Required qualifications for the position include:

  • Ability to make a twelve month commitment to the project
  • Strong oral and written communication skills
  • Familiarity with basic archival standards and practices
  • Familiarity with archival processing standards and practices
  • Familiarity with current archival preservation practices
  • Familiarity with computers and basic software applications
  • Minimum of Bachelor's degree with archival component and/or equivalent archival experience

Beginning annual salary will be $39,257 with full benefits. The anticipated start date is late October, 2014.

Please submit applications by October 1 to:

Pennsylvania State Archives
Attn: David Shoff
350 North Street
Harrisburg, PA 17120

For more information contact the Project Director, David Shoff at: 717-783-5796 or email: dshoff@pa.gov

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Archives Specialist, National Archives and Record Administration, College Park, MD

The National Archives and Records Administration (NARA) has an archives specialist job opening in its Chief Records Officer (CRO) unit.  The duty station is at Archives II in the Washington suburbs (College Park, MD). Applications are due September 26. The announcement is here: https://www.usajobs.gov/GetJob/ViewDetails/381006000

This is a developmental, Full Time position, with the potential to be converted after a year to a term position (1-4 years) OR to a permanent position with NARA. Starting salary range for GS-9 is $52,146.00 to $67,787.00 / Per Year. Promotion potential to GS-12, journeyman level, for which the Federal salary range in the DC area is $75,621 to $98,305. Federal GS pay rates, DC area locality pay adjusted, here: http://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/salary-tables/14Tables/html/DCB.aspx

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Electronic Records Archivist, Alabama Department of Archives and History, Montgomery, AL

Annual Salary Range: $35,589.60 - $56,685.60   Salary is negotiable within the range based on qualifications and experience.

The Alabama Department of Archives and History seeks a highly motivated, innovative, and collaborative Electronic Records Archivist to lead preservation activities within the organization. The electronic records archivist will be responsible for the acquisition, appraisal, description, management, policy-formation, and preservation of born-digital and imaged records with legal, historical, evidential, research, or administrative value. This work will be completed in cooperation with an ADAH IT staff member, reference and collections management staff members, and other members of the records management/appraisal staff as part of the ADAH electronic records team.  The electronic records archivist will also be responsible for ensuring electronic records policies, principles, standards, and best practices are instilled in all ADAH staff members.

Duties:

  • Evaluate current Alabama, other states', and national laws with regards to electronic records and record keeping.
  • Collaborate with state and local government officials, private donors, and patrons to facilitate the acquisition of a wide array of electronic collections, including but not limited to state agency electronic records and websites, born digital manuscripts and personal papers, research datasets and publications.
  • Work with all stakeholders to develop and/or revise policies, rules and guidelines concerning the management of electronic records and electronic records systems towards the creation of Trusted Digital Repositories, based on national and international best practices.
  • Appraise, develop, and implement retention periods for electronic government records.
  • Develop and provide training for state and local agency staff in the proper management of electronic/digital records.
  • Provide expert advice and consulting on issues concerning electronic/digital materials.
  • Design, prepare, and update, as needed, technical leaflets and other related educational/informational publications on electronic records management for distribution and reference.

Knowledge, Skills, and Abilities:

  • Knowledge of records management and archival core competencies.
  • Knowledge of the principles and practices involved with the appraisal, acquisition, and disposition of records.
  • Knowledge of principles of database management, enterprise architecture, and systems analysis and development.
  • Knowledge of current preservation technologies and OAIS and TRAC.
  • Knowledge of metadata standards and practices.
  • Knowledge of reformatting best practices.
  • Evidence of commitment to the archival profession by memberships and participation in professional associations.
  • Record of ongoing professional development and contribution.
  • Ability to work well with all stakeholders.
  • Ability to express ideas clearly, both orally and in writing.
  • Ability to read, analyze, and interpret industry periodicals, professional journals, technical procedures, and government regulations.
  • Ability to lift and carry heavy boxes weighing on average 30-40 pounds.

Necessary Qualifications:

  • Graduation from a four-year college or university with a bachelor's degree in archives/library/information science or a related field with completion of graduate level course work in archives or information management.
  • Master's degree strongly preferred.
  • Two years of professional experience in archival work and records/information management in an archival repository.
  • A current driver's license

Desired Experience:

  • Application of archival theory and practice to the management and preservation of electronic records.
  • Demonstrated experience with various platforms.  ADAH currently uses Windows, Voyager, CONTENTdm, and LOCKSS.
  • Project management experience as it applies to management of electronic/digital content.
  • Experience creating preservation metadata, and working with tools that verify file authenticity and tools that identify potentially restricted content strongly preferred.

Montgomery and ADAH

Montgomery and the River Region are home to friendly people, high-tech industry, the State Capitol, and a major Air Force Base. The region is growing quickly with over 360,000 people in Montgomery, Prattville, Millbrook, Pike Road, Wetumpka and Tallassee and enjoys a low cost of living. Located in central Alabama at the intersection of Interstate Highway 85 (east and west) and Interstate Highway 65 (north and south), Montgomery is:

  • 161 miles southwest of Atlanta
  • 92 miles south of Birmingham
  • 168 miles north of Mobile and the Gulf of Mexico

Alabama created the first state department of archives and history in the United States. Founded in 1901, the Alabama Department of Archives and History became a model for many other states.  Now in its second century of service, the Alabama Department of Archives and History is mindful of its obligation to preserve the records of its past and to serve the information needs of future generations of researchers.  The department continues the following programs as priority services:

  • assistance to state agencies and local governments in the preservation of their records of historical value
  • work to preserve modern records in fragile formats, such as computer records, photographs, and video tapes
  • educational programs and tours to school children, tourists, and interested citizens
  • reference service
  • maintenance of the security of collections held by the Archives
  • the use of new information technology to extend the department's services.

Application Process:

Steve Murray, ADAH Director, and Tom Turley, Appraisal Coordinator, will be attending the SAA meeting in Washington, DC in August.  If you would like to arrange a time to meet with them during the meeting, please email them at steve.murray@archives.alabama.gov or tom.turley@archives.alabama.gov

Please submit a resume, list of three references, 3-5 page interpretive writing sample, and cover letter to the address below by September 30, 2014.  The cover letter should include availability details and salary requirements.

Candidates will be selected for interview and formal application based on the information submitted, with an anticipated hiring date in November 2014.

Tracey Berezansky

tracey.berezansky@archives.alabama.gov

Alabama Department of Archives and History

P.O. Box 300100

Montgomery, AL 36130-0100

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Nuremberg Trials Project Metadata Manager/Document Analyst, Harvard Law School, Cambridge, MA

Time Status: Part-time

Schedule: 22-30 hours/week (as needed to complete project)

Department: 103484 : HLS^LIB^Collection Development

Salary Grade: 057

Union: 00 - Non Union, Exempt or Temporary

Duties & Responsibilities: Under the direction of the Web Developer, the Nuremberg Trials Project Metadata Manager/Document Analyst is responsible for analyzing documents in the Law Library's Nuremberg Trials Collection, preparing those documents for digitization, and assigning metadata tags and other identifying features to enable retrieval of the documents.

ESSENTIAL FUNCTIONS:

  • Become familiar with project's archival materials and pre-existing technological infrastructure, project documentation, and relevant reference works about the Nuremberg Trials.
  • Prepare list of project's evidentiary materials, using trial transcript and document content to create detailed, annotated list of documents to be analyzed and digitized.
  • Prepare individual documents from the project's 24 archival boxes of evidentiary materials for digitization, disassembling, foldering and annotating.
  • Perform quality assurance (QA) on the digitized images, insuring correspondence between paper documents and the scanned images made of them, accuracy of image filenames, and integrity of the digitized images.
  • Using document list, proceed through all of project's evidentiary documents, reading and analyzing each document according to approximately 30 data points, resolving any discrepancies and textual corruption which bear on the accurate creation of the document metadata, and entering this data into Microsoft Access database
  • Remain attentive to workflow inefficiencies, suggesting improvements wherever appropriate, and test out new procedures and technologies as these are suggested within the project team.
  • Participate in creating, editing and producing project documentation.

Basic Qualifications

  • Masters degree in a related field required.
  • Requires reading knowledge of German.
  • 5 or more years of previous library experience required.

Additional Qualifications

  • Requires a deep analytical skill to create descriptive summary titles for each document, to identify relevant subject and defendant lists for each document, and to resolve at times complicated discrepancies and textual corruption in document ID's and content.
  • Requires editor's ability to critically attend to textual detail, and to document and archival structure.
  • Requires comfort with Microsoft Access and Excel databases: ability to navigate, search, print reports and enter complex record data into flexible grid of forms.
  • Requires excellent organizational and time management skills, good interpersonal skills, and ability to work independently
  • Knowledge of digitization and imaging standards preferred.

Additional Information

All offers to be made by HLS Human Resources.

Pre-Employment Screening

Education, Identity

Appointment End Date

30-Jun-2015

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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Volunteer, Boston Arts Academy/Fenway High School Archives, Boston, MA

The BAA/FHS Archives documents the history of both high schools separately through the collection of documents, administrative records, curriculum materials, student publications, yearbooks, relevant news articles, photographs, and some relevant artifacts. The decision to accept or decline donations is made on a case-by-case basis. The Archives collection is maintained in the media room of the Boston Arts Academy/Fenway High School Library. The collection is non-circulating but access to materials is available upon request through the Archivist.

BAA/Fenway Library is a vibrant, well-resourced school library located adjacent to the Fens and Fenway Park, a ten minute walk from Simmons. Volunteers become part of an active school library program team. We are seeking SLIS students interested in contributing time to learning and applying archival practices. Ideally, a volunteer determines a block of time, one day a week for the semester, where he or she is committed to working.

Requirements: A team player, energy, flexibility and a sense of humor. Prior experience working with high school age students is helpful but not necessary. Archive experience is not required but current enrollment in, or completion of, LIS 438 is required. There may be a possibility for this to turn into a paid position for the Spring semester.

Please send an email of interest, along with possible availability, and an attached resume to Bonnie McBride, Archivist: bmcbride@bostonartsacademy.org

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Archivist, Pennsylvania State Archives, Harrisburg, PA

Job Duties:

This is an entry level Archivist position. Candidate will be responsible for assisting in implementing a fourteen-month project at the Pennsylvania State Archives made possible by funds from the National Historical Records and Publications Commission (NHPRC). One archivist will be hired to process, re-appraise, re-house and create detailed listings for records of the late twentieth century Pennsylvania Governors Shapp, Thornburgh and Casey. The employee will be hired through the Pennsylvania Heritage Foundation.

Duties will include: re-appraising and re-housing over 400 cubic feet of records relating to the Commission for Women, the Bureau of Affirmative Action, Chief Clerk's Office and others. Additionally, official videotapes of the Thornburgh and Casey Administrations will be reappraised and organized into appropriate acid-free storage containers. Inventories of the re-housed items will be created and prepared for upload to the Archives web site. Other related duties may arise as the project progresses.

Qualifications:

Required qualifications for the position include:

  • Ability to make a twelve month commitment to the project
  • Strong oral and written communication skills
  • Familiarity with basic archival standards and practices
  • Familiarity with archival processing standards and practices
  • Familiarity with current archival preservation practices
  • Familiarity with computers and basic software applications
  • Minimum of Bachelor's degree with archival component and/or equivalent archival experience

Beginning annual salary will be $39,257 with full benefits. The anticipated start date is late October, 2014.  

Please submit applications by October 1 to:

Pennsylvania State Archives
Attn: David Shoff
350 North Street
Harrisburg, PA 17120

For more information contact the Project Director, David Shoff at: 717-783-5796 or email: dshoff@pa.gov

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Director of Special Collections and the John Hay Library, Brown University, Providence, RI

The Brown University Library is seeking a creative, energetic, and forward-looking leader for the John Hay Library.  The Hay is the home of the University Library's outstanding special collections, rare books, and manuscripts, as well as the University Archives, which document Brown's 250-year history. Enthusiastically meeting contemporary challenges and opportunities with innovative approaches and partnerships, the Director of Special Collections and the John Hay Library will articulate a revitalized vision for one of the nation's great academic library's special collections and its recently renovated building.

Reporting to the University Librarian, the Director of Special Collections and the John Hay Library will provide strong leadership for and administration of the resources, services, and operations related to special collections and the University Archives.  In addition, the incumbent will work closely with other departments and units throughout the Library system to ensure that the John Hay Library is a pro-active, integral component of library-wide support for teaching, learning, and research. The Director will directly supervise 5 FTE professional staff (the University Archivist, Reader Services Librarian, and three curators) and will have oversight for a total of 14 FTE, as well as student assistants.  

In coordination with the University Librarian, the successful candidate will assist with stewardship and grant-writing activities and will initiate and manage a variety of educational programs and services that showcase Brown's special collections. The incumbent will have a strong commitment to Brown's academic mission and will work with other librarians and faculty to promote the integration of special collections materials in teaching, research, and educational public programs across the disciplines and at both graduate and undergraduate levels. He or she will have an understanding of the management of digital records and objects, a knowledge of technological applications in digital library development as related to special collections and archives, such as digital repositories and digitization, and will collaborate with other Library staff to advance digital initiatives, specifically to enhance the delivery of special collections content and services to a broad audience. The incumbent also will work with curators to develop and implement effective collection management guidelines and practices which emphasize future areas of growth, strength, and sustainability.

The incumbent will be responsible for defining and inaugurating the expanded services associated with the newly renovated spaces in the John Hay Library and will promote innovative approaches for access to unique special collections and digital scholarship. As part of the University Library's senior administrative team, the Director of Special Collections and the John Hay Library also will play a major role in library-wide planning and evaluation and in setting the Library's strategic directions.  The successful candidate will represent the Brown University Library in local, regional, and national professional organizations.

Qualifications:

  • Master's degree in library /information science or graduate degree in a relevant discipline.
  • Five years of progressively responsible experience in managing or leading special collections services and operations.
  • Demonstrated knowledge of rare books, manuscripts, archives, and special collections.
  • Experience in working with curatorial, technical services, conservation, and digital library staff to develop goals for acquiring, processing, and making special collections fully accessible.
  • Demonstrated understanding of and receptiveness to the uses of emerging technologies in archival and special collections.
  • Demonstrated ability to articulate vision, set direction, and accomplish initiatives in changing environments.
  • Excellent oral, written, and interpersonal communication skills with experience in working collaboratively with others.
  • Strong analytical, problem-solving, and decision-making skills.
  • Demonstrated understanding of key issues and current trends in higher education and how they relate to the use of libraries and primary resources.
  • Evidence of success in fundraising and/or obtaining grants.
  • Evidence of scholarly engagement and active participation within the profession.

To Apply: please visit Brown University's career opportunities website at:  https://brownjobs.brown.edu/applicants/jsp/shared and reference Job No. 114492.   Complete an application online, attach documents, and submit for immediate consideration.  Documents should include cover letter, resume, and the names and e-mail addresses of three references.  Review of applications will continue until the position is filled. 

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.

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Project Assistant, Baker Library Special Collections, Knowledge and Library Services, Harvard Business School

(part-time; no benefits)

Duties: Baker Library seeks a Project Assistant to provide administrative support for projects and to process contemporary business records.  As a member of the project team, the assistant will be responsible for preparing materials for digitization, digitizing content, conducting quality control, supporting processing activities, and assisting with the general management of the collections as needed.

Qualifications:

  • Demonstrated experience working with confidential and sensitive information.
  • Strong attention to detail essential.
  • Ability to work independently as well as collaboratively in a team environment.
  • Ability to meet deadlines consistently.
  • Experience working with collections in multiple formats.
  • Familiarity with processing archival collections preferred.
  • Familiarity with accepted conservation and preservation methods applied to archival and manuscript collections, and sensitivity to proper care and handling of special collections.
  • Demonstrated proficiency with computer applications.
  • Must be able to regularly lift and/or move 40 lbs.

Schedule: 15 hours per week, Monday through Friday.

Salary Range: $18 per hour.

To apply: Please submit resume and cover letter to Keith Pendergrass at kpendergrass@hbs.edu; Baker Library Historical Collections, Harvard Business School, Boston, MA 02163.

No phone calls please.

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Digital Archives Intern, Mount Holyoke College, South Hadley, MA

Mount Holyoke College Archives and Special Collections (ASC) and Digital Assets and Preservation Services (DAPS) 

Simmons School of Library and Information Science at Mount Holyoke College (SLIS West) 

Part-time Graduate Student Intern 

Location
Mount Holyoke College, Library and Information Technology Services (LITS)

Date 
Anticipated start date: September 2014 

Department 
Simmons School of Library and Information Science 

Address 
Site: 

Library, Information and Technology Services 
Archives & Special Collections 
Mount Holyoke College 
50 College Street 
South Hadley, MA 01075 

Simmons SLIS West 
19 College Street 
South Hadley, MA 01075 

Job Description 
The Mount Holyoke Digital Archives Intern will support the creation of new workflows to help identify, select, manage, and preserve born-digital materials, especially digital video, and engage in a variety of activities related to processing, managing, and providing access to archival collections, while working closely with Archives and Special Collections (ASC) and the Digital Assets and Preservation Services (DAPS) departments. The intern will be expected to document effective new guidelines and recommendations for our born-digital content that can be implemented with current technology and available resources. The intern will also assist the departments with actual implementation of the new workflow(s) as timing allows. This is a unique, real-world opportunity to gain experience with both born-digital archives practice and to work with digital repository and asset management platforms.

Qualifications 
Required: 

  • Enrollment in the Simmons SLIS West program
  • Completion of one semester in the Simmons SLIS Program
  • Excellent oral and written communication, organization, and problem-solving skills and the ability to work independently
  • Ability to maintain a professional and tactful approach in all interactions, ensuring confidentiality and an individual's right to privacy regarding appropriate information.
  • Must demonstrate an enthusiasm for delving into library systems and technologies that may be unfamiliar.

Preferred: 

  • Completion of LIS 438, Introduction to Archives
  • Familiarity with handling archives/special collections/institutional records
  • Knowledge of metadata schemas such as Dublin Core and MODS
  • Knowledge of content standards such as AACR2 and DACS and controlled vocabularies
  • Knowledge of best practices in the management and preservation of digital materials
  • Knowledge of digital repository/digital collections platforms, and/or digital asset management (DAM) systems
  • Should be comfortable working in a variety of image, audio, video, and text files.

Hourly rate 
$11.50/hour. 

Hours/week 
Up to 12 hours per week, hours may be somewhat flexible but must be scheduled in at least 2 hour blocks and during the hours Monday-Friday 9am-5pm. 

End period 
May 2015, contingent upon performance review in January 2015

Application Deadline
September 18, 2014

Please email a letter of interest and resume to both: 
Leslie Fields, Head of Archives and Special Collections (ASC)
Mount Holyoke College 
lfields@mtholyoke.edu

Sarah Goldstein
Head of Digital Assets and Preservation Services (DAPS)
Mount Holyoke College
sgoldste@mtholyoke.edu

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Archivist and Librarian, Shelburne Museum, Shelburne, VT

Position Classification 

Job Title:                    Archivist and Librarian

Department:               Office of the Registrar

Supervisor:                Registrar

Pay Grade:                 Salaried

Classification:            Annual / Part Time / Regular

Overview of Responsibilities 

Manage an active institutional archives program and library, including selection, acquisition, processing, access, reference service and outreach to staff.  Develop a plan for the management of born digital assets, including assessment, preservation and access.  Manage annual budget and revision of policies and procedures as necessary. 

Duties and Responsibilities

  • Identification, archival appraisal, and acquisition of museum records, donated papers and photographs in a variety of formats.
  • Accessioning, arrangement and description of archival records.
  • Provide access to archival records and determine preservation priorities for the collection.
  • Develop procedures for identification, intake, and management of born-digital records of long-term value.
  • Serve on institution-wide team for implementation and maintenance of digital images.
  • Administration of archives and library; long range planning, budgeting, and revision of policies and procedures as necessary.
  • Supervision of staff and researchers using archival records and rare books; and management of the circulating library for staff.
  • Library acquisition, cataloguing and classification.
  • Reference services to staff and assistance to researchers as time and resources allow.
  • Work with staff on planning for disaster preparedness and response.
  • Assist with supervision of department volunteers.

Qualifications 

Education and Experience:

Masters degree in Library Science (MLS) or Library Information Science (MLIS) from an ALA- accredited library school. Additional specialization in digital archives and knowledge of art history preferred.

Skills and Abilities:

  • Knowledge of current archival and records management methods and procedures including preservation and access trends.
  • Excellent analytical skills for appraisal and arrangement of records and strong organizational skills with attention to detail.
  • Ability to work as part of a team and collaborate with others.
  • Proven oral and written communication skills.
  • Ability to be flexible and adapt quickly to changing priorities in a fast paced environment.
  • 1-3 years' experience with archival records, preferably in a museum setting.

To Apply:

Mail completed Shelburne Museum application, Cover Letter, and Resume to: Human Resources: PO Box 10, Shelburne, VT 05482. Application deadline is September 30, 2014. Final approval for hiring will be dependent upon successful background check.

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Temporary Senior Librarian/Cambridge Room Library Archivist, Cambridge Public Library, Cambridge, MA

DEPARTMENT: Cambridge Public Library
JOB CODE/POSITION #: L408
CIVIL SERVICE: Not subject to civil service rules and regulations
HOURS OF WORK: 18 hr per week, including nights and Saturdays as needed. Estimated time is October 2014 through February 2015, with some extension possible
UNION AFFILIATION: None

DUTIES & RESPONSIBILITIES:

  • Receives and processes as appropriate Cambridge historical materials. May coordinate collection activities with other City agencies and local organizations with overlapping interests.
  • Ensures that all historical materials are preserved, stored and handled according to archival standards
  • Serves as system-wide subject specialist in the areas of Cambridge history and genealogy to the public in person, on the telephone, by mail, or by electronic means
  • Assists users in finding Cambridge history and genealogy materials as needed and provides basic instruction to users in the areas of Cambridge history and genealogy
  • Provides users with general information about library services and directs them to other personnel as needed
  • May work collaboratively with the Cambridge archives committee and any other relevant groups to promote awareness of the collection and to develop mutually beneficial promotional materials, finding aids and other resources
  • Maintains order and neatness in the collection
  • Develops finding aids for current and new acquisitions
  • Processes existing and donated materials in accordance with professional archival standards
  • Operates the Cambridge Room during advertised hours and by appointment
  • Develops ongoing exhibits and displays (real and virtual) to highlight the collections of the Cambridge Room and to promote their use
  • Develops and presents tours, presentations and workshops about the Cambridge Room's collections to community groups, students, professional colleagues and other interested individuals and groups as required by supervisor
  • Keeps statistics of the daily use and activities of the Cambridge Room and its collections
  • Attends staff, professional and community meetings and participates in library and community events as determined appropriate by supervisor
  • Keeps abreast of archival trends and developments
  • Maintains a virtual presence for the Cambridge Room through the library's web page
  • Any other duties as assigned

MINIMUM REQUIREMENTS:
Master's Degree from an ALA accredited school of library science with course work or concentration in archival procedures, management, and preservation strongly preferred. A minimum of two years of post-MLS experience in archival services preferred, preferably in a public library.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

  • Thorough knowledge of archival principles, techniques, services and resources
  • Knowledge of principles and practices of archival cataloging and inventory control
  • Knowledge of and interest in history and genealogy relevant to Cambridge
  • Excellent communication skills, both oral and written, including the ability to speak knowledgeably and effectively before groups
  • Ability to work in an environment containing airborne particles (mold or mildew)
  • Ability to work with frequent interruptions
  • Ability to work independently and solve problems, as well as adaptability and dependability to work well in a team situation
  • Flexibility in emergency staffing situations

PHYSICAL DEMANDS:

  • Ability to stand or sit for extended periods of time to use computer workstations, including keyboard and visual display terminal
  • Strength to push or pull a loaded book cart which can weigh in excess of 100 pounds on level floor and up ramp, to lift or maneuver onto cart loads of up to 50 pounds, and to carry cartons of books
  • Must be able to pay close attention to details and concentrate on work
  • Sufficient clarity of speech and hearing or other communication capabilities which permit effective communication
  • Sufficient vision or other powers of observation to permit employee to read books and patron requests
  • Sufficient manual dexterity which permits the employee to type and record library files
  • Sufficient personal mobility and physical reflexes which permits the employee to re-shelve library materials and work at public service desks

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT:
Works in assigned areas, including office areas, training rooms, library locations, as necessary. Normal office exposure to noise, stress, and interruptions; exposure to dust and other airborne particles.

RATE: $28.92 per hour

APPLICATION PROCEDURE: Internal applicants submit a job bidding form and 2 copies of both your resume and letter of interest; external applicants submit both your resume and letter of interest by 5pm on the closing date via email to: employment@cambridgema.gov or to Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA 02139. Fax 617-349-4312

THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, VETERANS, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOUARGE TO APPLY.

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Project Assistant, Baker Library Special Collections, Knowledge and Library Services, Harvard Business School

(part-time; no benefits)

Duties: Baker Library seeks a Project Assistant to provide administrative support for projects and to process contemporary business records.  As a member of the project team, the assistant will be responsible for preparing materials for digitization, digitizing content, conducting quality control, supporting processing activities, and assisting with the general management of the collections as needed.

Qualifications:

  • Demonstrated experience working with confidential and sensitive information.
  • Strong attention to detail essential.
  • Ability to work independently as well as collaboratively in a team environment.
  • Ability to meet deadlines consistently.
  • Experience working with collections in multiple formats.
  • Familiarity processing archival collections preferred.
  • Familiarity with accepted conservation and preservation methods applied to archival and manuscript collections, and sensitivity to proper care and handling of special collections.
  • Demonstrated proficiency with computer applications.
  • Must be able to regularly lift and/or move 40 lbs.

Schedule: 15 hours per week, Monday through Friday.

Salary Range: $18 per hour.

To apply: Please submit resume and cover letter to Keith Pendergrass at kpendergrass@hbs.edu; Baker Library Historical Collections, Harvard Business School, Boston, MA 02163.

No phone calls please.

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Temporary Senior Librarian, Cambridge Room Library Archivist

18 hr per week, including nights and Saturdays as needed.

Estimated time is October 2014 through February 2015, with some extension possible 

QUALIFICATIONS:           

Master's Degree from an ALA accredited school of library science with course work or concentration in archival procedures, management, and preservation strongly preferred.  A minimum of two years of post-MLS experience in archival services preferred, preferably in a public library.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

  • Thorough knowledge of  archival principles, techniques, services and resources
  • Knowledge of principles and practices of archival cataloging and inventory control
  • Knowledge of and interest in history and genealogy relevant to Cambridge
  • Excellent communication skills, both oral and written, including the ability to speak knowledgeably and effectively before groups
  •  Ability to work in an environment containing airborne particles (mold or mildew)
  • Ability to work with frequent interruptions
  • Ability to work independently and solve problems, as well as adaptability and dependability to work well in a team situation
  • Flexibility in emergency staffing situations

PHYSICAL DEMANDS:    

  • Ability to stand or sit for extended periods of time to use computer workstations, including keyboard and visual display terminal
  • Strength to push or pull a loaded book cart which can weigh in excess of 100 pounds on level floor and up ramp, to lift or maneuver onto cart loads of up to 50 pounds, and to carry cartons of books
  • Must be able to pay close attention to details and concentrate on work
  • Sufficient clarity of speech and hearing or other communication capabilities which permit effective communication
  • Sufficient vision or other powers of observation to permit employee to read books and patron requests
  • Sufficient manual dexterity which permits the employee to type and record library files
  • Sufficient personal mobility and physical reflexes which permits the employee to re-shelve library materials and work at public service desks

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

WORK ENVIRONMENT:

Works in assigned areas, including office areas, training rooms, library locations, as necessary. Normal office exposure to noise, stress, and interruptions; exposure to dust and other airborne particles.

DUTIES:

  • Receives and processes as appropriate Cambridge historical materials.  May coordinate collection activities with other City agencies and local organizations with overlapping interests.
  • Ensures that all historical materials are preserved, stored and handled according to archival standards
  • Serves as system-wide subject specialist in the areas of Cambridge history and genealogy to the public in person, on the telephone, by mail, or by electronic means
  • Assists users in finding Cambridge history and genealogy materials as needed and provides basic instruction to users in the areas of Cambridge history and genealogy
  • Provides users with general information about library services and directs them to other personnel as needed
  • May work collaboratively with the Cambridge archives committee and any other relevant groups to promote awareness of the collection and to develop mutually beneficial promotional materials, finding aids and other resources
  • Maintains order and neatness in the collection
  • Develops finding aids for current and new acquisitions
  • Processes existing and donated materials in accordance with professional archival standards
  • Operates the Cambridge Room during advertised hours and by appointment
  • Develops ongoing exhibits and displays (real and virtual) to highlight the collections of the Cambridge Room and to promote their use
  • Develops and presents tours, presentations and workshops about the Cambridge Room's collections to community groups, students, professional colleagues and other interested individuals and groups as required by supervisor
  • Keeps statistics of the daily use and activities of the Cambridge Room and its collections
  • Attends staff, professional and community meetings and participates in library and community events as determined appropriate by supervisor
  • Keeps abreast of archival trends and developments
  • Maintains a virtual presence for the Cambridge Room through the library's web page
  • Any other duties as assigned

SALARY: $28.92 per hour

APPLY TO:              

City of Cambridge
Personnel Department, Room 309
795 Massachusetts Avenue
Cambridge, MA 02139

Please send 2 copies each of cover letter & resume
Fax: 617-349-4312
employment@cambridgema.gov

DEADLINE: 5:00pm on September 11, 2014

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Volunteer Archiving Intern, Laboratory of Adult Development, Massachusetts General Hospital and Harvard Medical School

The Laboratory of Adult Development
Massachusetts General Hospital and Harvard Medical School
Principal Investigator: Robert J. Waldinger, M.D.

About the Lab
The Study of Adult Development is one of the longest and richest longitudinal studies of human development ever conducted. For more than 70 years, two groups of men have been studied from adolescence into late life to identify the predictors of healthy aging. This study has allowed us to examine psychological traits, social factors, and biological processes that characterize adolescents and forty-year-olds who evolve into vigorous and engaged octogenarians. The study has created an unprecedented database of life histories with which to view the dynamic character of the aging process. To date, it has been a resource for over 150 scholars and scientists studying topics ranging from the influence of maternal warmth on young adult physical health, to the effects of combat exposure on social functioning, to the relationship between early life adversity and late life cognitive functioning.

Position Description:

Recently, our lab has undertaken a project to completely archive all study data in electronic format in order to preserve this one-of-a-kind data set and make it more widely available as a resource for scholars of human development.

  • Preparing the records for scanning.
  • Document labeling, ordering, and organizing,
  • Inventory creation.

Commitment: 8 hours per week (two 4 hour shifts) for the summer and fall, with a start date in June. Days and hours are flexible.

Candidates should possess excellent organizational skills and the capacity to work independently.

This is a wonderful opportunity for students with an interest in archiving, library work, history, historical research, and/or preservation.

If interested, please send a resume and cover letter to: Laura Distel, Project Coordinator, LDISTEL@partners.org.

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Head of Special Collections, Jones Library, Amherst, MA

Forward thinking and innovative professional needed to provide leadership and administration for special collections development at The Jones Library, a busy public library in the college town of Amherst, MA. Collections include original manuscripts and materials related to Amherst and regional history, Fine Arts, Robert Frost and Emily Dickinson. Responsible to develop the collection  of original manuscripts; catalog and prepare all special collection materials; prepare grant proposals; maintain collection inventory and transition collection to digital format. Consults with scholars and researchers. Knowledge of technological archival trends is essential. Minimum requirements include MLS plus 3 years of professional level library experience. Starting salary range, based on experience: $51,382-56,725 plus exceptional municipal benefits package. For a complete job description and to apply on line by September 8, 2014, visit  Amherst, MA - Official Website.

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Metadata Archivist, New York Public Library

Job ID: 2014-7937
# of Openings Remaining: 1
Location: US-NY-Long Island City
Type: Full-Time Regular
Department: Archives Unit

Overview:
The New York Public Library holds nearly 10,000 archival and manuscript collections comprising over 50,000 linear feet. These collections are distributed across several curatorial units in three research centers. They support the work of a world-wide readership of scholars, writers, artists, and other advanced researchers, as well as initiatives and exhibits undertaken by NYPL and other educational and cultural institutions. For more information about our collection see archives.nypl.org.

The purpose of the Archives Unit (AU) is to support archival enterprise at NYPL by insuring that all archival collections are acquired, processed, and prepared for access according to best practices established internally at NYPL and externally in the archives, library, and preservation communities. The AU pursues these goals by informing the acquisition process through collaboration with curators, donors/sellers of archival collections, and Library Administrators, and by managing and performing all the work on archival and manuscript collections from their physical transfer to NYPL until they are ready to be served in the appropriate reading rooms. The unit also supports and contributes to other archival projects, such as collection moves and digitization. The Archives Unit not only responds to the needs of curatorial units and their collections, but actively seeks out and engages in partnerships and collaborations in the fields of archival management, description, preservation, and access.

Responsibilities:
Under the supervision of the Head of the Archives Unit, the Metadata Archivist oversees NYPL's archival data standards, in particular Encoded Archival Description (EAD), Encoded Archival Context-Corporate Bodies, Persons, and Families (EAC-CPF), and related description and digital content standards and tools.

The Metadata Archivist will:

  • Collaborate with staff throughout NYPL to promote portability of metadata related to its archival collections
  • Lead efforts to enhance descriptive data to optimize its use by internal and external systems and partners
  • Assume an active role in initiatives within the broader archival community related to the development and implementation of archival metadata standards
  • Play a leadership role in NYPL's implementation of ArchivesSpace and assume the management of the project now in progress to convert approximately 1000 legacy finding aids into EAD through a vendor
  • Work closely with NYPL Labs (digital innovation team) and other technologists on the ongoing development of the Library's archives portal (archives.nypl.org)
  • Collaborate with the Library's Metadata Services Manager and other NYPL staff outside of the Archives Unit to facilitate metadata portability and promote best practices across the organization
  • Lead the implementation of Encoded Archival Context - Corporate bodies, Persons, and Families (EACCPF) at NYPL; plan, direct, and review the work of other staff in Archives Unit
  • Perform related duties as assigned

Qualifications:

  • ALA-accredited Master's degree in library, archival or information studies or Master's degree in Liberal Arts or Humanities; degree or background in American History preferred
  • Successful completion of archival training
  • Successfully demonstrated relevant experience in an archives or manuscripts repository arranging and describing archives and/or providing reference service to users of archives.
  • Strong working knowledge of EAD, HTML, XML, including the RelaxNG and Schematron schema languages; DACS, MARC, AACR2, RDA, LCSH, LCAF, and LC cataloging standards.
  • Familiarity with EAC-CPF, MODS, METS, other metadata standards, and Linked Data
  • Familiarity and experience with methods and tools for data remediation
  • Experience creating, editing, and executing transformations on XML data; experience transforming XML and JSON data programmatically through scripting languages such as python or ruby preferred
  • Demonstrated ability to access and manipulate data through relational databases and API endpoints preferred.
  • Experience creating and/or maintaining documentation of guidelines, policies, and procedures
  • Working knowledge of historical research methodology and experience with standard bibliographic tools
  • Reading knowledge of at least one foreign language
  • Demonstrated willingness and ability to grow and develop existing programming skill sets
  • Excellent interpersonal, oral, and written communication skills
  • Successfully demonstrated initiative, accuracy, attention to detail, judgment, analytic and organizational skills
  • Ability to work independently and collaboratively
  • Experience maintaining an implementation of EAD in an archival or special collections context preferred.
  • Familiarity with the Archivists' Toolkit and ArchivesSpace preferred.
  • Experience supervising and training staff preferred
  • Awareness of web development practices and methodology preferred

Hours: Monday-Friday, 9:00am-5:00pm; evenings and weekends as required (subject to change)
Union / Non Union: Non Union
Apply at: https://jobs-nypl.icims.com/jobs/7937/metadata-archivist/job

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Archivist/Specialist II, New York Public Library

Job ID: 2014-8002
# of Openings Remaining: 1
Location: US-NY-Long Island City
Type: Full-Time Regular
Department: Archives Unit

Overview:
The New York Public Library holds nearly 10,000 archival and manuscript collections comprising over 50,000 linear feet. These collections are distributed across several curatorial units in three research centers. They support the work of a world-wide readership of scholars, writers, artists, and other advanced researchers, as well as initiatives and exhibits undertaken by NYPL and other educational and cultural institutions. For more information about our collection see archives.nypl.org.

The purpose of the Archives Unit (AU) is to support archival enterprise at NYPL by insuring that all archival collections are acquired, processed, and prepared for access according to best practices established internally at NYPL and externally in the archives, library, and preservation communities. The AU pursues these goals by informing the acquisition process through collaboration with curators, donors/sellers of archival collections, and Library Administrators, and by managing and performing all the work on archival and manuscript collections from their physical transfer to NYPL until they are ready to be served in the appropriate reading rooms. The unit also supports and contributes to other archival projects, such as collection moves and digitization. The Archives Unit not only responds to the needs of curatorial units and their collections, but actively seeks out and engages in partnerships and collaborations in the fields of archival management, description, preservation, and access.

Responsibilities:
Reporting to the Head of Archival Processing, the Archivist:

  • Arranges and describes collections of organizational records and personal papers.
  • Accessions collections.
  • Performs rehousing and other basic preservation measures.
  • Participates in collection management activities.
  • May supervise interns, volunteers, and nonprofessional staff assisting in processing.
  • Performs other duties as required.

Qualifications:

  • MLS degree with a concentration in Archival Studies or Master's degree in the humanities with successful completion of archival training; Undergraduate studies in History, American Studies, or a related field.
  • At least one year of experience processing archival collections of personal papers and organizational records, experience working with 18th and 19th century documents as well as later materials preferred.
  • Knowledge of historical research methodology and experience with standard bibliographic tools.
  • Familiarity with the application of MPLP processing techniques.
  • Demonstrated knowledge of and experience using DACS.
  • Demonstrated knowledge of MARC cataloging, including assignment of LC subject headings.
  • Ability to work independently and collaboratively in a production-oriented team environment.
  • Experience using Microsoft Word, Excel.
  • Experience with using databases, Filemaker Pro experience preferred.
  • Experience creating MARC records preferred.
  • Experience encoding finding aids in EAD preferred.
  • Experience with cataloging tools including OCLC Connexion, Millennium, and MARCEdit preferred.
  • Reading knowledge of Spanish preferred.
  • Demonstrated knowledge of Latin American, Latino, or African American history and culture preferred.
  • Familiarity with Archivist's Toolkit/ArchivesSpace preferred.
  • Experience with sound and video recordings and electronic records preferred
  • Familiarity with EAC-CPF preferred.

Starting Salary: USD $46,396.00/Yr.
Hours: Monday-Friday, 9:00am-5:00pm; evenings and weekends as required (subject to change)
Union / Non Union: Local 1930
Apply at: https://jobs-nypl.icims.com/jobs/8002/specialist-ii/job

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Digital Archivist, New York Public Library

Job ID: 2014-7936
# of Openings Remaining: 1
Location: US-NY-Long Island City
Type: Full-Time Regular
Department: Archives Unit

Position Description

Overview:

The New York Public Library holds nearly 10,000 archival and manuscript collections comprising over 50,000 linear feet. These collections are distributed across several curatorial units in three research centers. They support the work of a world-wide readership of scholars, writers, artists, and other advanced researchers, as well as initiatives and exhibits undertaken by NYPL and other educational and cultural institutions. For more information about our collection see archives.nypl.org.

The purpose of the Archives Unit (AU) is to support archival enterprise at NYPL by insuring that all archival collections are acquired, processed, and prepared for access according to best practices established internally at NYPL and externally in the archives, library, and preservation communities. The AU pursues these goals by informing the acquisition process through collaboration with curators, donors/sellers of archival collections, and Library Administrators, and by managing and performing all the work on archival and manuscript collections from their physical transfer to NYPL until they are ready to be served in the appropriate reading rooms. The unit also supports and contributes to other archival projects, such as collection moves and digitization. The Archives Unit not only responds to the needs of curatorial units and their collections, but actively seeks out and engages in partnerships and collaborations in the fields of archival management, description, preservation, and access.

Responsibilities:
Under the direction of the Head of the Archives Unit (AU), the Digital Archivist collaborates with curators, colleagues in the AU, donors, digital preservation staff, public service units, and NYPL staff that create and maintain access systems in order to evaluate possible acquisitions; acquire, accession, and transfer born digital material to preservation storage; stage materials for archival arrangement and description; and make materials accessible to researchers.

  • Solidify NYPL's practices for managing born digital material within archival collections at NYPL:
    • identify and engage the resources (hardware, software, vendors, peer institutions) available to perform migration from (obsolete) media containing born digital material
    • oversee, maintain, and update procedures for the routine migration, description, and management of born digital archives during accessioning and/or processing
    • train and assist archivists and curators as necessary when working with digital media
    • oversee staff imaging media
    • lead efforts to locate born digital material in previously processed archival collections and develop plans for their retrospective management
  • Enhance the Library's capacity to responsibly acquire electronic records and personal papers:
    • evaluate proposed acquisitions with born digital components
    • develop and document techniques and procedures for acquiring electronic records directly from record creators and transferring them directly into the Library's repository
    • coordinate acquisitions of electronic records, acting as a liaison between records creators and theLibrary's curatorial, archival, and technical staff
    • work directly with records creators to advise on record keeping practices that will facilitate the eventual transfer of their archives
  • Contribute to and inform Library-wide digital preservation initiatives
  • Collaborate with the curatorial units to devise and implement access to born digital materials
  • Initiate, write, and contribute to grant proposals as appropriate
  • Serve as the Library's representative and authority on issues related to born digital archives by contributing to broader discussions within and outside NYPL concerning the management of digital assets, metadata, and the representation and service of digital and digitized archival materials
  • Collaborate and communicate actively with peer institutions and individuals in the field of digital archives and related activities.

Qualifications:

  • Masters degree in Library Science or Archival Enterprise/Studies or other relevant field.
  • At least three years experience working in an archival repository in a professional capacity, including experience working with born digital archival material strongly preferred
  • Strong command of archival theory and best practices, especially as they relate to the particular issues posed by electronic records. Background in records management preferred.
  • Familiarity and experience with disk imaging and email archiving tools and techniques preferred.
  • Knowledge of DACS.
  • Demonstrated familiarity with data structure standards relevant to the archival control of digital collection materials (EAD, Dublin Core, MODS, PREMIS);
  • Successfully demonstrated experience training staff preferred.
  • Project management experience
  • Excellent writing and editorial skills
  • Excellent interpersonal skills.
  • Knowledge of historical research methods, especially the use of archives
  • Demonstrated ability to work independently as well as collaboratively and to meet planned goals and deadlines.
  • Demonstrated ability to think creatively, then initiate and carry through innovative ideas

Hours: Monday-Friday, 9:00am-5:00pm; evenings and weekends as required (subject to change)
Union / Non Union: Non Union
Apply at: https://jobs-nypl.icims.com/jobs/7936/digital-archivist/job

Archive Positions | Professional Jobs Outside of New England | leave a comment


Head, Special Collections and Archives, Assistant or Associate Librarian, Miami University, Oxford, OH

Job Summary/Basic Function

The Miami University Libraries are seeking a proactive, innovative, service-centered professional to serve as the Head of Special Collections and Archives, reporting to the Assistant Dean for Technical Services and Special Collections, the Head will supervise a combined department consisting of the Walter Havighurst Special Collections, the Miami University Archives, and the Western College Memorial Archives. The Head of Special Collections & Archives (HSCA) provides leadership and vision for the department and oversees and ensures the maintenance of high standards for all department activities. The Head participates with other library managers in the development and management of customer focused library services. 

Basic Qualifications

Graduate degree in library science from an ALA-accredited institution; five years of increasingly responsible professional experience in special collections and/or archives in an academic institution; ability to provide leadership and vision for special collections, archives, and digital scholarship; strong commitment to public services and user-centered reference and instructional services with an understanding of the scholarly use of library collections and services within a special collections setting; ability to successfully supervise, mentor, and train Special Collections and Archives personnel; skill in developing and managing special collections resources in print, digital and other formats; knowledge of current archival management practices, project planning methods, policies, procedures, and trends; familiarity with current scholarship and research methods employed in the field of archives, rare books and manuscripts, as well as knowledge of the rare books, manuscripts, and antiquarian book trade; demonstrated knowledge of and experience with evolving digital archival standards for print, images, audio and video; interest in supporting innovative approaches for access to unique special collections and digital scholarship; ability to actively engage in fundraising, donor relations, collection solicitation, and gift management; ability to prepare and manage grant proposals; ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equality, and inclusiveness within the Libraries and the campus; excellent organizational, planning, and project management skills; excellent oral and written communication skills and ability to work effectively with culturally diverse library users and colleagues; demonstrated ability to meet the criteria as outlined in the Librarians' Appointment, Rank, and Promotion System (LARPS) for continuing contract and promotion. Rank of appointment dependent upon qualifications. 

Preferred Qualifications

Graduate degree in library science from an ALA-accredited institution with a specialization in rare books librarianship; successful experience supervising librarians; successful experience managing a budget; experience supervising the mounting of exhibits and conducting special events programming; experience implementing new technologies in a special collections environment; knowledge of intellectual property issues related to archives, libraries, and special collections and copyright issues associated with print and digital technologies; sound knowledge of library preservation and conservation issues and practices; reading knowledge of at least one language other than English; familiarity with records management practices in multiple formats. 

Duties

The HSCA is responsible for the development of policies, adherence to the University's and the Libraries' policies, standards and best practices, the communication of the department's activities, and for mentoring and encouraging the professional development of staff and librarians. The HSCA has overall responsibility for personnel supervision, budgeting, and resources management within the department, which currently consists of 5 librarians and 2 staff members, plus a number of student assistants.

The HSCA will supervise all department functions including collecting, processing, organizing, preserving, and digitizing materials in multiple formats; reference, research assistance and instruction; and providing maximum access to collections of rare books, manuscripts, archives, photographs, digital collections, and other rare and special materials. The Head is actively involved in donor cultivation and fundraising as well as grant writing and implementation. The Head supervises the planning and mounting of exhibits and all special events programming and demonstrates the ability to build successful working relationships with a wide variety of people.

The Head is active professionally and represents the department and the Libraries within the OhioLINK consortium, and at the state, regional and national levels on issues related to special collections and archives.

Miami University is finalizing a strategic plan targeting the year 2020, and the Head of Special Collections and Archives will be responsible for ensuring the department's successful participation in the Libraries' strategic plan activities. 

Date to Begin Screening Applications:     07-28-2014 

Closing Date:      Open Until Filled

Special Instructions to Applicants: This is a full-time twelve-month, continuing contract eligible position. See Librarians' Appointment, Rank, and Promotion System at: http://www.lib.miamioh.edu/about/larps.pdf. Applicants will be asked to submit cover letter, resume and names and contact information for three references when applying for this position. Inquiries about the position can be directed to petermda@miamioh.edu.

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Archivist and Librarian, Shelburne Museum

Position Classification 

Job Title:                    Archivist and Librarian

Department:               Office of the Registrar

Supervisor:                Registrar

Pay Grade:                 Salaried

Classification:            Annual / Part Time / Regular

 

Overview of Responsibilities 

Manage an active institutional archives program and library, including selection, acquisition, processing, access, reference service and outreach to staff.  Develop a plan for the management of born digital assets, including assessment, preservation and access.  Manage annual budget and revision of policies and procedures as necessary. 

Duties and Responsibilities

  • Identification, archival appraisal, and acquisition of museum records, donated papers and photographs in a variety of formats.
  • Accessioning, arrangement and description of archival records.
  • Provide access to archival records and determine preservation priorities for the collection.
  • Develop procedures for identification, intake, and management of born-digital records of long-term value.
  • Serve on institution-wide team for implementation and maintenance of digital images.
  • Administration of archives and library; long range planning, budgeting, and revision of policies and procedures as necessary.
  • Supervision of staff and researchers using archival records and rare books; and management of the circulating library for staff.
  • Library acquisition, cataloguing and classification.
  • Reference services to staff and assistance to researchers as time and resources allow.
  • Work with staff on planning for disaster preparedness and response.
  • Assist with supervision of department volunteers.

Qualifications 

Education and Experience:

Masters degree in Library Science (MLS) or Library Information Science (MLIS) from an ALA- accredited library school. Additional specialization in digital archives and knowledge of art history preferred.

Skills and Abilities:

  • Knowledge of current archival and records management methods and procedures including preservation and access trends.
  • Excellent analytical skills for appraisal and arrangement of records and strong organizational skills with attention to detail.
  • Ability to work as part of a team and collaborate with others.
  • Proven oral and written communication skills.
  • Ability to be flexible and adapt quickly to changing priorities in a fast paced environment.
  • 1-3 years' experience with archival records, preferably in a museum setting.

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Research Room Internship, 14-RR-03, Part-time, John F. Kennedy Presidential Library, Boston, MA

Interns in the Research Room at the John F. Kennedy Presidential Library assist professional reference staff in responding to research requests for textual (paper-based) archival collections. The intern's primary responsibility will be answering reference requests from off-site researchers, including anyone from scholars to publishers to the general public, and covering a wide range of topics. Interns also support other aspects of textual reference work including preservation, database management, digitization, interlibrary loan, and other duties as necessary. The internship requires excellent research ability and customer service skills; interest in learning new subjects and technologies; initiative to start new research requests; and a strong commitment to public service.

In the course of their duties, interns learn to use digital resources such as the online digital archives at JFKLibrary.org, and the library's digital asset management system, Documentum. Interns will learn to handle and provide access to original paper-based archival materials; efficiently navigate an archive of over 300 textual collections (including the Ernest Hemingway collection); and balance on-site and remote requests in a busy research room. Reference interns may also work on special projects depending on the intern's interest and the archives' needs.

Candidates must be US citizens currently enrolled in an undergraduate or graduate program, preferably in archival studies, history, or public history. Interns will receive a monthly stipend of $560 (part time, 2 days/week), paid on the 15th of the month. This internship would start October 15th and end December 12th, with the possibility of undertaking an internship for the winter-spring semester. The archives are open Monday through Friday. A commitment of two days a week is required.

Applications will be accepted through September 8, 2014.  To apply, please send in the following documents:

a      Completed Intern Application Form

b      Unofficial College Transcript

c      Letter of Recommendation

d      Cover Letter

e      Résumé

These can be sent as pdf attachments to Stephen.Plotkin@nara.gov. Please include your name and the posting number in the subject line of your email; include the posting number in the address of the letter. Cover letters should also reference the posting number.

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Information Management Officer, P-3, UN Secretariat, DM, ARMS, New York

Open until 12/09/2014

Duty Station: New York

Duration of need: 6 months

Estimated Start Date: 01/10/2014

DUTIES AND RESPONSIBILITIES

The Information Management Officer will be responsible for the following duties:

  • Provides advisory services on record-keeping practices including: needs and business process analysis; organization and maintenance of UN information assets; records preservation and disposition; and information management policies and procedures, with an emphasis on technological applications.
  • Manages records accession and disposition functions by applying the life-cycle concept to information assets, including appraisal by liaising with records-originating offices regarding the transfer and/or disposal of their records; assures that retention schedules, registration and physical aspects of records transfers meet established standards; oversees space management and commercial storage contracts; supervises support staff in implementing related tasks; and performs records appraisal.
  • Understands, keeps current with and applies preservation techniques and strategies for records in all media.
  • Ensures that the Section's storage facilities meet safety and environmental standards. In coordination with Facilities Management Services, troubleshoot day-to-day building management and tenant services issues at the ARMS Record Centre.
  • Performs and supervises reference functions by advising internal users about records holdings and accessibility; maintaining communications with other information management networks and records and archives specialists supervising retrieval and reproduction activities of support staff.
  • Participates in record-keeping improvement projects, contributing to feasibility studies, systems analysis, design, development and implementation and in the evaluation and testing of record-keeping application improvements and new systems; provides user support.
  • Develops training materials and user manuals; trains staff in use of the recordkeeping system assigned.
  • Participates in developing client outreach strategies and in their implementation.
  • Conducts programmes of outreach and user education to improve client use of desktop information resources; uses judgement of relevant institutional needs to develop presentations appropriate to client audience; develops publicity materials to facilitate outreach.
  • Performs other related duties, as required. 

COMPETENCIES

  • Professionalism: Knowledge of information management, archival, record-keeping and record disposition. Knowledge of electronic data maintenance, including appraisal, conservation and migration management; records preservation and description. Ability to conduct research and provide recommendations on information management trends. Ability to demonstrate conceptual, analytical and evaluative skills and conduct independent research and analysis, identifying and assessing issues, formulating options and making conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • For Managerial Positions: Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

QUALIFICATIONS

  • Experience: A minimum of five years of progressively responsible experience in modern archives management, record-keeping, library, information management or related area
  • Education: Advanced university degree (Master's degree or equivalent) in archival, information science, information systems, social science or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree
  • Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of a second official UN language is desirable
  • Other skills: Experience in digital record-keeping is required 

DOCUMENTS REQUIRED

  • Cover Letter
  • Personal History Profile (visit https://inspira.un.org to generate a PHP)
  • Proof of required academic credentials (for external applicants)
  • Employment verification letter from most recent employer (for external applicants)
  • Last two completed Performance Appraisal (or two Reference Letters for external applicants)

ALL SUBMISSIONS TO BE SENT TO: Contact Name: Anne Fraser Email address: frasera@un.org Copy (cc): Jose Hernandez Email address: hernandez5@un.org

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Archivist, Scottish Rite Masonic Museum & Library, Lexington, Massachusetts (REPOST)

The Scottish Rite Masonic Museum & Library's Van Gorden-Williams Library & Archives is seeking a full-time archivist. The successful candidate will be self-motivated and forward-thinking with a commitment to access, public service, and preservation.

Reporting to the Manager of Library & Archives, the archivist works under limited supervision with considerable latitude in the use of initiative and independent judgment. He or she is expected to uphold the highest ethical standards of a professional archivist in maintaining, preserving, and providing access to the Museum's archival collection. Although prior subject knowledge of the history of Freemasonry and fraternalism is not required, the successful candidate will be expected to gain subject knowledge on the job, with guidance from the Museum & Library's professional staff.

The archivist is responsible for all aspects of the archives collections. The archives collections are comprised of a number of important collections pertaining to Freemasonry, fraternalism, and American history, as well as the institutional archives of the Supreme Council of the Scottish Rite's Northern Masonic Jurisdiction, which date back to the 18th century; and the institutional archives of the Scottish Rite Masonic Museum & Library, which date back to its founding in 1975.

 

Duties and Responsibilities

Essential duties include, but are not limited to, the following:

  • Arranges, describes, and houses archival materials according to current professional standards, including the creation of finding aids and MARC records
  • Provides archival reference services for in-house staff and external researchers
  • Actively seeks new acquisitions via donation and/or purchase
  • In conjunction with the Executive Director, assists in the development of policies and procedures for the records management program for the Museum and Supreme Council
  • Maintains, updates, and implements record retention schedules for records management program
  • Maintains a thorough and up-to-date understanding of digital file formats, electronic records management, and digital sustainability practice and theory
  • Continues to inventory, prioritize, and catalog archives backlog
  • Assists with the planning, research, and organization of reading room exhibitions
  • Participates in digitization projects
  • Promotes archives collections to academic, Masonic, and other audiences through various outlets, including the Museum & Library's blog and The Northern Light, the membership magazine of the Scottish Rite's Northern Masonic Jurisdiction
  • Staffs reference desk on Saturdays of every other month
  • Recruits and supervises archives interns and volunteers as needed
  • Performs other duties as assigned/required by supervisor

 

Position Requirements

  • Master's Degree in library/information science from an ALA-accredited institution, or graduate degree in archival studies, or graduate degree in a related discipline with equivalent experience in archives
  • Minimum of 5 years professional archives experience, preferably in a museum or academic setting, and including experience with reference, acquisitions, and collections processing
  • Demonstrated knowledge of trends, principles, and practices in archival collections, including issues in electronic/digital archives
  • Enthusiasm for Masonic, fraternal, and American history
  • Strong and broad historical research and analysis skills; excellent attention to detail
  • Sound and effective writing skills
  • Excellent interpersonal and organizational skills evidenced by success working in a collaborative environment
  • Demonstrated commitment to ongoing professional development and growth
  • General knowledge of issues in records management, along with practical experience, or at least one course in records management
  • Strong customer-service orientation and excellent interpersonal skills
  • Strong critical thinking and problem-solving skills
  • Must be team oriented, collaborative, diplomatic, and flexible
  • Ability to regularly lift 40 lb. records storage boxes

Preferred Qualifications

  • Second Master's degree in American history or American studies
  • Subject knowledge of the history of Freemasonry and fraternalism
  • Institutional archives and/or records management experience
  • Familiarity with archival collections management systems or databases, such as ArchivesSpace
  • Knowledge of archival metadata schemas and standards, EAD, DACS
  • Familiarity with Mimsy XG collection management software
  • Reading knowledge of French

 

Work schedule

Position requires working Saturdays every other month: Tuesday - Saturday, 8:30-4:30

Alternating month schedule is Monday-Friday,  8:30-4:30

 

Salary & benefits

$40,000 to $42,000 per year.  Benefits include Medical & Dental health plan, paid vacation, and 401K plan.

 

About the Van Gorden-Williams Library and Archives

The Van Gorden-Williams Library and Archives is one of the premiere repositories in the United States for the study of Freemasonry and fraternalism and is one of six major Masonic libraries in the United States. It is a department within the Scottish Rite Masonic Museum & Library, an American history museum founded and supported by Scottish Rite Freemasons in the Northern Masonic Jurisdiction. The Van Gorden-Williams Library and Archives' collections reflect the Museum's scope of Freemasonry, fraternalism, and American history and supports research on the Museum's object collections, as well as the exhibitions the Museum has displayed through its nearly 40 year history.

The Archives collection, consisting of more than 2,000 cubic feet of material, is comprised of numerous collections including Masonic and fraternal regalia catalogs dating from the late 19th century, a collection of thousands of Masonic and fraternal postcards, a large collection of Masonic and fraternal membership certificates, hundreds of Masonic ritual manuscripts dating back to the 18th century, minute and ledger books of various other fraternal groups, the Galford Collection of  WWI and WWII posters, the Uys Family Collection of material pertaining to teenage hoboes in America, and the G. Edward Elwell, Jr. Collection of autographs.

Additionally, the Grand Lodge of Masons in Massachusetts has placed over 11,000 objects and documents on extended loan at the Museum as part of a joint project to catalog, preserve, and make accessible this collection. Among the archival items are approximately 200 18th-century letters, 200 photographs, and 900 Masonic certificates.

 

To apply, please send cover letter and resume to:

 

Richard V. Travis

Executive Director

Scottish Rite Masonic Museum & Library

33 Marrett Rd.

Lexington MA, 02421-5703

rtravis@monh.org

 

Archive Positions | Professional Job Listings in New England | Special Positions | leave a comment


Archivist, Mary Baker Eddy Library, The First Church of Christ, Scientist, Boston MA

Job Description:

Job Title: Archivist
Grade: 39 Exempt

RESPONSIBILITIES:

Is responsible for the day-to-day work of maintaining and processing the Library's manuscript, printed material, and digital archival collections. Makes day-to-day decisions about the operation of archival activity, providing interns, volunteers, and other staff with feedback on their work. Works closely with Research, Curatorial, and Office of Records Management (ORM) staff.

Arranges and maintains historical collections of manuscripts, printed material, and electronic documents. Analyzes and describes items in the collection; determines authenticity and historic relevance; accessions documents and creates finding aids; ensures proper handling and care, investigates and recommends acquisitions. Consults with in-house Curatorial staff on preservation activities for re-housing, rehabilitating, and mitigating damaged documents.

Participates in archival research activities, working closely with in-house research staff to develop responses to internal and external inquiries. As requested, assists the public in accessing the archives (in person, by phone, by email). Uses the Library's print and online resources to answer questions, share information, and provide direction for public inquiries.

OTHER RESPONSIBILITIES:
· Manages the Object of the Month articles for the website.
· Participates in Library programs and activities.
· Assists Exhibits Team on producing exhibits.
· Assists Acquisitions Team, helping decide on acquisitions, declining donations, and de-accessioning.
· Manages other staff on special projects relating to the collections.
· Creates and updates finding aids as needed for print and web.
· Provides access to ORM collections through the Library
· Serves as Disaster/Emergency Team Leader.
· Participates in the review of Library fellowship applications.

KNOWLEDGE, SKILLS, AND ABILITIES:

Must have a demonstrated ability to work independently and as part of a team; to organize and prioritize work and act with initiative and good judgment. Must be a well organized and a self-starter, with flexibility and willingness to get the job done. Good writing and problem solving, interpersonal, and communication skills. Has an in-depth knowledge of the collections and the ability to provide public service with authority. Must be able to work well under pressure and with attention to detail. Must represent the Library in a professional manner and be able to work well with diverse groups of people, including patrons, board members, donors, and staff.

Also serves as the database administrator for the collection management software, which provides access to the digital collections for staff, web users, and Library patrons.

The ideal candidate also has knowledge of 19th-century American history and is familiar with or can quickly learn biographical information about Mary Baker Eddy, her ideas and legacy, and the particular requirements of serving multiple audiences, including members of The First Church of Christ, Scientist.

JOB REQUIREMENTS:

Candidate must possess an MLS or MA in History or related field, with archives concentration and at least 3 years of experience. Requires proven experience as a professional archivist, including arranging collections, performing research, and assisting the public and in-house staff (curators, researchers, editors, etc.). Must be able to comfortably lift 40 pounds or more. Good working knowledge of Microsoft Office Suite, MARC, HTML, XML, EAD, Salesforce, Google Drive, ReDiscovery or other collections databases.

Performs other duties as assigned, including regular participation in public operations. The incumbent must be enthusiastically committed to a high-performance organization, enjoy a challenge, be devoted to high quality standards, and be in harmony with the Library's purpose.

Requires signing a Confidentiality and Nondisclosure Agreement.

https://www4.recruitingcenter.net/Clients/tfccs/PublicJobs/controller.cfm?jbaction=JobProfile&Job_Id=10479&esid=az

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Head of Special Collections, Jones Library, Amherst MA

Forward thinking and innovative professional needed to provide leadership and administration for special collections development at The Jones Library, a busy public library in the college town of Amherst, MA.   Collections include original manuscripts and materials related to Amherst and regional history, Fine Arts, Robert Frost and Emily Dickinson Collections.  Responsible to develop the collection of original manuscripts; catalog and prepare all special collection materials; prepare grant proposals; maintain collection inventory and transition collection to digital format.  Consults with scholars and researchers.  Knowledge of technological archival trends is essential. Minimum requirements include MLS plus 3 years of professional level library experience.  Starting salary range, based on experience:  $51,382-56,725 plus exceptional municipal benefits package.  For a complete job description and to apply on line by September 8, 2014, visit www.amherstma.gov.

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Graduate Assistant Archives Processor, Schaffer Library/Kelly Adirondack Center, Union College, Schenectady NY

Temporary-PT

Grade T - Min. $20.00/hr

15 hours per wk, 50 weeks per yr

Summary
The Adirondack Research Library invites applications for part time graduate assistants to perform basic processing of materials in two archival collections, the John S. Apperson papers and the Paul Schaffer papers. The selected candidates will assist in the creation of Encoded Archival Description (EAD) finding aids, following standard rules of description: Describing Archives -A Content Standard (DACS). Additional responsibilities include appraising, preserving, rehousing, arranging and describing the two archival collections following prescribed guidelines, and flagging items of interest found in the collections for simultaneous item level metadata description. In addition, the Graduate Assistants will supervise the work of undergraduate students who will complete the metadata entry into specialized software programs.

Qualifications
Qualifications: Bachelor's degree and familiarity with archival processing and descriptive standards required, graduate student or recent graduate in Library and Information Science program strongly preferred. Must also be able to lift 40 lb. boxes on a regular basis, and handle one-of-a-kind materials with the utmost care.

This position is part of a grant funded project running through December 30, 2015.

Application
Please apply in person, via fax, U.S. Mail or email:

Human Resources
Req. # T1165
Union College
807 Union Street
Schenectady, NY 12308

Telephone: (518) 388-6108
Fax: (518) 388-6529
E-mail: hr@union.edu

Please submit all electronic application materials as a single pdf or doc file.


Diversity at Union College
Union College is an equal opportunity employer and strongly committed to student and workforce diversity.

Union College is committed to providing access and reasonable accommodation in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s).

Union College's strategic plan highlights the role of diversity in providing an effective education for the 21st century at the heart of our mission and vision for the College. Diversifying the student body, the faculty, the administration, the staff and the curriculum requires a commitment to honor our mission and advance our goals. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, ability, ethnicity, sexual orientation, gender, gender identity and national origin.

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Rights Manager - Production & Business Affairs, Nova (PBS), Boston MA

Department Overview
For more than forty years, NOVA has been unrivaled in bringing authoritative, innovative, and entertaining science documentaries to television. Seen in more than 100 countries, NOVA is the most watched science television series in the world and the most watched documentary series on PBS.

Position Overview
Under the supervision of the Managing Director, the Rights Manager is responsible for monitoring and managing the day-to-day progress of production deliverables in compliance with contractual terms and conditions. Responsibilities include, but are not limited to:

• Work closely with production teams to obtain and document all program and paper materials for NOVA programming and digital products.

• Coordinate and monitor rights clearances. Assist with troubleshooting, as required.

• Work closely with administrative, editorial, post-production, legal, and media library teams. Coordinate required WGBH legal department and media library staff approvals.

• Enter and maintain program profiles, rights status, and credit and funding obligations for all NOVA programs in the Production InfoManager Database and on the NOVA server.

• Work with Managing Director to review expired programs, and determine feasibility and cost to renew. Prepare and monitor re-ups for broadcast and streaming, and inform PBS, as required.

• Coordinate copyright filings.

Skills Required
Candidates must show a demonstrated ability to work both independently and collaboratively and cultivate productive working relationships with internal and external clients. Candidates must be able to multitask, set priorities and manage deadlines in a fast-paced environment. Strong organizational, written and oral communication skills and a strict attention to detail are essential. Working knowledge of Filemaker Pro, Word, and Excel is required. Familiarity with Workday is a plus. A background in rights & clearances, library science, electronic records management, information management, or other organizational experience is preferred.

Educational Requirements
Bachelors degree is required.

https://wgbh.secure.force.com/positiondetail?id=a0jF0000001vQ3jIAE

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Senior Archivist for Collections Services, Knowledge and Library Services, Harvard Business School, Cambridge MA

Knowledge and Library Services at Harvard Business School is looking for an energetic, collaborative, and enthusiastic Senior Archivist to lead the planning and administration of an integrated program for the discovery of and access to the extensive archival and historical collections of Baker Library, including textual, image, media, and digital resources. The successful candidate will be committed to providing excellent customer service by leading the Special Collections Processing program. He/she will manage the Processing Team, directing the ongoing application of cutting-edge practices of archival management, including emerging metadata standards and tools, ensuring productive and efficient processes that bring new collections from acquisition to research use, performing hands-on collections processing as needed, and seeking out opportunities for innovation.  The Senior Archivist serves as the departmental lead for exploration and use of archival discovery platforms, collection delivery tools, and other systems for management, access, and discovery of special collections materials. He/she assists the Director, Special Collections, with annual and multi-year strategic planning. He/she also works with the Director on the research and planning of short and long-term projects, tracking the progress of projects, in coordination with collection managers, preparing regular updates on project status, and serving as Project Manager  as assigned. In addition, he/she assists the Director in developing processing and special project budgets, reviewing monthly financial reports and advising the Director on appropriate steps regarding the budget. Collaborates with Baker Library's Baker 3.0 Strategy and Infrastructure and Information Management Services groups to ensure that Special Collections' collections services are aligned with overall KLS Baker 3.0 strategy and infrastructure. Actively contributes to HU and national archival communities by participating in committees and working groups, representing the interests of Baker Library Special Collections; and presenting at conferences to contribute to the greater archival community.

 

Required/Preferred Education, Experience, Skills:

 

MLS and/or M.A. in relevant subject area, 5+ years professional experience in archival practices and management of multiple collections of varied types, preferably in an academic or research library.  At least 2 years successful supervisory experience required. Strong organizational skills and outstanding communication skills are essential. Demonstrated ability to initiate new programs and services and to manage a variety of projects in a complex and dynamic environment. Experience as lead processor on large-scale processing projects, managing multiple processors, setting and meeting goals, and developing metrics to measure progress throughout the project. Strong knowledge of and experience with archival and cataloguing standards for a wide array of formats including archival, textual, visual and digital materials. Knowledge of emerging trends and technologies in the archival field, including EAC-CPF, linked data, etc. Familiarity with accepted conservation and preservation methods applied to manuscript and rare book collections. Strong quantitative and analytical skills; excellent interpersonal and critical thinking/ problem-solving skills. Subject knowledge of American social and cultural history desirable. Budget management experience desirable.

 

Our expectations are that employees of HBS adhere to and represent our Community Values.  They are:

 

Respect for the rights, differences, and dignity of others

Honesty and integrity in dealing with all members of the community

Accountability for personal behavior

 

To apply, please go to http://bit.ly/1ldbSa8

If URL does not work go to:

http://hr.harvard.edu/jobs/

Click on 'Search Jobs'

Click on 'Search Openings'

Enter #33386BR in the Auto Req ID field and click 'Search'.

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Director of Library Services and Archives, St. George's School, Middletown RI

Reports to:                 Dean of Academics

 

Job Summary:            Both teacher and administrator, the Director of Library Services plays a key role in supporting the School's educational goals. The Director is responsible for designing and implementing a dynamic and welcoming service-oriented library program that focuses on the educational needs of the entire school community. The Director also shares with the Assistant Director and the faculty the responsibility for teaching our students 21st ­century Information Literacy and research skills. The Director provides energy, leadership and vision in helping the School implement the Library Mission Statement, in developing programmatic initiatives such as the Crossroads Program, and in enhancing the library's web presence.

 

 

Responsibilities Include:

  • Oversee all library services, daily operation of the facility, and all library policies, procedures, and initiatives;
  • Responsible for curriculum development of the Information Literacy program;
  • Work closely with the Assistant Director, faculty and students on the research process;
  • Coordinate and oversee the Crossroads Program;
  • Oversee the Archives;
  • Manage a staff that includes an Assistant Director of Library Services, additional library staff, and an Archivist;
  • Direct and participate in the staffing of the library on evenings and weekends;
  • Select, supervise and train student Library Prefects;
  • Attend regular Department Heads meetings;
  • Represent the School at Quarterly Ocean State Libraries consortium (OSL) meetings; train staff and ensure compliance with OSL policies;
  • Participate fully in the life of the School; attend faculty committees, chapel services and all-school assemblies;
  • Serve as a Faculty Advisor to 4-6 students;
  • Perform other duties as assigned by the Dean of Academics or Associate Head for School Life;
  • Support the School and its leadership.

 

Skills/Qualifications Required:

  • ALA-accredited MLS with 5-7 years of experience in an academic library;
  • Excellent skills in the areas of communication, organization, and analytical problem-solving;
  • A strong service orientation, and the ability to multi-task with an upbeat demeanor;
  • Proven ability in overseeing projects, training and managing staff;
  • Proficiency in integrating educational technology into the program;
  • Experience in Information Literacy instruction is strongly preferred; 
  • Preference will be given to candidates with college, university or independent school library experience. 
  • Experience with Innovative Interfaces, Inc. integrated library systems (Sierra and/or Millennium) and LibGuides preferred.

 

This is an 11-month position that includes participation in the school's TIAA-CREF program, full benefits, and a competitive salary.

To Apply:

Please send resume, cover letter, and the name, address and telephone number of three professional references to: bob_nula@stgeorges.edu

 

Additional Relevant Information:

 

Library Mission Statement:  The St. George's School library is a vital center of campus intellectual life. It supports St. George's academic program by providing outstanding services, resources, and facilities for research and study.  The library also advances the broader educational mission of the School by awakening interest in a range of ideas, by inspiring a love of learning and scholarship, and by providing a place where all members of the school community can explore multiple curiosities about their world.

 

St. George's School, founded in 1896, is a nationally-known, independent coeducational college preparatory school for 365 boarding and day students in grades 9 - 12. The Nathaniel P. Hill Library houses 31,000 volumes in open stacks, a reference section of 2,500 volumes, and an audiovisual collection.  The library also subscribes to print newspapers and magazines, as well as numerous electronic databases including JSTOR, ProQuest Research Library and historical newspaper archives.  As a member of the Ocean State Libraries Consortium, the library also borrows and lends materials with public libraries in Rhode Island. Students are required to purchase a laptop computer, and the campus is fully wired and also provides wireless capacity. The library is staffed by two professional academic librarians and three part-time assistants, with additional support from the student Library Association and faculty proctors. The facility is open seven days and six evenings a week.

 

 

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Special Collections Librarian, Florida International University, Miami FL


About FIU
Florida International University is a comprehensive university offering 340 majors in 188 degree programs in 23 colleges and schools, with innovative bachelor's, master's and doctoral programs across all disciplines including medicine, public health, law, journalism, hospitality, and architecture. FIU is Carnegie-designated as both a research university with high research activity and a community-engaged university. Located in the heart of the dynamic south Florida urban region, our multiple campuses serve over 50,000 students, placing FIU among the ten largest universities in the nation. Our annual research expenditures in excess of $100 million and our deep commitment to engagement have made FIU the go-to solutions center for issues ranging from local to global. FIU leads the nation in granting bachelor's degrees, including in the STEM fields, to minority students and is first in awarding STEM master's degrees to Hispanics. Our students, faculty, and staff reflect Miami's diverse population, earning FIU the designation of Hispanic-Serving Institution. At FIU, we are proud to be 'Worlds Ahead'! For more information about FIU, visit fiu.edu.

Job Information
The Steven & Dorothea Green Library at Florida International University seek a knowledgeable, innovative, and collaborative individual for the position of Special Collections Librarian. This is a new, entry-level position reporting to the Head of Special Collections and University Archivist. The individual we are seeking will have curatorial, instruction, and outreach responsibilities and will support a broad range of departmental activities. The individual will assist with developing and managing print and archival collections, building upon existing strengths, and exploring new areas for growth.

General responsibilities include:
-Developing and managing print and archival collections, building upon existing strengths and exploring new areas for development.
-Setting priorities for archive collections processing and cataloging.
-Collaborating with colleagues working in areas of archival and manuscript processing, preservation, and digitization.
-Providing reference services and supporting daily operations, which may include some supervision of staff.
-Participating in Libraries' initiatives outside of Special Collections & University Archives by serving on Libraries' and campus committees and contributing to other relevant activities and events.
-Maintaining a course of personal professional development through active participation in special collections and archives professional associations or other professional activities external to the Libraries.

Required Qualifications:
-A minimum of three years professional or para-professional experience in a Special Collections, or Archives environment.
-Graduate degree in library science from an ALA accredited institution.
-Demonstrated ability to work creatively in a rapidly changing environment.
-Demonstrated knowledge of current practices and trends in digital preservation.
-Demonstrated ability to work productively and sensitively with library and university colleagues, faculty, students, researchers, and donors.
-Demonstrated ability to work in a team environment where consultation, flexibility, collaboration and cooperation are essential.
-Evidence of a strong commitment to and knowledge of special collections librarianship including digital special collections.
idence of a strong commitment to and knowledge of special collections librarianship including digital special collections.

Desired Qualifications:
-Demonstrated interest in professional development that will enhance the candidates value to the Libraries, the University, the profession, or the scholarly community.
-Demonstrated knowledge of emergency response and salvage practices.
-Excellent interpersonal and communication skills.
-Demonstrated experience working with communities represented in Special Collections.
-Understanding of the basic history, theory, and professional practices relating to materials generally found in special collections research libraries, including but not limited to rare books, maps, prints, photographs, ephemera, archives, manuscripts, original artwork, audiovisual media, and digital materials.
-Knowledge of intellectual property rights, copyright, rights management, patron and donor privacy, and other legal issues, especially as they apply to primary materials in various formats.

Rank/Salary: Non-tenured faculty status; Instructor rank librarian. Salary is competitive based on qualifications and experience.


About the Libraries: For information about the FIU Libraries, please visit http://library.fiu.edu.

Qualified candidates are encouraged to attach a cover letter, a resume, and the names and contact information for 3 professional references in a single pdf file.

All inquiries should be directed to Brooke Wooldridge, Chair of the Search and Screen Committee, at bwooldri@fiu.edu. To receive full consideration, applications and required materials should be received by March 15, 2014. Review will continue until position is filled.

Job Category
Faculty

To Apply- Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: http://police.fiu.edu/docs/Campus_Security_Report_&_Safety_Guide.pdf.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Equal Opportunity Programs

FIU is a member of the State University System of Florida and is an Equal Opportunity, Equal Access Affirmative Action Employer.

Search Information
Job Opening ID: 507284
Business Unit: LIBRARY OPERATIONS
Department: Library Operations

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Processing Archivist (P98152), University of Arkansas at Little Rock, Little Rock AR

Application Due: 08/18/2014

The University of Arkansas at Little Rock (UALR) invites applicants for a Processing Archivist (P98152) position at its primary facility at the Center for Arkansas History and Culture in the River Market District of downtown Little Rock. UALR operates its Archives in partnership with the Central Arkansas Library System with which it works on a variety of initiatives.

The UALR Center for Arkansas History and Culture houses archives at ASI, a research repository that includes Arkansas gubernatorial papers, Civil War materials, Civil Rights records, and many other collections of prominent citizens as well as social organizations that document the history of the state. The Processing Archivist will be responsible for sorting, categorizing, arranging, and describing the James Guy Tucker, Jr., Papers as part of a two-year grant funded project.

Applicants will be expected to provide exceptional patron assistance, and have knowledge and use of basic manuscript processing techniques including familiarity with DACS and EAD for digital encoding of manuscript and archival finding aids. Applicants also will assist in the coordination of educational and public outreach programs and must have excellent communication skills. The ability to work effectively and collegially across units and departments is essential. 

Required Qualifications:
 Applicants should hold a Bachelor's degree in a field related to archives work and have two years of relevant experience. A Master's degree in a field related to archives work and two years of relevant experience is preferred. Experience with Archivists' Toolkit is preferred.

UALR is positioning itself for the future by emphasizing interdisciplinary collaboration, high impact learning experiences, community connections, and a campus-wide commitment to student success. The campus is currently undergoing an extensive administrative and academic reorganization in order to align its assets more effectively with these priorities. This is an exciting time to be at UALR. For more information visit the reorganization web site at http://ualr.edu/academics/restructure.

All applications must be submitted through the online application system. Additional information about this position and application requirements are available under the Jobs link on the Human Resources' website at http://ualr.edu/humanresources/. Incomplete applications will not be considered.

This position is subject to a pre-employment criminal background and financial history check. A criminal conviction or arrest pending adjudication and/or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

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Archives Assistant, Town of Hingham, Hingham MA

Employer:     Town of Hingham, Mass.

Position:        Archives Assistant

Hours:           16 per week, Mondays, Tuesdays, and/or Wednesdays

Duration:      One Calendar Year, With Possibility of Renewal

Salary:           $16.25/hr

 

Description

 

The archives assistant will report to the Town Archivist and will have multiple responsibilities at the Town Hall and Hingham Public Library.  These duties include (but are not limited to):

 

  • Inventorying, arranging, and describing historic town records and special collections dating from the 17th century to the present
  • Conducting basic preservation activities
  • Assisting in the creation of unique retention schedules for town departments
  • Participating in outreach activities, including the creation of promotional brochures, website text, and blogs
  • Researching local history using a variety of sources in order to complete the tasks listed above

 

Qualifications

 

  • Current graduate student in an accredited library science or archives program, or a recent graduate from such a program.
  • Experience processing institutional and special collections.
  • Excellent writing and research skills.
  • Familiarity with records management techniques and processes.
  • Familiarity with the use of social media outlets for promotional purposes.
  • Ability to lift a maximum of forty pounds on a regular basis.

 

Application

 

Please send a resume, cover letter, and three references to Jennifer Williams, Town Archivist, at williamsj@hingham-ma.gov.  The deadline for the submission of applications is July 25, 2014.

 

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Permanent Part-time Instruction and Reference Librarian, Teti Library and Special Collections, New Hampshire Institute of Art, Manchester NH

Job Title:       Permanent Part-time Instruction and Reference Librarian

(21 hours/week, 8-month) Academic Year

 

Start Date:    September, 2014

 

The Teti Library and Special Collections at the New Hampshire Institute of Art (NHIA), seeks a creative and energetic Instruction/Reference Librarian.  Teti Library is located in the historic Fuller Hall Building in downtown Manchester, New Hampshire.   The Special Collections houses rare and valuable books and fine art photography, drawing researchers from around the country.  Teti Library is a member of GMILCS and NHCUC, and serves the public as well as NHIA students.   NHIA is a NEASC and NASAD accredited fine arts college, granting degrees in Bachelor in Fine Arts (BFA), Masters in Fine Arts (MFA) and Masters of Arts in Art Education (MAAE).  

 

 

General Job Summary: The Instruction-Reference Librarian is a part-time (21 hours per week) 8 month/year position reporting to the Director of Teti Library and Special Collections.  The Instruction-Reference Librarian is responsible for creating and implementing the information literacy programs for NHIA students, as well as overseeing public services for the library.

 

 

Responsibilities:

  •          Provides leadership in planning, scheduling and implementation of information literacy services.  Develops research and course guides utilizingLibGuides.
  •          Develops and conducts assessments of learning needs and outcomes for all aspects of information literacy and reference services. Collaborates with Library Director and Academic Department Chairs to develop new information literacy classes.
  •          Assists with general and specialized collection development.
  •          Plays an active role in library outreach and programming, including the new Student Art Gallery at Teti Library. Oversees the social media presence of the Library.
  • Coordinates, promotes and provides access and instruction in the Special Collections of the Library.  Provides research in Special Collections and Institute Archives, as needed.
  • Oversees statistics gathering for reference and public service activities, as well as database usage.
  • Supervises the Reference Assistant, provides library staff training, and recommends professional development, as needed.

 

 

 

Relationships: 
Reports to the Library Director. Interacts with NHIA students, staff, faculty, and public visitors. Participates in professional growth activities and consortium-related relationships such as GMILCS and NHCUC meetings, interest groups and continuing education workshops. Participates on NHIA committees.

 

 

 

 

 

 

Qualifications 

 

required:

  • ALA accredited MSLIS or MLS or equivalent. 
  • Excellent public speaking and written communication skills with a pleasant and outgoing demeanor.
  • Experience in academic library instruction and reference services 
  • Knowledge of electronic resources and instructional technology, particularly mobile and 'smart' technologies.
  • Supervisory experience.
  • Creative problem solver and strong team player.
  • Ability to be flexible in job tasks and scheduling.

Highly desirable: 

  • Background in studio art, art history, and/or creative writing
  • Experience working with visual learners. 
  • Familiarity working with archival and special collections materials
  • Familiarity with LibGuidesArtStor, and other art related sources. 

 

 

Closing Date:

Applications will be reviewed immediately upon receipt, and the search will continue until the position is filled. Finalists will be asked to teach a short library instruction session.

 

Salary/Benefits:

This permanent part-time position is 21 hours/week for 8 months a year at $20/hour.  The schedule is flexible to meet instruction needs, but will begin at the start of the fall semester and will likely end at the end of April each year.  Pro-rated annual leave, sick leave, and holiday pay included, although no health or dental benefits are available with this position.

Address:

Please submit cover letter, resumé, and the contact information for three professional references to:  Betsy Holmes, Director of Teti Library and Special Collections via email:  betsyholmes@nhia.edu



Web Site: http://nhia.libguides.com/home

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Archives, Special Collections, and Digitization Assistant, La Salle University, Philadelphia PA

Connelly Library is creating a new Archives and Digital Initiatives Department. This department will combine the functions of the University Archives and the former Media and Digital Services department to focus on acquiring, preserving, sharing, and promoting La Salle University's history and scholarship in print and digital formats.

The Archives, Special Collections, and Digitization Assistant is a support staff position which assists on digitization projects and digital initiatives throughout Connelly Library.

Under the supervision of the Head of Archives and Digital Initiatives, the Archives, Special Collections, and Digitization Assistant's primary job responsibilities include:

·  Digitizing materials from the University Archives and Special Collections in all analog formats and providing basic metadata

·  Responding to incoming research and digitization requests for the Archives and Digital Initiatives Department

·  Adding content to Digital Commons, the Library's institutional repository

·  Assisting the Special Collections Librarian with mounting web exhibits in Digital Commons

·  Assisting the Special Collections Librarian with metadata quality evaluation across a number of digital platforms

·  Contributing to social media accounts for Connelly Library and the University Archives

·  Producing photo and video content to support Library instruction and outreach

Under the supervision of the Head of Archives and Digital Initiatives, the Archives, Special Collections, and Digitization Assistant's secondary job responsibilities include:

·  Assisting with routine maintenance of Special Collections storage areas

·  Assisting with processing collections in the University Archives

·  Assisting with research, reference, and outreach in the University Archives

Hours: 8:30 AM-4:30 PM Monday-Friday with flexible scheduling.



Qualifications

·  High school diploma or equivalent.

·  Knowledge of scanning, digital photography, and digital video production.

·  Experience with Microsoft Office software.

·  Experience with Photoshop or other image editing software.

·  Experience with iMovie, Final Cut Pro, or other video editing software

·  Ability to learn new technology skills.

·  Attention to detail and care in handling rare and fragile items.

·  Basic web editing skills, including experience with HTML, CSS, and content management systems such as WordPress.

·  Good customer service and interpersonal communication skills.

Candidates must be also able to lift and reshelve boxes weighing up to 40 lb., using a ladder when necessary.

Preferred skills and experience

·  Bachelor's degree.

·  Experience with social media sites in professional settings.

·  Experience with digitizing AV formats.

We offer an attractive compensation and benefits package, including tuition remission.

All candidates must provide a cover letter and resume (please include each document as a separate email attachment). Candidates who are selected for interviews will be asked to provide contact information for three professional references and samples of prior photography and video work.

Review of applications will begin on Monday, July 21 and will continue until the position is filled. Please email application materials to:



For more details on this position or to submit your cover letter, resume and other required information, please contact:
Rebecca Goldman, MLS
Head of Archives and Digital Initiatives
La Salle University
1900 West Olney Avenue
Philadelphia, PA 19141
goldman@lasalle.edu

La Salle University is a Roman Catholic university in the tradition of the De La Salle Christian Brothers and welcomes applicants from all backgrounds who can contribute to our unique educational mission. For a complete mission statement, please click here.

La Salle University is an Equal Opportunity and Affirmative Action Employer.

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Processing Archivist, La Salle University, Philadelphia PA

Connelly Library is creating a new Archives and Digital Initiatives Department. This department will combine the functions of the University Archives and the former Media and Digital Services department to focus on acquiring, preserving, sharing, and promoting La Salle University's history and scholarship in print and digital formats.

The Processing Archivist is an entry-level professional position which will support the Head of Archives and Digital Initiatives in building an arrangement and description program and a records management program for the University Archives.

Under the supervision of the Head of Archives and Digital Initiatives, the Processing Archivist's primary job responsibilities include:

·  Developing procedures and manuals for accessioning, arranging, and describing archival collections in Archivists' Toolkit, including born-digital and hybrid collections.

·  Processing the Archives' backlog of archival collections and incoming collections

·  Supervising student workers assisting with arrangement and description activities

·  Updating collections information on the Archives website and uploading finding aids

·  Working with University staff and administrators to develop a records retention schedule for the University

·  Assisting departments in complying with the schedule and managing their internal records

Under the supervision of the Head of Archives and Digital Initiatives, the Processing Archivist's secondary job responsibilities include:

·  Assisting with management of digital collections, including the library's institutional repository and web archive

·  Assisting with research, reference, and outreach in the University Archives

Hours: 8:30 AM-4:30 PM Monday-Friday with flexible scheduling. Occasional evening or weekend hours may be required to support special events sponsored by the department.



Qualifications

·  Master's degree in library science, history, or another discipline with coursework in archives OR master's degree in another field and successful completion of the Academy of Certified Archivists examination. Current master's students who are within 6 months of receiving their degree will be considered.

·  One year of full-time equivalent experience with processing archival collections. Demonstrated ability to arrange and describe archival collections, write finding aids and processing plans, and manage long-term processing projects.

·  Familiarity with records management and digital preservation through coursework or work experience.

·  Familiarity with the DACS standard through coursework or experience.

·  Familiarity with cataloging principles and practices through coursework or work experience.

·  Familiarity with XML and one or more metadata standards through coursework or work experience.

·  Strong general writing and research skills.

·  Basic web editing skills, including experience with HTML, CSS, and content management systems such as WordPress.

Preferred skills and experience

·  Experience with both traditional and minimal processing techniques.

·  Experience with reprocessing projects.

·  Experience writing manuals, handbooks, or other documentation.

·  Experience working in a college or university archives.

·  Experience with Archivists' Toolkit, Archon, or other archives management software.

·  Supervisory experience in a work or volunteer setting.

·  Coursework or work experience in project management.

·  Familiarity with the EAD standard through coursework or experience.

Candidates must be also able to lift and reshelve boxes weighing up to 40 lb., using a ladder when necessary.

We offer an attractive compensation and benefits package, including tuition remission.

All candidates must provide a cover letter and CV or resume (please include each document as a separate email attachment). Candidates who are selected for interviews will be asked to provide contact information for three professional references and sample finding aids.

Review of applications will begin on Monday, July 21 and will continue until the position is filled. Please email application materials to:



For more details on this position or to submit your cover letter, resume and other required information, please contact:
Rebecca Goldman, MLS
Head of Archives and Digital Initiatives
La Salle University
1900 West Olney Avenue
Philadelphia, PA 19141
goldman@lasalle.edu

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Part-time Archivist, Old South Church in Boston, Boston MA

Old South Church has an accumulation of records crossing a wide range of activities.  Work has been accomplished on this project over the last four years but there is a good bit more to be done.

 

An archivist is needed to properly record and file these records.

 

Begins mid-August / early September 2014.

 

$20/hour at 8 hours per week.

 

Schedule is very flexible Monday through Saturday between the hours of 8am and 7 pm.

 

Please respond to:

 

Helen McCrady

Old South Church in Boston

645 Boylston Street

Boston, MA  02116

617.536.1970

helen@oldsouth.org

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Head of Archives and Special Collections, Santa Clara University, Santa Clara CA

Santa Clara University Library seeks applications and nominations for the position of Head of Archives and Special Collections. The selected candidate will be an imaginative and innovative leader who articulates a clear vision for a department that includes the university archives, special collections, and digital initiatives. Reporting to the Associate University Librarian for Resources and Digital Services, the Head of Archives & Special Collections serves as a member of the Library's administrative team, participating in general administrative decision-making, library management, assessment and strategic planning.


Since the merger of archives and special collections in 2009, the unit has grown in personnel and resources and increased its visibility and prominence throughout the campus community and beyond. Its facilities include the Norman F. Martin, S.J. Reading Room, an expansive exhibit and gallery area, and a state-of-the-art archival storage vault. The unit's collection strengths include the Mission Santa Clara Collection, consisting of manuscripts and printed books collected and used by the early Franciscans at Mission Santa Clara, from the founding of the Mission in 1777 until the arrival of the Jesuits in 1851; the personal papers of prominent Jesuits such as Fr. Bernard Hubbard and Fr. Jerome Ricard; and the University records and faculty papers of both Santa Clara University and its affiliate, the Jesuit School of Theology in Berkeley, CA. In addition, the department's archival materials are complemented by special collections and rare books covering such topics as Jesuitica, non-fiction California, 17th and 18th century theology, 18th and 19th century travel and voyage literature, early printed bibles, and The Heritage Edition of The Saint John's Bible.


The Head of Archives and Special Collections supervises a unit comprised of five full-time employees: the University Archivist, an Archival Processing Assistant, the Digital Initiatives Librarian, a Digital Initiatives Assistant, and a Public Services Coordinator. The Head of Archives and Special Collections, along with the University Archivist, also share supervision of a temporary, donor-funded Mission Santa Clara Archivist/Manuscripts Specialist (currently funded through July 2015). The Cataloging Specialist (organizationally in technical services) also provides rare book cataloging and special collections processing activities. Additionally, the head acts as a consultant to the Province Archivist of the California Jesuit Province Archives, which shares office and archival storage space with the unit.


Unit Profile

Archives & Special Collections develops, maintains, and preserves rare, unique and institutional materials in the Santa Clara University Library. The Collections directly support the University's teaching, research, and service programs, both on campus and in the larger communities of which it is a part. The collections are focused on areas relevant to the University's roles, primarily as a Jesuit, Catholic university in the heart of Silicon Valley, and as the oldest institution of higher learning in California, with a history integrally connected to Mission Santa Clara, one of California's original missions. The collections also help support the primary resource needs of faculty teaching a variety of traditional and interdisciplinary courses in the University's core curriculum.


Library Profile:

The Library advances the University's mission to educate engaged and accomplished citizens through our dynamic services and unique, extensive collections. Our community-focused staff are integral partners in creating and cultivating physical and virtual learning environments for open inquiry and academic excellence.


The University Library has a staff of 37, including 17 librarians. For more information about the Santa Clara University Library, please visit http://www.scu.edu/library/.


Salary & Benefits: Salary commensurate with qualifications and experience.
For information about the benefits offered by Santa Clara University, please visit: http://www.scu.edu/hr/benefits/

Department
University Library

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
60% AdministrationManagement


● Provides vision and leadership in directing and managing the programs and operations of Archives and Special Collections
● Sets goals, identifies resource needs and cultivates opportunities for collaboration
● Oversees and supervises five librarians/staff; indirectly supervises one staff
● Describes and redefines positions as necessary
● Raises awareness and develops understanding of the library's unique resources with the community.
● Oversees an operational budget of approximately $60,000 (includes student wages of about $30,000)
● In consultation with the AUL for Resources and Digital Services, oversees collection development and conservation/preservation budget of approximately $40,000 for archives & special collections


Development/Advancement


● Collaborates with development officers on exhibits/receptions
● Works with development officers and library administration on specific donor cultivation activities
● Evaluates potential donations for inclusion in archives and special collections
Assessment
● Develops assessment strategies and conducts ongoing assessment using a variety of methods


30% Instruction/Outreach/Exhibits


● Coordinates outreach events, receptions, and special viewings of archives and special collections materials
● Works with development and campus departments to coordinate exhibits in the A&SC exhibit space
● Assists with maintaining the exhibit calendar
● Collaborates with faculty to teach the use of primary source materials and assesses student learning
● Raises visibility of archives and special collections materials (and their digital surrogates) on campus


10% Service and Scholarship


● Serves on committees and task forces both at the department, library and university level
● Participates in local, state, and national/international professional and scholarly societies and organizations
● Participates in activities related to inquiry and research

Provides Work Direction
This position directly supervises three employees; and provides second level supervision to two employees as well as a term appointment employee (currently funded through July 2015) and student employees.

Qualifications
Appointment Level:
This position is included in the Academic Staff Librarian category. The specific level at which an appointment is made is determined by the successful candidate's level of experience and professional accomplishment. The successful candidate for this position will be appointed at the Associate Librarian or Librarian level. Minimum qualifications for those ranks are:

Associate Librarian (salary grade 11): at least five years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework or advanced degrees, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for a mid-career librarian.
Librarian (salary grade 12): at least seven years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework or advanced degrees, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for a senior librarian.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.


This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Required Qualifications
● MLS or equivalent from an ALA-accredited program
● Minimum of five years professional experience in a special collection/archive or equivalent
● Demonstrated ability to supervise and mentor
● Evidence of scholarly ability and professional/community service appropriate for appointment at the rank of Associate Librarian or Librarian
● Demonstrated vision for the value of special collections and archives to learning, research and community
● Awareness of current and emerging trends and issues in special collections and archives
● Knowledge and/or experience developing digital collections
● Knowledge and/or experience employing digitization practices to enhance archives and special collections
● Knowledge and/or experience with archives management platforms, eg Archivists Toolkit
● Experience teaching with current pedagogical methodologies
● Excellent oral and written communication skills
● Commitment to building strong relationships between the library, university academic departments, university community, and external communities
● Ability to thrive amidst organizational change including the capacity to respond effectively to change
Preferred Qualifications
Knowledge and/or experience of digitization, digital preservation and digital preservation standards
Successful grant writing experience
Experience organizing and mounting exhibits
Fundraising experience and experience working with donors of collections
Ability to cultivate and maintain effective relations with donors
Experience with promoting collections through social media
Knowledge
• Knowledge and/or experience developing digital collections

Knowledge and/or experience employing digitization practices to enhance archives and special collections
Knowledge and/or experience with archives management platforms, eg Archivists Toolkit
Skills
• Demonstrated vision for the value of special collections and archives to learning, research and community

Awareness of current and emerging trends and issues in special collections and archives
Experience teaching with current pedagogical methodologies
Excellent oral and written communication skills
Commitment to building strong relationships between the library, university academic departments, university community, and external communities
Abilities
• Demonstrated ability to supervise and mentor

Evidence of scholarly ability and professional/community service appropriate for appointment at the rank of Associate Librarian or Librarian
Ability to thrive amidst organizational change including the capacity to respond effectively to change
Education and/or Experience
• MLS or equivalent from an ALA-accredited program

Years of Experience
Minimum of five years professional experience in a special collection/archive or equivalent
Close Date
07/25/2014

Open Until Filled
No

Special Instructions to Applicants
Deadline for Applications: Applications received by July 25, 2014 will receive first consideration. Interested candidates should submit an application electronically through the SCU HR jobs site (below). Application materials submitted should include: cover letter, complete resume, and the names, email addresses, and phone numbers of three references, with a statement of each person's professional relationship to the application. Nominations are welcomed and can be sent to the chair of the search committee, Rice Majors, Associate University Librarian for Resources and Digital Services at rmajors@scu.edu.

To view the full job posting and apply for this position, go to https://jobs.scu.edu

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Director, Special Collections & University Archives, University of Maryland, College Park, College Park MD

Position Summary/Purpose of Position:
The University of Maryland Libraries' Special Collections and University Archives(SCUA) are at the heart of the research and teaching mission of the university.Collection strengths include labor history, Maryland history and culture, modern Japanese history, mass media and culture,history of the book, women's history, historic preservation,American and British writers and poets,and the history of the University.Collection highlights include the National Public Broadcasting Archives, the Library of American Broadcasting, the George Meany Memorial AFL-CIO Archive, the Gordon W. Prange Collection, and the Katherine Anne Porter Collection.


Lead as an organizational innovator, facilitating the ongoing development of a flexible work environment that places a premium on strategic priorities, project orientation, a work culture that is both fluid and accountable, and an excellent staff.


Demonstrate creativity in identifying and allocating resources through donor relations, fundraising, grants, partnerships, budgeting, and flexible staff deployments.


Articulate a vision for the collection of the 21st century that takes into account new collecting opportunities in a born-digital information environment and the changing nature of primary documentation in a post-industrial society.


Articulate a vision for services in special collections that transcends collection management and incorporates dynamic activities in the areas of discovery, teaching, preservation, digital presentation to online communities, outreach to new audiences, off-campus partnerships, and alliances with the teaching faculty, students, and colleagues on the library faculty.
Participate in ongoing assessment and strategic planning for special collections materials in the performing arts.


Serve as point of contact for Special Collections and University Archives' off-campus partners, including the AFL-CIO, National Public Radio, the National Diet Library of Japan and others.
Communicate this vision effectively to university and library administrators, researchers, resource allocators, potential collaborators, and the SCUA staff.


DUTIES:
Manage personnel operations for approximately 30-40 faculty librarians, professional staff, contract staff, graduate assistants, hourly student employees, emeriti faculty and volunteers.
Manage planning and assessment processes in department. These include strategic plans, annual plans, individual work plans, budgeting, project prioritization and evaluation. Organizational planning is a critical leadership responsibility for this position.


Coordinate SCUA's operations with other Libraries departments and divisions, including Acquisitions, Digital Services and Stewardship, Metadata Services, Preservation, Public Services, and Special Collections in the Performing Arts/International Piano Archives to meet departmental and Libraries-wide goals and objectives.
Lead collection development planning in collaboration with collection area leaders and the Associate Dean for Collections. Oversee process for drafting and acting on collection development plans, including strategies for managing the identification, acquisition, processing, preservation and delivery of born-digital content.


Lead functional planning for new tools, services and programs that improve access to and preservation of collections, with particular emphasis on digital projects, products and services. Develop assessment procedures for measuring effectiveness.


Oversee security and facility issues in R. Lee Hornbake Library in collaboration with other residents of the building and relevant campus departments. Coordinate operation of the Severn Library facility with relevant Libraries staff for off-site collections.


Coordinate donor stewardship, grant and fundraising initiatives and other outreach efforts in collaboration with relevant University personnel.

Minimum Qualifications:
Ability to lead and articulate a vision for SCUA and to provide leadership to achieve organizational goals and priorities.
Sound knowledge of current trends in the special collections field, including in-depth command of digital issues as they relate to special collections, and experience with a variety of audiovisual formats, as well as print and other analog materials.
Evidence of potential for success in managing an extensive, multi-faceted library program.
Evidence of successful coordination of a library program with other units within and external to the library in order to meet departmental and library-wide goals and objectives.
Demonstrated record of successful fundraising, donor development, and grant writing.
Evidence of relevant publications, presentations and professional service that is attuned to work in the special collections field.
Ability to hire, train, supervise, develop, and evaluate staff and to organize their work.
Excellent written and oral communication skills and interpersonal skills.

EDUCATION:
Master's degree in Library/Information Science or an advanced degree in a related discipline; evidence of significant formal education or training pertaining to special collections in multiple formats, including digital and media; advanced knowledge of digital issues relevant for special collections materials.

EXPERIENCE:
Minimum five years of experience working with special collections or archival materials. Minimum three years supervisory experience.

Preferences:
Preferred: Advanced degree in academic disciplines relevant to major holdings in SCUA.
Experience in a university or large research institution setting.

The job announcement, including details about the application procedure, is available at https://ejobs.umd.edu/postings/26737. The full position description is located on the UMD Libraries' website at: http://www.lib.umd.edu/hr/employment-opportunities/staff-faculty-positions. Applications will be accepted until July 10.

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Processing Archivist, Knowledge and Library Services, Baker Library, Harvard University Business School, Cambridge MA

Harvard Business School's Baker Library Special Collections seeks a Processing Archivist for its "Art & Business: The Polaroid Consultant Photographer Records" project, part of the Harvard Library Open Your Hidden Collections program. The Processing Archivist will provide intellectual access to a series of the Polaroid Corporation Collection that documents the work of art photographers who advised Polaroid in the development of its iconic instant photography products, circa 1940s-1980s. This is a full-time term appointment with an end date of June 30, 2015.


Under supervision of the Special Collections Librarian (Manuscripts), the Processing Archivist will arrange and describe this series of records and photographs. Responsibilities will include surveying and appraisal, making recommendations for arrangement, and rehousing and describing the collection at the appropriate processing level. The archivist will create a finding aid according to national standards, using XML and EAD (Electronic Archival Description), and create original MARC records in accordance with national and local cataloging standards.
The archivist will process and catalog the phot

This is a term appointment ending on 6/30/15.

Salary Grade: 056

Union: 00 - Non Union, Exempt or Temporary
o M.L.S. from an ALA-accredited academic program and/or M.A. with an archival concentration.
o Three or more years of experience appraising, arranging and describing manuscript and archival materials.
o Experience in using MARC and DACS for original cataloging of manuscript materials required. Knowledge of EAD required.
o Experience in the processing of visual materials highly desirable, particularly familiarity with cataloging and standards for visual materials.


EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 33078BR

Apply here

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University Archivist/Librarian, Calvin T. Ryan Library, University of Nebraska at Kearney, Kearney NE

University Archivist/Librarian, a permanent, tenure-track faculty position.  Beginning professionals are invited to apply. The University Archivist/Librarian will be responsible for daily operations and long-term development of the Archives. S/He will be an advocate for the collection, promoting its value to the University community.  The person in this position will play a key role in the library's development of digital preservation and curation activities including a future Institutional Repository.  Minimum salary $52,000, full benefits.

Review of applications begins July 21.  Open until filled. See full position descriptions and apply at:  http://agency.governmentjobs.com/unkearney/default.cfm

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Project Archivist, Calvin T. Ryan Library, University of Nebraska at Kearney, Kearney NE

Temporary position for up to three years.  An experienced Archivist to appraise, establish an organization plan, and process the University of Nebraska at Kearney Archives.  The archives occupy approximately 400 linear feet. Minimum salary $52,000, full benefits.

Review of applications begins July 21.  Open until filled. See full position description and apply at:  http://agency.governmentjobs.com/unkearney/default.cfm

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Head of Special Collections and University Archives, Perry Libraries, Old Dominion University, Norfolk VA

HEAD OF SPECIAL COLLECTIONS AND UNIVERSITY ARCHIVES: Reporting to the University Librarian, the Head of Special Collections and University Archives provides leadership and vision for the department and, in collaboration with other library units, oversees all activities including collecting, processing, organizing, preserving, and making accessible collections of manuscripts, music, archives, photographs, digital collections, and other rare and special materials. The Head is actively involved in donor cultivation and fundraising as well as grant writing and implementation. The Head serves as the University Archivist and incumbent administers activities related to ODU's historical records and documents. The Head has overall responsibility for personnel supervision, budgeting, and resources management within the department which currently consists of 1 librarian and 1 staff position as well as a number of student assistants, volunteers and interns. The incumbent also represents the ODU Libraries within the University and Commonwealth, and at the regional and national level regarding issues
related to special collections and archives. The incumbent is expected to work comfortably and with a high degree of expertise in a shared decision making environment.


QUALIFICATIONS
Required:

  •  An American Library Association or equivalent accredited Library graduate degree required
  •  Excellent written, interpersonal, communication, presentation, instruction, analytical and project management skills
  •  Ability to work successfully with a diverse community of faculty, students, visiting scholars, university administrators, community users and current and potential donors
  •  Knowledge of technological applications in digital library development as related to special collections and archives such as automated archival collection management systems, digitization, database management, and Web applications publishing
  •  Skill in developing and managing special collections resources and/or university archives in print, digital and other formats
  •  Strong commitment to public services with an understanding of the scholarly use of library collections and services within a special collections setting
  •  Ability to actively engage in fundraising, donor relations, collection solicitation, and gift management
  •  Ability to prepare and manage grant proposals
  •  Progressively responsible experience in library special collections and/or archives
  •  Experience with arranging and describing archival collections and applying archival processing standards
  •  Supervisory experience
  •  Evidence of continuing education and professional development


Preferred:

  •  Experience with digital library development in the context of special collections and archives
  •  Experience with standards based on non-MARC metadata schemas such as Dublin Core, MODS, METS, EAD, and other library and archival description and content standards
  •  Experience with donor relations and collection development
  •  Experience with music special collections and/or knowledge of music fundamentals
  •  Knowledge of intellectual property issues related to archives, libraries, and special collections and copyright issues associated with print and digital technologies



SALARY AND BENEFITS: Minimum $65,000. Excellent benefits package.

Old Dominion University is a metropolitan state-supported institution with enrollment of 24,400, a leader in distance learning, and a Carnegie Extensive Doctoral/Research University. The campus is located in the historic port city of Norfolk, VA. Position announcement and description are available at http://www.lib.odu.edu/aboutthelibraries/employment.htm. For campus information, check http://www.odu.edu.

Screening of applicants will begin July, 18, 2014 and continue until the position is filled.

CONTACT: Send a letter of application, resume, and the names, addresses, telephone numbers and e-mail addresses of three professional references to: Nicole Justice, Administrative Assistant, and Search Committee for Head of Special Collections and University Archives, Perry Library, Old Dominion University, Norfolk, VA 23529-0256 njustice@odu.edu, (757) 683-4141.

Old Dominion University is an affirmative action, equal opportunity employer and requires compliance with the Immigration Reform and Control Act of 1986

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Digital Initiatives Metadata Librarian, University of Miami, Coral Gables FL

Digital Initiatives Metadata Librarian

University of Miami, Coral Gables, Florida

The University of Miami Libraries seeks a creative, productive librarian who will explore, lead, and collaborate on a variety of metadata projects and initiatives. Under the direction of the Head of the Cataloging & Metadata Services Department and working closely with the Digital Projects Team, the Digital Initiatives Metadata Librarian works diverse constituents to support the discovery of and access to the Libraries' digital content through metadata creation, analysis, enrichment, and maintenance according to local and national cataloging and metadata standards. This position also explores metadata-related collaborations and partnerships with other library departments, university partners, and external collaborators. The position will participate in or lead projects to enhance intellectual access to and discoverability of both digital and physical resources.  The incumbent trains and supervises staff members on metadata projects and initiatives.

UNIVERSITY: The University of Miami is one of the nation's leading research universities in a community of extraordinary diversity and international vitality. The University is a privately supported, non-sectarian institution, located in Coral Gables, Florida, on a 260-acre subtropical campus. The University is comprised of eleven degree-granting schools and colleges, including Architecture, Arts and Sciences, Business Administration, Communication, Education, Engineering, Law, Medicine, Music, Nursing, and Marine and Atmospheric Science (www.miami.edu<http://www.miami.edu>).

THE LIBRARY: The University of Miami Libraries (www.library.miami.edu<http://www.library.miami.edu>) rank among the top 50 research libraries in North America with a collection of over 3 million volumes, 74,000 current serials, and over 64,000 E-journal titles. The Otto G. Richter Library lies in the heart of the Coral Gables campus and serves as the central library for the University. Other University of Miami libraries include the Paul Buisson Architecture Library, the Judi Prokop Newman Business Information Resource Center, the Marta & Austin Weeks Music Library, and the Marine and Atmospheric Science Library. The campus also has independent medical and law libraries. The Libraries provide support and services for approximately 10,100 undergraduates, 5,100 graduate students, and 10,000 full and part time faculty and staff. The Libraries have a staff of 37 Librarians and 86 support staff and are a member of ARL, ASERL, CLIR, NERL, OCLC Research Library Partnership, and Lyra  sis.

POSITION:  Under the direction of the Head of the Cataloging & Metadata Services Department, the Digital Initiatives Metadata Librarian supports the discovery of and access to the Libraries' digital content through metadata creation, analysis, enrichment, and maintenance according to local and national cataloging and metadata standards. Working closely with the Digital Projects team, the core mission of this position is to apply, steward, and preserve metadata for the Libraries' digital collections, as well as explore collaborations and partnerships with other library departments, university partners, and external collaborators. The position will participate in or lead projects to enhance intellectual access to and discoverability of both digital and physical resources.  The incumbent trains and supervises staff members related to metadata initiatives and special projects.



ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.

Performance: Creates, reviews, and edits metadata for digital collections. Assists in the development and application of metadata crosswalks and data conversion routines. Supervises and trains staff members on metadata for digital collections, projects, and initiatives. Develops, evaluates, and implements metadata policies, standards, goals, procedures, and workflows in cooperation with the necessary stakeholders. Collaborates in the selection, design, and adaptation of metadata schema, controlled vocabularies, and data dictionaries. Participates in the evaluation of the effectiveness of metadata for access, resource discovery, and preservation. Performs outreach and seeks opportunities for collaborative efforts within the Library and beyond to enhance and broaden metadata operations. Remains current with metadata and digital library development standards and trends. Participates in library professional associations and other appropriate venues for professional development.

Service: Networks, collaborates and actively participates in local, regional, national, or international organizations regarding related issues.  Represents and promotes the University of Miami Libraries in local, state-wide, regional, national, or international organizations as appropriate. Participates on the Resource Description Coordination Board and participates in Libraries and University organizations, committees, task forces, and teams as appropriate.

QUALIFICATIONS:
Required: Master's degree from an ALA-accredited library and information science program or equivalent. Knowledge of current and emerging cataloging rules, metadata schemas, standards, tools, and their applications. Knowledge of emerging trends and practices with digital library development, linked data, semantic web applications, BIBFRAME, and authority/identifier initiatives. Aptitude for complex, analytical work with attention to detail, demonstrated problem-solving skills, and flexibility. Self-motivation, project management skills, and the ability to multi-task with various deadlines. Demonstrated ability to work independently, as well as collaboratively with diverse constituents. Strong commitment to user-centered library service and the ability to work flexibly and creatively in a changing and fast-paced environment with a culturally diverse population. Effective oral, written and interpersonal communication skills. Ability to meet the University of Miami Libraries' cr  iteria for advancement and promotion of library faculty, through professional development and service accomplishments.

Preferred: Two or more years of metadata or traditional library cataloging experience in a production environment. Knowledge of archival theories and description. Experience using archival information management applications and digital asset management systems like Archon, ArchivesSpace, and CONTENTdm. Prior successful supervisory experience, ability to motivate staff and set priorities, and effective organizational skills.

SALARY AND BENEFITS: Compensation will be competitive and commensurate with experience and qualifications. This is a non-tenure track faculty appointment at the Librarian Assistant Professor rank. The position offers a comprehensive benefits package including: TIAA-CREF; medical and dental insurance; life, disability, and long-term care insurance available; tuition remission; 13 paid holidays; and 22 days annual vacation. Additional employment benefits available include credit union; Employee Assistance Program; bookstore, and sporting event discounts; optional fee-based membership in a state-of-the-art wellness center, and no state or local income tax. More information on benefits can be found at:  http://www.miami.edu/index.php/benefits_administration/.

APPLICATIONS AND NOMINATIONS: Review of applications will begin immediately and continue until the position is filled. Applications and nominations will be accepted until a suitable candidate is selected. Applications should be submitted electronically and must include a letter of interest, curriculum vitae and the names of three references. The references will not be contacted before the appropriate time. Send nominations and applications to:

Jeanette Moreno, Human Resources Manager Otto G. Richter Library University of Miami P.O. Box 248214 Coral Gables, FL 33124-0320
e-mail: richter.recruiting@miami.edu

The University of Miami is an Equal Opportunity Affirmative Action Employer. The University has a strong commitment to diversity and encourages applications from candidates of diverse cultural backgrounds.

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Project Archivist (Temporary), University of Nebraska at Kearney, Kearney NE

The Project Archivist will be responsible for an estimated three year project to appraise, establish an organization plan, and process the University of Nebraska at Kearney Archives. The archives occupy approximately 400 linear feet. S/He will develop and implement a uniform arrangement and describe the collections according to archival practices for DACS. S/he will ensure that materials are efficiently and effectively processed, and develop finding aids in accordance with best practices. If time permits, work may also be done on a specialized collection titled "The Country School Legacy," a multimedia collection focused on the history of the one-room school house in Nebraska. The Project Archivist will work collaboratively with the University Archivist/Librarian and the Coordinator of Collection Services to develop policies and procedures and begin planning to build collections, enhance access, and engage audiences. Monthly reports of progress will be provided to the Dean of the Library. At the end of the project, a written report describing the completed project along with recommendations for future development, preservation, digitization and access, will be provided to the Dean. Duties may include supervising staff and students. This position reports to the Coordinator of Collection Services and the Dean of the Library. This is a full-time temporary position, renewable for up to three calendar years. 

Required:

  • Master's degree from an A.L.A. accredited library or information science program with an archival concentration;
  • or M.A. in related subject area with current certification by the Academy of Certified Archivists;
  • Minimum of three years of experience processing, arranging, describing, and managing Archival collections in various formats; project management experience.

Preferred:

  • Understanding of nationally accepted standards, tools, and best practices for archival processing and description, including Describing Archives: a Content Standard (DACS), and developing EAD records.
  • Proven skills in selecting, implementing and using an archival data management system.
  • Experience appraising archival collections, preference given to work in a higher education environment.
  • Demonstrated ability to manage projects and project teams, to set priorities, manage work, and meet deadlines.
  • Excellent training and communication skills, the ability to work independently as well as collaboratively and effectively with colleagues in multiple environments.
  • Past experience in supervising student assistants and support staff.
  • An active member of a professional archival organization (such as the Society of American Archivists - SAA).
  • Ability to lift and carry 25 lb. boxes of material.

Completed applications received by 07/21/2014 will receive full consideration. This position will remain open until filled. The successful candidate must complete a background investigation prior to the start of employment. 
To apply,  follow instructions to complete the online Application. In addition, attach a cover letter addressing the required and preferred qualifications, resume, and contact information for at least three professional references to the online application. Address the cover letter to Michael Sutherland, Chair, Search Committee, Calvin T Ryan Library, 2508 11th Ave, Kearney NE 68849-2240. 

Direct questions about the position to: 308/865-8544. 

Direct questions about the application process to: 308/865-8655 or employment@unk.edu

AA/EO/ADA

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