Understanding Your Bill
The first major component of the undergraduate billing statement is the tuition charge. Tuition for traditional full-time students is billed as a flat rate fee for the fall and spring term. Full-time is defined as a student registered for 12 to 20 credits. Students in the Dix Scholar program or any student who registers for fewer than 12 credits will be billed at a per credit rate.
The next charge will be the residence charge. The residence agreement is signed for the period beginning in the fall continuing through the spring. Like the tuition, the housing charge is billed out in two equal amounts, one each term.
Medical Insurance will also be billed out on the fall bill. To comply with the state regulation, students are billed for the insurance the first term each year the student is registered full time. For most undergraduates, this is charged on the fall bill. Students who are covered by comparable medical insurance may waive the charge. Waivers must be filed no later than September 15, 2011 for the fall term and February 1, 2012 for the spring term.
Other mandatory fees billed out each term are the student activity fee and the health center fee. Any tuition deposit you made to secure your place in the class will show as a deduction. If you applied for financial aid and received an award, amounts equal to one half of the annual amounts will be credited to your term billing statement. If you file a medical insurance waiver, the waiver will appear as a credit.
Additional financial aid that has not yet been received will be itemized and deducted from the total amount due as "pending financial aid."
Outside Scholarships paid to the college from a third party will be credited as payments upon receipt.
If you participate in Tuition Pay, an amount equal to one half of the annual amount of the plan will be credited to each the fall and spring terms. The total charges less total credits and any pending financial aid will equal the total amount to be paid by the due date.
Billing statements are mailed to each student's permanent address if there has been any account activity or if there is a balance due. Bills will also be posted online on a more frequent basis to the Student Account Center which can be accessed through AARC.
Important: Maintain an Accurate Mailing Address
Students are required to maintain an accurate address with the school. If you will be moving, please submit a Change of Address Form, available from the Office of the Registrar. Failure to receive a student account statement in the mail is not an adequate reason for nonpayment.
Statements show all recent activity, which may include:
- account adjustments; and
- disbursements of financial aid funds.
Billing Statement Credits
The following will appear as a credit on a student's billing statement:
Financial aid listed as estimated, or any award that requires completion of a promissory note, additional paperwork, or award funds to be received from an outside source, will appear as pending credits on the student bill until award funding or payment is received. If financial aid exceeds billed charges, a credit balance will appear on the student account statement.
A refund will be processed after funds are received, usually after the fourth week of classes each semester. If any anticipated financial aid item remains unpaid to the College, the student will be ultimately responsible for the balance.
Tuition deposits paid by new students will appear as a credit on the student's billing statement. Residence deposits for students living on campus are held in a separate account and are not reflected on the student's billing statement. The deposit will remain in that account until the student's departure from campus housing, at which point it will be returned (less any applicable fees for damage, lost key/lock replacement, etc).
If you file a medical insurance waiver, the waiver will appear as a credit.
Payment Policies: Deadlines, and Late Fees & Penalties
Please submit payments by the designated due date to avoid late payment fees.
Hours of Operation
- Mon—Tue: 8:30 a.m.- 4:30 p.m.
- Wed—Thu: 8:30 a.m.- 6:00 p.m.
- Fri: 8:30 a.m.- 4:30 p.m.
- Mon—Fri: 9:00 AM - 4:00 PM