Submit a Proposal

How and when can we work together?

We encourage you to let us know in a timely manner of your intent to submit a proposal. As soon as a potential funder has been identified, you should discuss your project with your Department Chair or Program Director and your Dean—particularly with respect to the commitment of University resources that might be required to carry out the proposed activities (e.g., Project Director's and other staff members' time, matching funds, use of campus facilities, etc.). Working together early in a grant cycle helps facilitate our ability to obtain the necessary approvals to move the proposal forward.

In order to make sure that proposed grant activities comply with Simmons' and funder's policies, this office and the Office of Corporate and Foundation Relations circulate grant proposals to appropriate University administrators for their review prior to submission. We need to build adequate time into the proposal preparation process to accomplish this.

Important Requirement for Prior Review: All funding proposals, grant applications, agreements, contracts, and sub-awards require Simmons' institutional review and approval. Please submit an application through the portal below at least 4 weeks in advance of the sponsor's deadline.

Application Portal

Sponsored Projects Toolkit

Downloads

• Simmons Budget 1-Year Template
• Simmons Budget Multi-Year Template
• Simmons Budget Justification Template

Submission Process

This process is required for all external funding applications submitted through or on behalf of Simmons University, including subawards, phase 1 applications, and any other funding proposals

1. Internal Simmons Review

• 1.1. InfoReady Submission (Applicant)
  Submit your proposal through the InfoReady application webform, budget and narrative, abstract (1-page). Submit at least 30 days prior to sponsor's deadline. Applications exceeding $100,000 and those requiring a cost-share are reviewed by the External Funding Priority Committee (EFPC), and may require additional time.
• 1.2. Institutional Review (CFE or Advancement)
  Determination if the application is handled through CFE or Advancement. Staff will contact applicant for suggestions and required changes, and will route the application for institutional review: Department Head, Finance, Dean, Operations, EFPC.
• 1.3. Applicant is Notified of Internal Approval (CFE or Advancement)
  Applicant can proceed to next step: Application Submission to Sponsor.

2. Application Submission to Sponsor

• 2.1. Develop all application documents (applicant, CFE/Advancement)
  Prepare a draft of all sponsor-required scientific, administrative, and financial documents.
• 2.2. Send all drafts to CFE or Advancement
  No later than 2 weeks before the deadline (applicant).
• 2.3. Drafts Review (CFE/Advancement/Peer Reviewers)
  Completed within a week to deadline. Revisions sent to applicant.
• 2.4. Final Documents Review
  Applicant submits all final document to CFE or Advancement no later than 1 week before the deadline.
• 2.5. Submission
  No later than 1 business day before the deadline. Federal applications are submitted by CFE, non-federal are submitted by the applicant or Advancement (depending on sponsor's requirements)

3. Award or Contract

• 3.1. Award Notification (CFE/Advancement, applicant)
  Shared with Department Head, Dean, Operations, Finance, EFPC.
• 3.2. Award Set-up.
  Worktag is created in Workday and a kick-off meeting is scheduled. (Controller's office: Heather Davis). Project is managed by the applicant, with administrative support of CFE, Advancement, Operations, and Finance. Contracts are signed by an Authorized Organizational Representative.