Transcripts and Diplomas

The Office of the Registrar maintains the permanent academic records for all students enrolled in Undergraduate and Graduate courses and programs at Simmons University. Due to the nature of the files and the laws stated in FERPA, transcripts must be requested by students themselves.

All requests must be submitted in writing. No phone call requests will be accepted.

Official Transcripts

Official transcripts contain:

• Student's name
• Dates of attendance
• All Simmons and COF courses taken with grades
• GPA (if applicable)
• Transfer credits (with no grades included)
• AP credits
• Degrees in progress
• Degrees earned including all majors and minors
• Degree conferral dates
• Departmental recognitions and honors
• The stamp, seal, and signature of the Registrar as well as the name of the University

Official transcripts, including electronic transcripts, can be ordered through our third-party transcript provider, Parchment. Please allow 3-5 business days for processing. Expedited shipping options available.

Degree(s) earned will appear on the transcript the day after degree conferral.

Please allow 5-7 business days for processing requests placed around high-traffic conferral dates in January, May, August, and October.

Unofficial Transcripts

Unofficial transcripts can be sent to the student or indicated recipient at no cost within 3-5 of our receipt of the request.

Unofficial transcripts contain all of the information on an official transcript, but are printed on plain paper, without the signature of the Registrar, or the seal or name of the University.

To request an unofficial transcript, please email [email protected], or submit a Transcript Request Form. Completed forms may be submitted via email, faxed to 617-521-3444, mailed to the following address:

Simmons University Office of the Registrar, 300 The Fenway, Boston, MA 02115

Current students may also view and print their unofficial transcripts from Workday.

The Office of the Registrar maintains the permanent academic records for all students enrolled in Undergraduate and Graduate courses and programs at Simmons University. Due to the nature of the files and the laws stated in FERPA, transcripts must be requested by students themselves.

All requests must be submitted in writing. No phone call requests will be accepted.

Official Transcripts

Official transcripts contain:

• Student's name
• Dates of attendance
• All Simmons and COF courses taken with grades
• GPA (if applicable)
• Transfer credits
• AP credits
• Degrees earned including all majors and minors
• Degree conferral dates
• Departmental recognitions and honors
• The stamp, seal, and signature of the Registrar as well as the name of the University

Official transcripts, including electronic transcripts, can be ordered through our third-party transcript provider, Parchment. Please allow 3-5 business days for processing. Expedited shipping options available.

Please allow 5-7 business days for processing requests placed around high-traffic conferral dates in January, May, August, and October.

Unofficial Transcripts

Unofficial transcripts can be sent to the student or indicated recipient at no cost within 3-5 of our receipt of the request.

Unofficial transcripts contain all of the information on an official transcript, but are printed on plain paper, without the signature of the Registrar, or the seal or name of the University.

To request an unofficial transcript, please email [email protected], or submit a Transcript Request Form. Completed forms may be submitted via email, faxed to 617-521-3444, mailed to the following address:

Simmons University Office of the Registrar, 300 The Fenway, Boston, MA 02115

Simmons Diplomas are produced as students' degrees are conferred and are free of charge to students.

When Will I Receive My Diploma?

For students who complete their program requirements and have their degrees conferred on the May conferral date, diplomas will be mailed to students' preferred mailing addresses as listed in Workday. All students should ensure this address is up to date prior to degree conferral.

For students who complete their program requirements and have their degrees conferred on any other conferral date, diplomas are ordered and mailed directly to students' preferred mailing addresses as listed in Workday. All students should ensure this address is up to date prior to degree conferral. Students should allow 4-6 weeks from their official conferral date for diplomas to be produced and mailed to them.

If diplomas are returned to the Registrar's Office in the mail, they are held at the office until updated address information can be obtained from the student.

Diplomas will not be released if there are significant outstanding obligations to the University or financial holds on a student's account. No records pertaining to the student account will be released until these obligations and holds are fulfilled and lifted.

Replacing Diplomas

Students may order replacement diplomas after their original diploma is picked up or mailed out by submitting the Replacement Diploma Request Form to the Registrar's Office. Replacement diploma requests will not be processed until payment is in hand. Once a check or money-order is received, or a payment is made through our electronic portal, requestors should allow 4-6 weeks from their official conferral date for diplomas to be produced and mailed to them. Please see the Replacement Diploma Request Form for expedited shipping options and associated costs.

Student Names on Diplomas

Diplomas will show a student's legal name. Students may indicate their preferred name as they wish it to be printed on their diploma when submitting a Senior Audit form (for undergraduates) or a Petition to Graduate form (for graduate students in the School of Library and Information Science, School of Nursing, School of Management, School of Social Work, Education, and Behavior Analysis), or an Electronic Petition to Graduate (received by email for Simmons Online Nursing, Social Work, or MBA/HCMBA students) where they can choose to include full middle name, middle initial, or no middle name, but students cannot indicate a first or last name that is not their legal name. Students who have changed their legal name prior to their degree conferral may fill out a Change of Name request through Workday and provide a copy of legal documentation showing their new legal name if they wish to have that name on their diploma.

After graduating from Simmons, students' names cannot be changed in their records or on their diplomas, even if a legal name change has occurred. Students should contact their Alumni Office to have their new name included on any future mailings or contact from Simmons.

Apostille Process for Diplomas

On October 15, 1981, the United States became a member of the 1961 Hague Convention which abolished the requirement of legalization for foreign public documents. The Convention provides for the simplified certification of public (including notarized) documents to be used in countries that have joined the convention. Documents destined for use in participating Hague countries and their territories require an Apostille issued by the U.S. Department of State.

Below are the steps necessary to obtain an Apostille:

1. Send your original diploma to the Office of the Registrar (we recommend that you use a service that can track your diploma, e.g.: Fedex, UPS, etc.) at 300 The Fenway, Boston, MA 02115. If you no longer have your original diploma, or do not wish to use your original, submit a Replacement Diploma Request Form with enclosed check or money order made out to Simmons University, or submit a payment through our electronic portal to order a new one.
2. Indicate in writing that you need to have your diploma Notarized and Apostilled. Simmons University will then have your diploma Notarized and will send your notarized diploma to the street address you specify.
3. Contact the Massachusetts Secretary of State to have them Apostille your notarized diploma. You can either mail your notarized diploma to the Secretary of State, or visit during their walk-in hours. The process and methods are described on their website.

If you want your notarized diploma sent directly to the Massachusetts Secretary of State from Simmons, you must include a prepaid address label (through Fed Ex, USPS, etc.) in the original envelope you send to Simmons. The MA Secretary of State requires specific payment and paperwork, so be sure to include all of these materials when you send them to Simmons.